Eighteenth Judicial Circuit of Florida, Brevard and Seminole Counties Courtesy Copy Requirements

CRITICALCriminal cases

Email the JA a courtesy copy of an Emergency Motion upon filing; the Court decides whether it qualifies as an emergency.

A courtesy copy of your Emergency Motion must be emailed to the JA upon filing, and the Court will determine if it meets “emergency” criteria.

CRITICALCriminal cases

Email a courtesy copy of the emergency motion to the JA upon filing.

A courtesy copy of your Emergency Motion must be emailed to the JA upon filing, and the Court will determine if it meets “emergency” criteria.

CRITICAL

Courtesy copies of case law must be submitted to the court for every evidentiary proceeding.

Courtesy copies of case law must be submitted to the court for any evidentiary proceeding.

CRITICAL

Submissions of 30 pages or more must be printed and mailed or hand-delivered to the Second Floor Receptionist at the Justice Center.

Submissions of 30 pages or more will need to be printed and either mailed or hand-delivered to the Second Floor Receptionist at The Harry T. and Harriette V. Moore Justice Center.

CRITICAL

A document filed but not docketed must be provided to the Court by email with a cover letter or message identifying the hearing; no courtesy copy is required for documents e-filed and docketed at least one week before the hearing.

The Court does not require a courtesy copy of any document that has been e-filed and documented by the Clerk of Court at least one week prior to the hearing date. Please be aware that it can take several days for filed documents to be docketed by the Clerk. A courtesy copy of any document filed and not docketed must be provided to the Court via email to the Judicial Assistant at jeanne.deveau@flcourts18.org with a cover letter or email message identifying the hearing for which it is being furnished.

CRITICAL

For in-person proceedings, bring sufficient copies of pre-marked exhibits and an exhibit log for the Judge, Clerk, and opposing counsel on the day of the hearing or trial.

On the day of the hearing or trial, please bring sufficient copies of the pre-marked exhibits for the Judge, the Clerk, and opposing counsel, together with an exhibit log.

CRITICAL

For remote proceedings, paper exhibits and an exhibit log must be delivered to chambers.

Paper exhibits, pre-marked for identification in the format described below, together with an exhibit log must be delivered to chambers

CRITICAL

Email a courtesy copy of the notice of hearing to the Judicial Assistant after reserving hearing time.

A notice of hearing must be filed and served immediately after reserving hearing time with a courtesy copy emailed to the Judicial Assistant.

CRITICAL

Send the JA a courtesy copy of the unopposed motion and court order.

E-file an unopposed motion via the Clerk of Court. Send a courtesy copy of the Unopposed Motion and court order (in Word format) to the JA.

CRITICAL

Submit all materials at least 10 days before the scheduled hearing.

All materials MUST be submitted at least 10 days prior to the scheduled hearing.

CRITICALCivil cases

Trial briefs are optional, but if submitted, hard and electronic courtesy copies must be delivered to the Judge’s chambers at least three business days before trial.

Trial Briefs are not required, however, do the parties understand that if you choose to submit them, courtesy hard and electronic copies must be delivered to the Judge’s 29 chambers at least three (3) business days before trial to allow time for review?

CRITICAL

Provide copies of case law and other documents to the Court for a hearing where case law will be presented.

Copies of case law and other documents shall be provided to the Court for any hearing where case law will be presented.

CRITICAL

Mail two sets of all evidentiary-hearing exhibits to the Court, one for the Clerk and one for the Judge.

Two sets of ALL evidentiary hearing exhibits MUST be physically mailed to the Court. One set is for the Clerk of Court, and the other set is for the Judge.

CRITICAL

Email materials fewer than 50 pages to the judicial assistant with directions to forward them to the Judge.

Copies of material less than 50 pages shall be emailed to the JA with directions to forward the information to the Judge.

CRITICAL

Two physical copies of the evidence to be relied upon must be delivered to the Court’s chambers at least three business days before the hearing.

on COMPLIANCE DATE (MM-DD-YYYY), which is at least three (3) business days prior to the hearing in this matter scheduled for HEARING DATE (MM-DD-YYYY) at TIME (XX:XX a.m. / p.m.) two (2) physical copies of the evidence to be relied upon by Party A was delivered to the Court’s chambers

CRITICAL

Mail materials exceeding 50 pages to the judicial assistant.

Materials in excess of 50 pages must be mailed to the JA.

CRITICAL

Printed courtesy copies of pleadings, case law, and other documents must be submitted to the court at least two weeks before any hearing.

Courtesy copies of pleadings, case law, and other documents: printed copies are required and must be submitted to the court for any hearing at least 2 weeks prior to the hearing.

