Judge Bryanna Bynum
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Emergency Motion
- Email • Upon Filing
Amended Notice of Hearing, Cross Notice of Hearing
Court-wideMotion
Court-wide- Within 10 Days After Service
Notice of Hearing
Court-wide
Adjournments
Court-wideRequest must include
Communication
Chambers
Phone
Chambers
Document Format Requirements9 rules
All proposed orders must be submitted in Word format (It helps if the version of Microsoft Word is 2007 or greater).
- File type
- Word
- Proposed order
4. Please see Judges’ Policies and Procedures for Cover Page requirements. (Cover page format must be .pdf, and there must only be 1 period in the file name)
- File type
3. Proposed orders must be submitted in Microsoft Word, with 1” margins all the way around, and in the .docx format (all lower-case letters, file name, no other punctuation, and .docx).
- File type
- Word
- Margins
- 1 inch
- Proposed order
Proposed orders must follow the specified restrictions on spacing, alignment, breaks, and placement of the CCCC and AAAA codes.
Court's wording
5. Do not use indentations, spaces, or tabs before or after the coding in the bottom order; use the align button instead, or the coding does not work. Do not use page breaks or column breaks at the bottom of the Order, and do not put the CCCC and AAAA on the same line, or the coding does not work.
Proposed orders must use DJMCA codes in pairs, in uppercase, with all four letters and no more than one code per line.
Formatting
- •Codes must be all capital letters
Court's wording
6. DJMCA FORMAT: DJMCA is how ICMS knows where to place the signature and signature dates. a. You must use the two codes as pairs (e.g., JJJJ & DDDD for Judge’s signature) b. The codes must be all capital letters. c. You must add all 4 letters for each field. d. These codes should only be used once per line. Two codes per line will not work.
1. Appendix must be a .pdf file 2. On the first page, a. Make sure the Case Number is prominently displayed b. Also, make sure it reads: Appendix for [the name of the order it should follow] 3. Select “Order Appendix” (see image below) for the document type.
- File type
- Appendix
Some matters do not require a hearing, and a proposed Order may be submitted through the e-portal in Word format, along with a separately filed Cover Letter indicating no objection to the proposed Order; and/or with a properly filed Stipulation.
- File type
- Word
- Proposed order
DO NOT submit Orders with blank spaces; submit the Order with the wording you want.
All orders must follow the specified bottom-of-order coding and layout instructions.
Court's wording
The bottom of all Orders must be worded as follows (do not use indentations, spaces, or tabs before or after the coding; use the align button instead. Do not use page breaks or column breaks at the bottom of the Order, and do not put the CCCC and AAAA on the same line, or the coding does not work.
Document Filing Requirements18 rules
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
The Motion should also indicate that all interested parties have been contacted and their position must be indicated in the Motion.
Good cause must be presented in the Motion.
Every proposed order must include a cover letter certifying party agreement or identifying any disagreement about the order.
Court's wording
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
The Proposed Order must state the date and time of the hearing, and the name of the party appearing virtually.
If you are submitting an Order to Continue a PTC or Docket Review, include the next date, time, and location in your proposed Order.
When a party is not registered in the e-portal, use the specified certificate-of-service language in the order.
Include
- •Certificate of service
Court's wording
Use the following Certificate of Service in cases wherein one party is not registered in the e-portal. CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished via e- service on MMMM. Moving party is responsible for the service of all non-registered pro-se parties. CCCC AAAA
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
The Motion must include verification from the Probation Officer that all terms and conditions of supervision have been satisfied, including costs, fines, fees, and restitution. The Motion must also include the State’s position.
If the request, letter, or motion requires the court to rule, the State’s position must be included in the request, letter, or motion.
The Motion must indicate the State’s position. If unable to obtain the State’s position, the Motion must indicate such.
The Court will not consider a Motion for Early Termination of Supervision if all terms, conditions, costs, fines, fees, and restitution have not been satisfied.
A proposed order allowing counsel to withdraw must include the specified client contact information, statements about pleadings and address changes, and any retained new counsel’s information.
Court's wording
The proposed Order allowing withdrawal of counsel must reflect the following: o The client’s name, last known address, telephone number, and, if possible, e-mail address. ===== PAGE 8 ===== o A statement that all pleadings are to be furnished to the client. o A statement that the client is responsible for notifying the Clerk of Court, in writing, within 5 days of any change of address. o If new counsel has been retained by the client, then all information must be sent to the new attorney, and their information must be included in your proposed Order allowing withdrawal.
1. Appendix must be a .pdf file 2. On the first page, a. Make sure the Case Number is prominently displayed b. Also, make sure it reads: Appendix for [the name of the order it should follow]
- Document
- Appendix
Must include
- •Case number
Some matters do not require a hearing, and a proposed Order may be submitted through the e-portal in Word format, along with a separately filed Cover Letter indicating no objection to the proposed Order; and/or with a properly filed Stipulation.
Virtual appearances are permitted by attorneys for the Pre-trial Conference. All other requests must be made by motion.
DONE AND ORDERED in Sanford, Seminole County, this DDDD.
The specified DJMCA codes designate judge and judicial assistant signatures, dates, a general magistrate or JHO signature, and the service list.
