Judge Charles Crawford
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Case Law
- Prior to Hearing
Amended Notice of Hearing, Cross Notice of Hearing
Court-wideMotion
Court-wide- Within 10 Days After Service
Notice of Hearing
Court-wide
Communication
Chambers
Chambers
Chambers
Phone
Court-wideChambers
Document Format Requirements3 rules
Exhibits must be submitted to the clerk of court in paper format.
- File type
- Paper
- Exhibits
All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.
Shall be brought to court 15 minutes prior to the hearing to allow time for the opposing side to review and the clerks to mark properly.
Document Filing Requirements7 rules
Effective immediately, all orders must include the nunc pro tunc date of the original hearing date.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
A notice of hearing involving any remote appearance must list the judicial team's credentials.
Please email a copy of the e-filed motion, JAC’s response, any other necessary attachments, and proposed order to the Judicial Assistant.
- Document
- JAC motion
Include
- •Proposed order
A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.
Court's wording
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
The motion shall indicate if there are any objections to the motion
After a hearing date and time is confirmed, the moving party must e-file the Notice of Hearing within 3 days, noting the time allotted for the hearing.
Filing & Service rules
Electronic Filing Rules
Proposed orders must be submitted through the e-portal within 15 days after a hearing unless the Court specifies otherwise.
All proposed orders shall be submitted via the e-portal within 15 days after a hearing, unless otherwise specified by the Court.
Page 1 | PROCEDURES FOR SUBMITTING PROPOSED ORDERS
Motions to continue a trial or long hearing must be submitted in writing and e-filed in the case.
Motions to continue Trial or any long hearing shall be submitted in writing and efiled in the case.
Page 3 | B. Scheduling Procedures
A proposed order for a stipulated motion may be submitted through the e-portal for the judge’s review.
For stipulated motions, you can submit a proposed order via the e-portal for review by the judge.
Page 1 | PROCEDURES FOR SCHEDULING A HEARING
Filing Timing and Cure Windows
After the hearing date and time are confirmed, the moving party must e-file a Notice of Hearing within three days and state the allotted hearing time.
After a hearing date and time is confirmed, the moving party must e-file the Notice of Hearing within 3 days, noting the time allotted for the hearing.
Page 1 | PROCEDURES FOR SCHEDULING A HEARING
Proposed orders must be submitted within 15 days after a hearing unless the Court specifies otherwise.
All proposed orders shall be submitted via the e-portal within 15 days after a hearing, unless otherwise specified by the Court.
Page 1 | PROCEDURES FOR SUBMITTING PROPOSED ORDERS
Immediately after reserving hearing time, file and serve the notice of hearing and email a copy to the judicial assistant.
A notice of hearing must be filed and served immediately after reserving hearing time; a copy shall be sent via email to the Judicial Assistant.
Page 2 | B. Scheduling Procedures
All materials for a hearing must be received no later than three business days before the hearing.
The court must receive all materials for the hearing no later than three business days before the hearing.
Page 2 | B. Scheduling Procedures
Proposed orders must be submitted within 7 days after any hearing.
Proposed orders must be submitted within 7 days after any hearing.
Page 3 | B. Scheduling Procedures
All pretrial motions must be filed and scheduled within 60 days of the first Docket Sounding.
All pretrial motions shall be filed and scheduled within 60 days of the first Docket Sounding.
Page 4 | F. Pretrial Procedures and Conferences
Motions to dismiss and motions to suppress must be filed no later than Calendar Call.
A motion to dismiss or motion to suppress must be filed no later t han Calendar Call.
Page 4 | F. Pretrial Procedures and Conferences
Service and Proof of Service Rules
The notice of hearing must be served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time; a copy shall be sent via email to the Judicial Assistant.
Page 2 | B. Scheduling Procedures
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders, unless excused, and update it on Form 2.603 when the registered service email changes.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516. It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 anytime there is a change in the e-mail account registered for electronic service.
Page 2 | A. Communications with the Judicial Office
When a hearing will not go forward, email a copy of the cancellation notice as soon as known and copy the opposing party.
Please email a copy of your notice of cancellation as soon as you know a hearing is not going forward. Ensure the opposing party is copied on the email.
Page 3 | B. Scheduling Procedures
Courtesy Copy Requirements
Courtesy copies of case law must be submitted to the court for every evidentiary proceeding.
Courtesy copies of case law must be submitted to the court for any evidentiary proceeding.
Page 3 | C. Courtesy Copies of Case Law and Other Documents
A courtesy copy may be brought to court or emailed to the Judicial Assistant before the hearing.
A courtesy copy can be brought to court or emailed to the Judicial Assistant prior to the hearing.
Page 3 | C. Courtesy Copies of Case Law and Other Documents
Adjournment & Extension Requirements
A motion to continue filed the day before a hearing will be addressed on the scheduled hearing date.