CRITICAL

Printed courtesy copies of pretrial stipulations, jury instructions, and verdict forms must be submitted to the judicial office at least three days before the pretrial conference and must not be emailed.

Pretrial Procedures and Pre-Trial Conferences (PTC): Printed, courtesy copies of Pretrial Stipulations, Jury Instructions and Verdict Forms must be submitted to the judicial office no later than three days prior to the Pretrial Conference for the Court’s review for Pretrial Conference. DO NOT EMAIL.

CRITICAL

Printed copies of hearing notices, motions, responses, and other hearing submissions must reach the judicial office no later than two weeks before the hearing.

5. Hearing Submissions and Deadlines: Printed Copies of all Notice of Hearings, Motions, Reponses, etc., are required to be sent to the judicial office and must be received no later than 2 weeks prior to the scheduled hearing.

CRITICAL

Courtesy copies for an evidentiary hearing must reach the Court at least 10 business days before the hearing.

Courtesy copies must be delivered to the Court no later than 10 business days before an evidentiary hearing.

CRITICAL

A courtesy copy of a motion for reconsideration must be emailed to the Judicial Assistant upon filing.

Upon filing of your Motion for Reconsideration please email a courtesy copy to the JA for the Court’s review.

CRITICAL

A courtesy copy of an emergency motion must be emailed to the Judicial Assistant when the motion is filed.

A courtesy copy of your Emergency Motion must be emailed to the JA upon filing.

CRITICAL

Courtesy copies must reach the court no later than two days before an evidentiary proceeding.

Courtesy copies must be delivered to the court no later than two days before any evidentiary proceeding.

CRITICAL

Courtesy copies of case law must be submitted to the court for any evidentiary proceeding.

Courtesy copies of case law must be submitted to the court for any evidentiary proceeding.

CRITICAL

A courtesy copy of the e-filed Notice of Hearing must be emailed to the Judicial Assistant on the same day it is e-filed.

You must email a courtesy copy of your e-filed Notice of Hearing to the Judicial Assistant on the same day you e-file your "Notice of Hearing".

CRITICAL

Deliver a courtesy copy of the notice of hearing to the Judicial Assistant before close of business on the day it is e-filed.

Once a hearing date is provided, a courtesy copy of notice of hearing shall be delivered to the judicial assistant before close of business on the same day that it is efiled with the Clerk’s Office.

CRITICAL

A copy of an emergency motion must be submitted to the judicial assistant.

An emergency motion filed with the Clerk of Court shall set out the basis for the emergency relief, with a copy of the motion submitted to the judicial assistant.

CRITICAL

The Notice of Hearing must be e-filed in the court file, and an emailed courtesy copy must be sent to the Civil General Magistrate’s Assistant.

You must e-file the Notice of Hearing in the court file and provide a courtesy copy by email to the Civil General Magistrate’s Assistant (CivilGMDept@flcourts18.org).

CRITICAL

Two physical copies of all exhibits must be delivered to chambers no later than three business days before the hearing.

Two physical (2) copies of all exhibits must be delivered no later than three (3) business days prior to your hearing to the Court’s chambers.

CRITICALCriminal cases

Counsel must provide the Court in advance with courtesy copies of case law they plan to rely on.

Courtesy copies of case law that counsel plans to rely upon shall be provided to the Court in advance of the scheduled hearing.

CRITICAL

Courtesy copies of case law must be submitted to the court for every evidentiary proceeding.

Courtesy copies of case law must be submitted to the court for any evidentiary proceeding.

CRITICAL

Courtesy copies must be delivered to the court no later than three days before the hearing.

Courtesy copies must be delivered to the court no later than three days before the hearing.

CRITICAL

Courtesy copies of case law must be submitted to the court for every evidentiary proceeding.

Courtesy copies of case law must be submitted to the court for any evidentiary proceeding.

CRITICAL

A copy of the cover letter, without the enclosed records, must be provided to all parties’ counsel contemporaneously.

A courtesy copy of the entire cover letter (without the enclosed records) shall be provided contemporaneously to all parties’ counsel.

CRITICAL

A courtesy copy of the discovery-seeking party’s memorandum must be emailed to the Court’s Judicial Assistant.

A courtesy copy of the memorandum shall be provided to the Court’s Judicial Assistant by email.

CRITICAL

A courtesy copy of the reply or rebuttal submission must be emailed to the Court’s Judicial Assistant.

A courtesy copy of the reply or rebuttal submission shall be provided to the Court’s Judicial Assistant by email.

CRITICAL

A courtesy copy of the in-camera review notice and privilege memorandum must be emailed to the Court’s Judicial Assistant.

