Judge James Dekleva
Individual Rules, Standing Orders & Policies
Limits & Logistics
Courtesy Copies
Amended Notice of Hearing, Cross Notice of Hearing
Court-wideMotion
Court-wide- Within 10 Days After Service
Notice of Hearing
Court-wideObjection to Order of Referral to General Magistrate
Court-wide- 1 copy • Email
Adjournments
Court-wideRequest must include
Communication
Chambers
Phone
Court-wideChambers
Document Format Requirements6 rules
Proposed orders must be submitted in Microsoft Word, with 1” margins all the way around, and in the .docx format
- File type
- Word
- Margins
- 1 inch
- Proposed order
Proposed orders using DJMCA codes must use paired, uppercase four-letter codes only once per line, right-justify JJJJ and AAAA, and avoid unnecessary formatting.
Formatting
- •Use DJMCA codes as pairs
- •Use all-capital letters and include all four letters for each field
- •Right-justify JJJJ and AAAA
- •Do not add unnecessary formatting, including line spacing, indentations, or columns
Court's wording
5. DJMCA FORMAT: DJMCA is how ICMS knows where to place the signature and signature dates. a. You must use the two codes as pairs (e.g., JJJJ & DDDD for Judge’s signature) b. The codes must be all capital letters. c. You must add all 4 letters for each field. d. These codes should only be used once per line. Two codes per line will not work. e. JJJJ and AAAA must be RIGHT JUSTIFIED. f. DO NOT ADD UNNECESSARY FORMATTING (i.e., line spacing, indentations, columns, etc.)
(Cover page format must be .pdf
- File type
and there must only be 1 period in the file name.)
(all lower case letters, file name, no other punctuation, and .docx).
Proposed orders must be in Word format and accompanied by a cover letter certifying the parties’ agreement or identifying any disagreement.
Court's wording
• Format: All proposed orders must be submitted in Word Format. All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
Document Filing Requirements2 rules
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Court's wording
• Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time. All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Each proposed order must be accompanied by a cover letter certifying agreement by all parties or identifying any disagreement about the proposed order.
Court's wording
• Format: All proposed orders must be submitted in Word Format. All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
Filing & Service rules
Electronic Filing Rules
All proposed orders must be submitted through the e-portal.
• Submission Method: Please submit all proposed orders through the e-portal.
Page 2 | E. Submission of Orders
Filing Timing and Cure Windows
Before requesting a hearing, the motion must be filed with the Clerk of Courts and a copy provided to the State Attorney’s Office.
Motion to be heard (filed with the Clerk of Courts prior to requesting, with a copy to the State Attorney’s Office).
Page 2 | B. Scheduling Procedures
A notice of cancellation must be filed when canceling a hearing.
• Cancelling Hearings: Contact the JA to cancel any hearings. You must also file and serve a notice of cancellation on opposing counsel.
Page 2 | B. Scheduling Procedures
A notice of hearing must be filed and served immediately after hearing time is reserved and must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
• Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time. All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Page 2 | B. Scheduling Procedures
Service and Proof of Service Rules
The moving party is responsible for serving all non-registered pro se parties.
The moving party is responsible for the service of all non-registered pro-se parties.
Page 3 | CERTIFICATE OF SERVICE (FOR CIVIL CASES)
Copies are certified as furnished through the Florida Courts E-Filing Portal.
I HEREBY CERTIFY that copies have been furnished via the Florida Courts E-Filing Portal on MMMM.
Page 3 | CERTIFICATE OF SERVICE (FOR CIVIL CASES)
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders and update it on Form 2.603 whenever the registered email changes, unless excused.
• E-Filing Portal Contact Information: All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516. It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Page 1 | A. Communications with the Judicial Office
A notice of cancellation must be served on opposing counsel when canceling a hearing.
• Cancelling Hearings: Contact the JA to cancel any hearings. You must also file and serve a notice of cancellation on opposing counsel.
Page 2 | B. Scheduling Procedures
A notice of hearing must be filed and served immediately after hearing time is reserved and must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
• Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time. All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Page 2 | B. Scheduling Procedures
Chambers Communication Rules
Communications to the judicial office must be emailed to the Judicial Assistant with the case number and case name in the subject line.
• Method of Communication: All communications to the judicial office must be submitted by e-mail to jane.damron@flcourts18.org. The subject line must contain the case number and case name.
Page 1 | A. Communications with the Judicial Office
Email communications to the judicial office must copy all parties unless an ex parte communication is authorized by law, and communications must comply with Canon 3.
• Ex parte Communications: All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law. All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
To cancel a hearing, contact the Judicial Assistant and file and serve a notice of cancellation on opposing counsel.
• Cancelling Hearings: Contact the JA to cancel any hearings. You must also file and serve a notice of cancellation on opposing counsel.
Page 2 | B. Scheduling Procedures
The Judicial Assistant cannot provide legal advice, and an email contact will be provided for emergencies only when the Judicial Assistant is out of the office.
• Response to Inquiries: The Judicial Assistant is not authorized to provide legal advice. If the Judicial Assistant is out of the office, an email will be provided for emergencies only.
Page 2 | A. Communications with the Judicial Office