Any motions to continue filed the day before a set hearing will be addressed on the scheduled hearing date.
Page 3 | B. Scheduling Procedures
Continuances are disfavored and will be granted only for good cause.
Continuances are disfavored and will be granted only upon good cause shown.
Page 3 | B. Scheduling Procedures
VOP arraignments will not be continued, and a VOP hearing will follow arraignment.
VOP arraignments will not be continued; you will go to a VOP hearing after arraignment.
Page 4 | F. Pretrial Procedures and Conferences
Chambers Communication Rules
You, as the attorney, must notify the Judicial Assistant and Deputy as to whether or not you need the inmate brought by 2 pm the day prior to the hearing.
You, as the attorney, must notify the Judicial Assistant and Deputy as to whether or not you need the inmate brought by 2 pm the day prior to the hearing.
Page 2 | Inmate Transport and/or Ordering
Emails to the judicial office must copy all parties unless the communication is authorized ex parte by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
Request hearings by email to the judicial assistant, copying opposing counsel and any self-represented litigant, and include the motion and requested hearing time.
Hearings must be requested by email to tatum.henry@flcourts18.org. The scheduling party should email the judicial assistant, copying opposing counsel and any self-represented litigant, to coordinate the scheduling of the hearing. The email request should include a copy of the motion and the requested amount of hearing time.
Page 2 | B. Scheduling Procedures
For JAC motions, email the e-filed motion, JAC’s response, necessary attachments, and a proposed order to the judicial assistant.
Please email a copy of the e-filed motion, JAC’s response, any other necessary attachments, and proposed order to the Judicial Assistant.
Page 2 | B. Scheduling Procedures
For an attorney-fee or Justice Administrative Commission matter, email the Judicial Assistant the e-filed motion, JAC’s response, necessary attachments, and proposed order.
Please email a copy of the e-filed motion, JAC’s response, any other necessary attachments, and proposed order to the Judicial Assistant.
Page 1 | Hearings regarding Attorney’s Fees & The Justice Administrative Commission
Requests for hearing time must be emailed to the Judicial Assistant with a copy of the e-filed motion attached.
All requests for hearing time should be e-mailed with an attached copy of the e-filed document Motion to the Judicial Assistant, Tatum Henry (tatum.henry@flcourts18.org)
Page 1 | PROCEDURES FOR SCHEDULING A HEARING
The scheduling email must state the requested hearing time and that all parties have stipulated to that amount.
Your email must indicate how much hearing time is being requested, and a statement that all parties have stipulated to the amount of hearing time requested.
Page 1 | PROCEDURES FOR SCHEDULING A HEARING
All parties must be copied on the hearing-scheduling email.
You must copy all parties on your email.
Page 1 | PROCEDURES FOR SCHEDULING A HEARING
If a client is in custody, the attorney must request transport the day before the hearing.
If your client is in custody, you must request transport the day before the hearing.
Page 2 | Microsoft Teams and in-person hearings
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Page 1 | A. Communications with the Judicial Office
Parties may contact the judicial office only as permitted by these practices and procedures.
Parties may only contact the judicial office in accordance with these practices and procedures.
Page 1 | A. Communications with the Judicial Office
Scheduling communications must be emailed to the judicial office at the stated address and include the case number, case name, and relevant matter in the subject line.
All communications to the judicial office regarding scheduling must be submitted by e-mail to tatum.reed@flcourts18.org. The subject line must contain the case number, case name, and relevant matter (e.g., 24CF12345 – State v. Doe - 2-Hour Hearing Requested)
Page 1 | A. Communications with the Judicial Office
Email the e-filed motion and the State’s response to the judicial assistant; if the State objects, the State and Defense must coordinate the hearing time provided by the assistant.
Please email a copy of the e-filed motion and the State’s response to the Judicial Assistant. If the State objects, the Judicial Assistant will provide the hearing time for the State and Defense to coordinate.
Page 2 | B. Scheduling Procedures
Parties may not argue over substantive or scheduling matters through the Court or Judicial Assistant’s inbox; a scheduling conflict may instead be placed on the Court’s calendar using five minutes of hearing time.
The parties shall not argue with one another through the Court or Judicial Assistant's inbox. In the event the parties have a conflict regarding the setting of a hearing or scheduling a matter, they may place the issue on the Court's calendar using 5 minutes of hearing time. The Court will not tolerate arguing over substantive matters and/or scheduling through email communications.
Page 5 | Other Division Procedures
Review applicable policies and procedures before contacting the judges’ chambers.
It is important to review any applicable policies and procedures before contacting the judges’ chambers.
Page 1 | Scheduling Hearings
The Teams link may be requested by emailing the Judicial Assistant.
Teams link: You may request the Teams link via email to the Judicial Assistant.
Page 2 | Microsoft Teams and in-person hearings