A courtesy copy of the Notice of Request for In Camera Review and memorandum addressing the documents to be reviewed shall be provided to the Court’s Judicial Assistant by email.

CRITICAL

Provide the Court’s Judicial Assistant an email courtesy copy of the Notice of Request for In Camera Review.

A courtesy copy of the Notice of Request for In Camera Review shall be provided to the Court’s Judicial Assistant by email.

CRITICAL

A courtesy copy of any privilege amendments must be emailed to the Court’s Judicial Assistant.

A courtesy copy of any amendments to the privileges shall be provided to the Court’s Judicial Assistant by email.

CRITICAL

Email a courtesy copy of the emergency motion to the JA upon filing.

A courtesy copy of your Emergency Motion must be emailed to the JA upon filing.

CRITICAL

Email a courtesy copy of a Motion for Reconsideration to the JA upon filing.

Upon the filing of your Motion for Reconsideration, please email a courtesy copy to the JA for the Court’s review.

CRITICAL

Courtesy copies must reach the Court at least 10 business days before an evidentiary hearing, or the Court may not review them.

Deadline for Submissions: Courtesy copies must be delivered to the Court no later than 10 business days before an evidentiary hearing. Failure to do so may result in the Court not reviewing the materials submitted.

WARNINGCriminal cases

Do not email the JA courtesy copies of proposed orders or notice that a proposed order was e-filed.

DO NOT email the JA with “courtesy copies” of a proposed Order, or to notify the JA that a proposed Order was e-filed.

WARNINGCriminal cases

Do not send a copy of the notice of hearing to the Judge or Judicial Assistant.

Do not send a copy to the Judge/JA.

WARNING

A courtesy copy may be brought to court or emailed to the Judicial Assistant before the hearing.

A courtesy copy can be brought to court or emailed to the Judicial Assistant prior to the hearing.

WARNING

Delivery of pre-trial or hearing exhibit/case law binders or other hard-copy materials should be made to the Second Floor Receptionist.

Delivery of pre-trial or hearing exhibit/case law binders or other hard-copy materials should be made to the Second Floor Receptionist.

WARNING

The Court ideally receives trial binders, case law, and exhibits at least five days before trial.

Ideally, all trial binders, case law and exhibits shall be submitted at least five days prior to the scheduled trial date.

WARNING

Courtesy copies totaling no more than 30 pages may be emailed to the Judicial Assistant.

Courtesy copies totaling up to 30 pages may be submitted to the Court as e-mail attachments in an e-mail message to the JA.

WARNING

Do not send copies of materials viewable in the case file unless specifically requested.

Unless specifically requested, do not send copies of materials viewable in the case file.

WARNING

Do not provide documents already filed in the court file; parties must be prepared to identify the filing date and docket number, not the e-filing number.

However, DO NOT provide any document that has been filed in the court file. If the document is filed in the court file, the parties must be able to inform the Court of the date the document was filed and the docket number. The e-filing number is NOT the docket number.

WARNING

Late materials may not be reviewed or may significantly delay the Court’s ruling.

Failure to timely submit the materials means that the materials may not be reviewed by the Court or may significantly delay a ruling by the Court.

WARNING

Do not send materials both by email and in a binder.

DO NOT SEND MATERIALS BY EMAIL AND A BINDER.

WARNING

Do not provide materials to the Court on thumb drives or through Dropbox links.

DO NOT provide thumb drives or Dropbox links to the Court.

WARNING

Do not send the Judge copies of Amended Notices or Cross Notices of Hearing.

Please do not send a copy of your Amended Notice or Cross Notice of Hearing to the Judge.

WARNING

Do not send the Judge copies of Notices of Hearing.

Please do not send the Judge copies of the Notice of Hearings.

WARNING

Please email a courtesy copy of your Notice to the JA.

Please email a courtesy copy of your Notice to the JA.

WARNING

Email a courtesy copy of the Notice of Hearing to the judicial assistant.

Please also email a courtesy copy of your Notice of Hearing to the JA.

WARNING

To cancel a hearing, file and serve a notice of cancellation on opposing counsel and any self-represented litigant, and email a copy to the Judicial Assistant.

You must also file and serve a notice of cancellation on opposing counsel and any self-represented litigant and email a copy to the JA.

WARNING

If courtesy paper copies are provided, include a copy for opposing counsel.

However, if providing courtesy paper copies please include a copy for opposing counsel.

WARNING

A hearing may be subject to cancellation if the e-filed Notice of Hearing is not emailed to the Judicial Assistant.

If you do not email your e-filed Notice of Hearing to the Judicial Assistant, then your hearing may be subject to cancellation.

WARNING

A courtesy copy may be brought to court or emailed to the judicial assistant before the hearing.

