Judge Carsandra Buie
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Emergency Motion
- Email • Upon Filing
Notice of Hearing
Proposed Order
Amended Notice of Hearing, Cross Notice of Hearing
Court-wide
Adjournments
- A motion to continue a PTC/DR must state the State’s position or that it could not be obtained, and the motion and proposed order must be filed at least five business days in advance.
Communication
Chambers
Phone
Chambers
Document Format Requirements11 rules
All proposed orders must be submitted in Word format (It helps if the version of Microsoft Word is 2007 or greater).
All orders must use the prescribed bottom coding and follow the stated alignment and spacing instructions.
Court's wording
The bottom of all Orders must be worded as follows (do not use indentions, spaces, or tabs before or after the coding; use the align button instead. Do not use page breaks or column breaks at the bottom of the Order, and do not put the CCCC and AAAA on the same line or the coding does not work):
and do not put the CCCC and AAAA on the same line, or the coding does not work.
Proposed orders must be submitted in Microsoft Word, with 1” margins all the way around, and in the .docx format (all lower-case letters, file name, no other punctuation, and .docx).
- File type
- Word
- Margins
- 1 inch
Do not use page breaks or column breaks at the bottom of the Order,
Please see Judges Policies and Procedures for cover page requirements. (Cover page format must be .pdf and there must only be 1 period in the file name)
- File type
- Cover page
Formatting
- •There must be only one period in the filename
Do not use indentions, spaces, or tabs before or after the coding in the bottom or the order; use the align button instead, or the coding does not work.
Appendix must be a .pdf file
- File type
- Appendix
Some matters do not require a hearing, and a proposed Order may be submitted through the e-portal in Word format, along with a separately filed Cover Letter indicating no objection to the proposed Order; and/or with a properly filed Stipulation.
DO NOT submit Orders with blank spaces, submit the Order with the wording you want.
Note: This process supports Microsoft Office Documents, Pictures, and PDFs.
Document Filing Requirements25 rules
The Motion shall also indicate that all interested parties have been contacted, and their position must be indicated in the Motion.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
The notice of hearing must specify the matter(s) to be heard.
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
Good cause must be presented in the Motion.
The Proposed Order must state the date and time of the hearing, and the name of the party appearing virtually.
If you are submitting an Order to Continue a PTC or Docket Review, include the next date, time, and location in your proposed Order.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
Orders must include the prescribed “DONE AND ORDERED” and certificate-of-service coding at the bottom.
- Document
- Proposed order
Include
- •Certificate of service
Court's wording
DONE AND ORDERED in Sanford, Seminole County, this DDDD. JJJJ CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished via e-service on MMMM. CCCC AAAA
When a party is not registered in the e-portal, use the specified certificate of service stating that the moving party is responsible for serving non-registered self-represented parties.
Include
- •Certificate of service
Court's wording
Use the following Certificate of Service in cases wherein one party is not registered in the e-portal. CERTIFICATE OF SERVICE I HEREBY CERTIFY that copies have been furnished via e-service on MMMM. Moving party is responsible for service of all non-registered pro-se parties. CCCC AAAA
If a signed consent is unable to be obtained, then the Motion must be set for hearing.
The Motion and Proposed Order must be e-filed at least five (5) business days in advance.
- Document
- Motion to continue PTC dr
Must include
- •Proposed order
The Motion must include verification from the Probation Officer that all terms and conditions of supervision have been satisfied, including costs, fines, fees, and restitution. The Motion must also include the State’s position.
The Court will not consider a Motion for Early Termination of Supervision if all terms, conditions, costs, fines, fees, and restitution have not been satisfied.
A proposed order allowing counsel to withdraw must include the client’s contact information, required statements about pleadings and address changes, and any retained new counsel’s information and service details.
Court's wording
The proposed Order allowing withdrawal of counsel must reflect the following: The client’s name, last known address, telephone number, and, if possible, e-mail address. A statement that all pleadings are to be furnished to the client. A statement that the client is responsible for notifying the Clerk of Court, in writing, within 5 days of any change of address. If new counsel has been retained by the client, then all information must be sent to the new attorney and their information must be included in your proposed Order allowing withdrawal.
A pro se defendant’s request, letter, or motion requiring a ruling must include the State’s position; omission may result in denial.
Court's wording
If the request, letter, or motion requires the Court to rule, the State’s position must be included in the request, letter, or motion. See Motion for Early Termination of Probation. Failure to include the State’s position may result in a denial of the request, letter, or motion.
c. You must add all 4 letters for each field.
The proposed order must use the listed DJMCA codes for the corresponding signature, date, mailing, and service-list fields.
Court's wording
DJMCA Codes in pairs: 1) DDDD = Judge Signature Date/ JJJJ = Judge Signature 2) MMMM = Mailing Date/ AAAA = Judicial Assistant Signature 3) RRRR = Reported and Recommended date /GGGG = General Magistrate or JHO signature 4) CCCC = Service List
a. You must use the two codes as pairs (e.g., JJJJ & DDDD for Judge’s signature)
d. These codes should only be used once per line. Two codes per line will not work.
b. The codes must be all capital letters.