Court's wording
DJMCA Codes in pairs: 1) DDDD = Judge Signature Date/ JJJJ = Judge Signature 2) MMMM = Mailing Date/ AAAA = Judicial Assistant Signature 3) RRRR = Reported and Recommended date /GGGG = General Magistrate or JHO signature 4) screenshot 5) CCCC = Service List
Filing & Service rules
Electronic Filing Rules
Submit the hearing notice electronically to the Clerk and provide copies to all involved parties.
Submit the hearing notice via e-filing to the Clerk with copies to all parties involved.
Criminal cases
Page 3 | B. Scheduling Procedures
A motion and proposed order requesting virtual appearance must be e-filed at least five business days before the hearing.
To request permission to appear virtually, a motion and Proposed Order must be submitted via e-filing a minimum of five (5) business days prior to the hearing.
Criminal cases
Page 4 | C. Remote Appearance
Submit proposed orders through the e-portal using the “Proposed Order” filing category.
Please submit all proposed Orders through the e-portal as a “Proposed Order” (i.e. NOT as a “Pleading on Existing Case).
Criminal cases
Page 5 | Submission Method
All documents must be filed through the E-portal, and separate delivery to Judge Bynum is unnecessary.
All documents must be filed using the E-portal, eliminating the need to send anything to Judge Bynum.
Criminal cases
Page 8 | I. E-Filing Procedure
Proposed orders must be submitted through the e-Portal by selecting “Proposed Orders” and choosing Seminole County.
1. From the e-Portal, main filing page, select “Proposed Orders” (see map, red circle) 2. Click the arrow, and select “Seminole” for the county (see map, blue circle)
Criminal cases
Page 9 | Procedure for Submitting Proposed Orders in Seminole County
Counsel providing case law, memorandums, or a hearing binder for a hearing should upload those materials to the Clerk’s Case Records System.
If counsel wants to provide Case Law, Memorandums or a Hearing Binder for any Hearing, the materials should be uploaded to the Clerk’s Case Records System. Please see page ** for instructions.
Criminal cases
Page 6 | E. Courtesy Copies of Case Law and Other Documents
When counsel obtains the client’s signed consent to withdrawal, the proposed order may be e-filed through the Clerk’s portal for the Judge’s electronic signature.
If the attorney can obtain a signed consent from their client, then the proposed Order may be e-filed through the Clerk’s portal for the Judge’s electronic signature.
Criminal cases
Page 7 | G. Motions
Filing Timing and Cure Windows
File the virtual-appearance motion and proposed order at least five business days before the hearing.
To request permission to appear virtually, a motion and Proposed Order must be submitted via e-filing a minimum of five (5) business days prior to the hearing.
Criminal cases
Page 4 | C. Remote Appearance
Wait for the Clerk to accept the motion or pleading before e-filing the proposed order.
You must wait until your Motion/pleading is accepted by the Clerk before e-filing the proposed Order, to avoid rejection.
Criminal cases
Page 5 | Submission of Orders
For a matter set for hearing, submit the proposed order only after the hearing concludes.
If your proposed Order pertains to a matter set for hearing before the Court, do not submit your Order until after the hearing has concluded.
Criminal cases
Page 5 | Submission Method
Submit hearing materials at least five business days before the hearing.
At least five (5) business days prior to the Hearing.
Criminal cases
Page 6 | E. Courtesy Copies of Case Law and Other Documents
Motions to continue PTC/DR and their proposed orders must be e-filed at least five business days in advance, and untimely submissions may not be addressed.
The Motion and Proposed Order must be e-filed at least five (5) business days in advance. Untimely submissions may not be addressed by the Court.
Criminal cases
Page 7 | G. Motions
Cancel a hearing no later than five business days before its scheduled date.
The hearing should be cancelled no later than five (5) business days before the scheduled date so that the time may be available for other attorneys.
Criminal cases
Page 3 | B. Scheduling Procedures
Service and Proof of Service Rules
Attorneys and self-represented litigants must provide an email address for receiving signed orders electronically unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
Criminal cases
Page 2 | A. Communications with the Judicial Office
Immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Criminal cases
Page 3 | B. Scheduling Procedures
File and serve the notice of hearing immediately after the Judicial Assistant confirms the reservation.
A notice of hearing must be filed and served immediately after the JA confirms the hearing time is reserved.
Criminal cases
Page 3 | B. Scheduling Procedures
The hearing notice must be copied to all parties involved.
Submit the hearing notice via e-filing to the Clerk with copies to all parties involved.
Criminal cases
Page 3 | B. Scheduling Procedures
File a certificate of mailing no later than five days after the order is signed.
A certificate of mailing said Orders shall be filed with the court no later than five (5) days after the Order is signed.
Criminal cases
Page 5 | Service
The moving attorney must mail each non-registered self-represented party a signed order within five days of its e-service.
Moving party (attorney) is responsible for service of signed orders to all non-registered pro-se parties (meaning all persons that are not registered to receive pleadings via the e-portal). Within five (5) days from the date of e-service of the signed Order, the moving party (attorney) shall furnish a copy of the signed Order to each self- represented party by U.S. Mail.