A courtesy copy can be brought to court or emailed to the Judicial Assistant prior to the hearing.

WARNING

Courtesy copies may be brought to court or emailed to the Judicial Assistant before the hearing.

A courtesy copy can be brought to court or emailed to the Judicial Assistant prior to the hearing.

WARNING

Materials or case law of 10 pages or less may be emailed to the Judicial Assistant.

Submission Method: If the materials or case law are 10 pages or less, it can be emailed to the JA.

WARNING

Materials intended for the Court’s review before a hearing or trial must be submitted to the Court.

When Required: In any instance you have materials you wish the court to review prior to a hearing or trial.

WARNING

Materials or case law exceeding 10 pages must be sent to the Court by courier, FedEx, UPS, or U.S. Mail.

Otherwise, it will need to be sent to the Court via courier, FedEx, UPS, or U.S. Mail.

WARNING

Email a courtesy copy of the Notice of Hearing to the JA.

Please also email a courtesy copy of your Notice of Hearing to the JA.

WARNING

Please email a courtesy copy of your Notice to the JA.

Please email a courtesy copy of your Notice to the JA.

INFO

Self-represented litigants excused from email service may submit courtesy copies of any length by U.S. mail or hand delivery through the Second Floor Receptionist.

Self-represented litigants excused from e-mail service may submit courtesy copies of any number of pages to the Court by U.S. mail or hand-delivery to the judicial office via the Second Floor Receptionist.

INFO

Unless the Court directs otherwise, advance submissions are optional and have no court-imposed deadline, though the Court recommends providing them to the Court and the other side as early as possible.

Unless otherwise specifically directed by the Court, it is up to attorneys and parties whether they would like the Court to consider any particular case law or other documents in advance of a court proceeding. The Court places no deadlines for submission upon them but notes that if submissions are intended, professional courtesy recommends provision to the Court and the other side as early as possible to avoid delays in the proceedings, and sufficient time for the material to be adequately reviewed and absorbed.

INFO

Courtesy copies are not required, but any courtesy copies provided should include a copy for opposing counsel.

The court does not require the submission of courtesy copies. However, if providing courtesy copies, please include a copy for opposing counsel.

INFO

Case law and hearing materials may be delivered by hand or sent by U.S. mail to the stated address.

• Submission Method: Case law or hearing materials may be hand delivered or sent via U.S. mail to 190 Eslinger Way, Sanford, FL 32773.

INFO

The Court does not require courtesy copies to be submitted.

The court does not require the submission of courtesy copies.

INFO

When multiple cases will be argued, counsel is encouraged to send the case law digitally to the judicial assistant and opposing counsel before the hearing.

Counsel is encouraged to forward case law in digital form to the judicial assistant and opposing counsel prior to hearings if multiple cases will be argued.

INFO

Email is the preferred method for submitting courtesy copies.

Email is preferred for the submission of Courtesy copies

INFO

The Court prefers courtesy copies of case law and other documents, including copies for opposing counsel.

The Court prefers to receive courtesy copies of case law and other documents, including copies for opposing counsel.

INFO

After JACS confirmation, you may send the JA a courtesy copy of the Notice of Hearing; you must e-file the notice with the Clerk and provide copies to participating parties.

JACS Confirmation - A confirmation email will be sent for your use only. You may send a copy of the Notice of Hearing to the JA, as a courtesy. You must e-file the Notice of Hearing with the Clerk of Court, with copies to participating parties.

INFO

To reschedule a hearing, use JACS to select a new coordinated date, prepare an Amended Notice of Hearing, e-file it with the Clerk with copies to participants, and optionally send a courtesy copy to the Judicial Assistant.

Rescheduling On JACS, select “Re-Schedule a Hearing” under the Main Menu. “Type in your confirmation # and hit “Reschedule”. Select the new coordinated date, and the Hearing will be rescheduled; a new confirmation number will be sent. Prepare an Amended Notice of Hearing, e-file to the Clerk with copies to participants. You may send a copy to the JA as a courtesy.

INFO

A copy of the Notice of Hearing may be sent to the Judicial Assistant as a courtesy, but the Notice must be e-filed with the Clerk and copies provided to participating parties.

JACS Confirmation - A confirmation email will be sent for your use only. You may send a copy of the Notice of Hearing to the JA, as a courtesy. You must e-file the Notice of Hearing with the Clerk of Court, with copies to participating parties.

INFO

Case law or hearing materials may be delivered by hand or sent by U.S. mail to the stated address.

Submission Method: Case law or hearing materials may be hand delivered or sent via U.S. mail to 190 Eslinger Way, Sanford, FL 32773.