Also make sure it reads: Appendix for [the name of the order it should follow]
Select “Order Appendix” (see image below) for the document type.
Make sure the Case Number is prominently displayed
Include
- •Case number
Some matters do not require a hearing, and a proposed Order may be submitted through the e-portal in Word format, along with a separately filed Cover Letter indicating no objection to the proposed Order; and/or with a properly filed Stipulation.
Filing & Service rules
Electronic Filing Rules
Submit a notice of hearing electronically to the Clerk and provide copies to all involved parties.
Submit the hearing notice via e-filing to the Clerk with copies to all parties involved.
Criminal cases
Page 3 | B. Scheduling Procedures
The motion and proposed order requesting permission to appear virtually must be submitted via e-filing.
To request permission to appear virtually, absent an emergency, a Motion and Proposed Order must be submitted via e-filing a minimum of five (5) business days prior to the hearing.
Criminal cases
Page 4 | C. Remote Appearance
Submit proposed orders through the e-portal using the “Proposed Order” filing type, not “Pleading on Existing Case.”
Please submit all proposed Orders through the e-portal as a “Proposed Order” (i.e. NOT as a “Pleading on Existing Case).
Criminal cases
Page 5 | D. Submission of Orders
All documents must be filed through the E-portal; a separate submission to Judge Buie is unnecessary.
The E-portal may be accessed at https://www.myflcourtaccess.com. All documents must be filed using the E-portal, eliminating the need to send anything to Judge Buie.
Criminal cases
Page 8 | I. E-Filing Procedure
Proposed orders for Seminole County are submitted through the e-Portal's Proposed Orders process.
1. From the e-Portal main filing page, select “Proposed Orders” (see map, red circle) 2. Click the arrow, and select “Seminole” for the county (see map, blue circle)
Criminal cases
Page 10 | PROCEDURE FOR SUBMITTING PROPOSED ORDERS IN SEMINOLE COUNTY
Counsel providing case law, memorandums, or a hearing binder for a hearing should upload those materials to the Clerk’s Case Records System.
If counsel wants to provide Case Law, Memorandums, or a Hearing Binder for any Hearing, the materials should be uploaded to the Clerk’s Case Records System. Please see page 14 for instructions.
Criminal cases
Page 6 | E. Courtesy Copies of Case Law and Other Documents
With the client’s signed consent, counsel may e-file the proposed withdrawal order through the Clerk’s portal for the Judge’s electronic signature.
If the attorney can obtain a signed consent from their client, then the proposed Order may be e-filed through the Clerk’s portal for the Judge’s electronic signature.
Criminal cases
Page 7 | G. Motions
Filing Timing and Cure Windows
A notice of cancellation must be filed and served immediately on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Criminal cases
Page 3 | B. Scheduling Procedures
A notice of hearing must be filed and served immediately after the Judicial Assistant confirms the hearing time is reserved.
A notice of hearing must be filed and served immediately after the JA confirms the hearing time is reserved.
Criminal cases
Page 3 | B. Scheduling Procedures
Absent an emergency, a motion and proposed order requesting virtual appearance must be e-filed at least five business days before the hearing.
To request permission to appear virtually, absent an emergency, a Motion and Proposed Order must be submitted via e-filing a minimum of five (5) business days prior to the hearing.
Criminal cases
Page 4 | C. Remote Appearance
Do not submit a proposed order concerning a matter set for hearing until the hearing has concluded.
If your proposed Order pertains to a matter set for hearing before the Court, do not submit your Order until after the hearing has concluded.
Criminal cases
Page 5 | D. Submission of Orders
Correct the defects identified in a rejected proposed order before resubmitting it.
The court will provide the reason why a proposed Order was rejected. Please make all necessary corrections and resubmit the proposed Order. Attorneys and their assistants are expected to read the reason for the rejection and to make any necessary corrections before resubmitting proposed Orders to the court. Do not resubmit proposed Orders to the Court after receiving a rejection before curing any defect(s) indicated in the rejection.
Criminal cases
Page 5 | D. Submission of Orders
Wait until the Clerk accepts the motion or pleading before e-filing its proposed order.
You must wait until your Motion/pleading is accepted by the Clerk before e-filing the proposed Order, to avoid rejection.
Criminal cases
Page 5 | D. Submission of Orders
Submit hearing materials at least five business days before the hearing.
At least five (5) business days prior to the Hearing.
Criminal cases
Page 6 | E. Courtesy Copies of Case Law and Other Documents
Service and Proof of Service Rules
Attorneys and self-represented litigants must provide an email address to receive signed orders electronically unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
Criminal cases
Page 2 | A. Communications with the Judicial Office
A notice of hearing must be served immediately after the Judicial Assistant confirms the hearing time is reserved.
A notice of hearing must be filed and served immediately after the JA confirms the hearing time is reserved.
Criminal cases
Page 3 | B. Scheduling Procedures
A notice of cancellation must be served immediately on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Criminal cases
Page 3 | B. Scheduling Procedures
Copies of a notice of hearing must be provided to all involved parties.