Criminal cases
Page 5 | Service
Copies of any request, letter, or motion from a pro se defendant must be served on the State.
Copies of any requests, letters, and motions must be served to the State.
Criminal cases
Page 7 | G. Motions
A motion for early termination of probation must be filed with the Clerk of Court, and copies must be provided to the State.
Motions for Early Termination of Probation must be filed with the Clerk of Court, with copies to the State.
Criminal cases
Page 7 | G. Motions
When a pro se litigant is involved, the filer is responsible for distributing copies to that litigant.
If there is a Pro Se litigant, then you are responsible for distributing copies to them.
Criminal cases
Page 8 | I. E-Filing Procedure
Attorneys and self-represented litigants must update their contact information on Form 2.603 whenever their registered electronic-service email account changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Criminal cases
Page 2 | A. Communications with the Judicial Office
Courtesy Copy Requirements
Email the JA a courtesy copy of an Emergency Motion upon filing; the Court decides whether it qualifies as an emergency.
A courtesy copy of your Emergency Motion must be emailed to the JA upon filing, and the Court will determine if it meets “emergency” criteria.
Criminal cases
Page 6 | F. Emergency Hearings
Pre-Motion Conference Requirements
If counsel cannot obtain the client’s signed consent to withdrawal, the motion must be set for a hearing.
If a signed consent is unable to be obtained, then the Motion must be set for a hearing.
Criminal cases
Page 7 | G. Motions
Chambers Communication Rules
Emails to the judicial office must copy all parties unless the communication is authorized ex parte by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Criminal cases
Page 1 | A. Communications with the Judicial Office
A hearing scheduled at the Court’s request cannot be cancelled, and all parties must appear.
Note: If the hearing was scheduled at the Court’s request, it may NOT be cancelled, and all parties must appear.
Criminal cases
Page 3 | B. Scheduling Procedures
Method of Communication: All communications to the judicial office must be submitted by e-mail to Collette.Colegrove@flcourts18.org. The subject line must contain the case number, case name, and relevant matter (e.g., 2024-MM-001234-A – State of Florida v. Doe).
Method of Communication: All communications to the judicial office must be submitted by e-mail to Collette.Colegrove@flcourts18.org. The subject line must contain the case number, case name, and relevant matter (e.g., 2024-MM-001234-A – State of Florida v. Doe).
Criminal cases
Page 1 | A. Communications with the Judicial Office
After coordinating a hearing with all appropriate parties, email the Judicial Assistant, copy the opposing side, and provide the information requested in the JACS instructions.
Once the hearing is coordinated with all appropriate parties, email the JA, copying the opposing side, with the bullet point information requested in the JACS instructions.
Criminal cases
Page 2 | B. Scheduling Procedures
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Criminal cases
Page 2 | A. Communications with the Judicial Office
When the Judicial Assistant is out of the office, any provided email or phone contact is for emergencies only.
If the Judicial Assistant is out of the office, an email or phone number will be provided for emergencies only.
Criminal cases
Page 2 | A. Communications with the Judicial Office
Notify the Judicial Assistant immediately to cancel a hearing, and only the party who scheduled it may cancel.
You must cancel hearings by notifying the Judicial Assistant immediately. Only the party that scheduled the hearing may cancel the hearing.
Criminal cases
Page 3 | B. Scheduling Procedures
If the virtual-appearance motion is granted, immediately contact the Judicial Assistant so the docket can be updated.
If the Judge grants your Motion, you must contact the JA (collette.colegrove@flcourts18.org) immediately, so the docket can be updated.
Criminal cases
Page 4 | C. Remote Appearance
Do not contact the Judicial Assistant to ask for permission to appear virtually.
Please do not contact the JA and ask to appear virtually.
Criminal cases
Page 4 | C. Remote Appearance
Do not call or email the Judicial Assistant to ask how long you will have to wait for admission from the virtual waiting room.
Please do not call or email the JA and ask how long you will have to wait.
Criminal cases
Page 4 | C. Remote Appearance
Do not email the JA courtesy copies of proposed orders or notice that an order was e-filed.
DO NOT email the JA with “courtesy copies” of a proposed Order, or to notify the JA that a proposed Order was e-filed.
Criminal cases
Page 5 | Other Procedures Relating to Submission of Orders
Do not email the judicial assistant to ask about the status or signing of an order.
DO NOT email the JA and ask for the status and/or for the Order to be signed.
Criminal cases
Page 7 | G. Motions
If you cannot connect, use the backup telephone line for emergency purposes only.
For emergency purposes only, if you cannot connect, the backup telephone line is +1 386-310-1754 United States, Daytona Beach (Toll) Conference ID: 826 624 232#
Criminal cases
Page 14 | JUDGE BYNUM’S VIRTUAL COURTROOM
The defendant or defense counsel must contact Court Administration at least 48 hours before a criminal hearing to schedule an interpreter.
CRIMINAL: Interpreters are provided in Criminal Hearings, but the defendant/defense counsel must contact Court Administration at least 48-hours prior to the hearing to schedule the interpreter.
Criminal cases
Page 15 | INTERPRETERS