Submit the hearing notice via e-filing to the Clerk with copies to all parties involved.
Criminal cases
Page 3 | B. Scheduling Procedures
The moving attorney must mail a signed order to each non-registered self-represented party within five days of e-service of the signed order.
Moving party (attorney) is responsible for service of signed orders to all non-registered pro-se parties (meaning all persons that are not registered to receive pleadings via the e-portal). Within five (5) days from the date of e-service of the signed Order, the moving party (attorney) shall furnish a copy of the signed Order to each self-represented party by U.S. Mail.
Criminal cases
Page 5 | D. Submission of Orders
File a certificate of mailing for the order no later than five days after it is signed.
A certificate of mailing said Orders shall be filed with the court no later than five (5) days after the Order is signed.
Criminal cases
Page 5 | D. Submission of Orders
Pro se defendants must serve the State with copies of any requests, letters, and motions.
Copies of any requests, letters, and motions must be served to the State.
Criminal cases
Page 7 | G. Motions
A motion for early termination of probation must be filed with the Clerk of Court and copies must be provided to the State.
Motions for Early Termination of Probation must be filed with the Clerk of Court with copies to the State.
Criminal cases
Page 7 | G. Motions
When a case has a pro se litigant, the filer is responsible for distributing copies to that litigant.
If there is a Pro Se litigant, then you are responsible for distributing copies to them.
Criminal cases
Page 8 | I. E-Filing Procedure
Attorneys and self-represented litigants must update their contact information on Form 2.603 whenever the email account registered for electronic service changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Criminal cases
Page 2 | A. Communications with the Judicial Office
Courtesy Copy Requirements
Email a courtesy copy of the emergency motion to the JA upon filing.
A courtesy copy of your Emergency Motion must be emailed to the JA upon filing, and the Court will determine if it meets “emergency” criteria.
Criminal cases
Page 6 | F. Emergency Hearings
Do not send a copy of the notice of hearing to the Judge or Judicial Assistant.
Do not send a copy to the Judge/JA.
Criminal cases
Page 3 | B. Scheduling Procedures
Do not email the JA courtesy copies of proposed orders or notice that a proposed order was e-filed.
DO NOT email the JA with “courtesy copies” of a proposed Order, or to notify the JA that a proposed Order was e-filed.
Criminal cases
Page 5 | D. Submission of Orders
Adjournment & Extension Requirements
A motion to continue a PTC/DR must state the State’s position or that it could not be obtained, and the motion and proposed order must be filed at least five business days in advance.
Motions to Continue PTC/DR: The Motion must indicate the State’s position. If unable to obtain the State’s position, the Motion must indicate such. The Motion and Proposed Order must be e-filed at least five (5) business days in advance. Untimely submissions may not be addressed by the Court.
Criminal cases
Page 7 | G. Motions
Chambers Communication Rules
Copy all parties on emails to the judicial office unless the communication is authorized ex parte by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Criminal cases
Page 1 | A. Communications with the Judicial Office
All communications to the judicial office must be emailed to the Judicial Assistant, and the subject line must include the case number, case name, and relevant matter.
Method of Communication: All communications to the judicial office must be submitted by e-mail to Lacey.Billick@flcourts18.org. The subject line must contain the case number, case name, and relevant matter (e.g., 2024-MM-001234-A – State of Florida v. Doe).
Criminal cases
Page 1 | A. Communications with the Judicial Office
Communications with the judicial office must comply with Canon 3, including its restrictions on ex parte communications and communications about proceedings outside the parties’ presence unless authorized by law.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Criminal cases
Page 1 | A. Communications with the Judicial Office
After coordinating a hearing with all appropriate parties, email the Judicial Assistant, copy the opposing side, and include the bullet-point information requested in the JACS instructions.
Once the hearing is coordinated with all appropriate parties, email the JA, copying the opposing side, with the bullet point information requested in the JACS instructions.
Criminal cases
Page 2 | B. Scheduling Procedures
For an emergency request to appear virtually, email the Judicial Assistant for approval.
If the request is due to an emergency, email the JA for approval.
Criminal cases
Page 4 | C. Remote Appearance
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Criminal cases
Page 2 | A. Communications with the Judicial Office
When the Judicial Assistant is out of the office, the provided email or phone number may be used for emergencies only.
If the Judicial Assistant is out of the office, an email or phone number will be provided for emergencies only.
Criminal cases
Page 2 | A. Communications with the Judicial Office
Do not email the judicial assistant to ask about the status or request that an order be signed.
DO NOT email the JA and ask for the status and/or for the Order to be signed.
Criminal cases
Page 7 | G. Motions
If you cannot connect to the virtual hearing, use the backup telephone line for emergencies only.
For emergency purposes only, if you cannot connect, the backup telephone line is +1 386-310-1754 United States, Daytona Beach (Toll) Conference ID: 826 624 232#
Criminal cases
Page 14 | JUDGE BUIE’S VIRTUAL COURTROOM MICROSOFT TEAMS