New York Supreme Court, Monroe County Chambers Communication Rules

CRITICALCivil cases

Counsel must notify the Court within seven days after trial scheduling if a trial-date conflict exists, by letter on notice to all parties, and must provide at least four proposed alternative dates.

Counsel must confirm with their clients and witnesses their availability for the scheduled trial date and inform the Court within seven (7) days of the date the trial was scheduled if there is a conflict with the scheduled trial date. Such notification shall be by letter, on notice ===== PAGE 10 ===== to all parties, and shall include proposed dates where their clients and witnesses are available. At least four proposed dates shall be provided.

CRITICALCivil cases

Letter applications are required for pretrial conference requests in cases involving pro se parties or cases not filed electronically.

For cases in which there are parties appearing pro se, or cases that are not e-filed, letter applications are required.

CRITICALCivil cases

Contact

Email

When in-person attendance is required, a request to appear by phone must be made in writing, with email accepted at the listed addresses.

When the Court indicates that in-person attendance is required, any request for a party or representative to appear by phone MUST be made to the Court in writing (e- mail is acceptable to: tdonaher@nycourts.gov, awallen@nycourts.gov, and clerkins@nycourts.gov.)

CRITICALCivil cases

Contact

Email to chambers

Except for permissible ex parte matters, all parties must be included in email communications with chambers staff.

With the exception of permissible ex parte matters, all parties must be included in email communications with the law clerk or secretary.

CRITICAL

Sending faxes to the Court is prohibited.

Do not send faxes to the Court.

CRITICAL

Counsel must immediately notify the Court Clerk of any desire to remove a juror for cause.

Therefore, if you desire to remove a juror “for cause,” you MUST immediately bring that to the Court Clerk’s attention.

CRITICAL

Email communication directly with the Court is prohibited.

E-mail communication with the Court is not permitted.

CRITICAL

Contact

Email to clerk

Settlement submissions must be emailed to the law clerk and are limited to five pages, excluding submitted exhibits.

Submissions shall be no longer than five (5) pages, exclusive of any submitted exhibits, and shall be emailed to the law clerk at cseppele@nycourts.gov.

WARNINGCivil cases

Parties must promptly respond to chambers scheduling communications or the conference may proceed without the non-responding party’s input.

All parties are expected to promptly respond to communications from chambers regarding scheduling. Failure to respond will lead to the conference being scheduled without the non-responding party’s input.

WARNINGCivil cases

Parties should contact the Court when an exhibit must be submitted confidentially or in a format that cannot be uploaded to NYSCEF.

For exhibits that are to be submitted confidentially or in a format that cannot be uploaded to NYSCEF, please contact the Court.

WARNING

Contact

Email to clerk

Counsel may email the law clerk or secretary on a limited, as-needed basis.

Counsel is free to communicate by email with the law clerk and secretary on a limited and as needed basis.

WARNING

Contact

Email to chambers

Courtroom technology requests must be submitted in writing by email to jpalmesa@nycourts.gov at least ten calendar days before the Pretrial Conference, and untimely requests will not be accepted.

Ten (10) calendar days prior to the Pretrial Conference scheduled herein requests for any courtroom technology provided by the court system shall be made in writing via e-mail to jpalmesa@nycourts.gov. No untimely technology requests will be accepted.

WARNING

Contact

Email to clerk

All parties must be copied on law-clerk or secretary emails except for permissible ex parte communications.

With the exception of permissible ex parte matters, all parties must be included in email communications with the law clerk or secretary.

WARNING

Contact

Phone to chambers

Court staff should be called only for immediate matters that cannot be handled through correspondence, and most Court correspondence should be submitted by letter.

Telephone calls to the Court staff should occur only in situations requiring immediate attention that cannot otherwise be addressed by correspondence. The majority of correspondence to the Court should be conducted by letter.

WARNING

Contact

Email to chambers

A conference-adjournment request may be emailed to the Court’s secretary with notice to all parties, but the Court has discretion whether to grant it.

Requests to adjourn a conference may be made by email to the Court’s secretary and must be made on notice to all parties. Adjournment of scheduled conferences is at the discretion of the Court.

WARNING

Contact

Email to chambers

Direct email communication with the Court is prohibited, but counsel and self-represented parties may email the secretary or law clerk on a limited, as-needed basis with all parties included except in permissible ex parte matters.

Email communication with the Court is not permitted. Counsel or self-represented parties may communicate through email with the Court’s secretary or law clerk on a limited and as-needed basis. With the exception of permissible ex parte matters, all parties must be included in email communications with the secretary or law clerk.

WARNING

Contact

Email to chambers

A copy of an e-filed conference-scheduling letter should be emailed to the Court’s secretary.

In e-filed cases, the letter should be uploaded to NYSCEF and a copy sent via email to the Court’s secretary.

INFOCivil cases

Should the parties wish to conduct a settlement conference, please contact chambers to request a conference date.

Should the parties wish to conduct a settlement conference, please contact chambers to request a conference date.

INFOCivil cases

Contact

Email to chambers

A pretrial conference may be requested by contacting the court, preferably by email to chambers staff with all parties copied.

A conference may be scheduled for cases assigned to Justice Doyle by contacting the Court to request a conference, preferably by email to the law clerks and secretary, copying in all parties.

INFOCivil cases

Contact

Email to chambers

Copies of pleadings may be emailed to the two listed chambers addresses and the clerk’s email address.

Copies of pleadings may be sent to tdonaher@nycourts.gov, awallen@nycourts.gov, and clerkins@nycourts.gov.

INFOCivil cases

Contact

Email to chambers

Counsel may communicate with the judge's law clerks and secretary by email.

Counsel is free to communicate by email with the law clerks and secretary.

INFOCivil cases

A request for a pretrial conference may be made by letter.

Requests made by letter are also acceptable.

INFO

Contact

Email to clerk

Parties should request a conference preferably by email to the law clerk and secretary, copying all parties.

request a conference, preferably by email to the law clerk and secretary, copying in all parties.

INFO

Parties should contact chambers to request a settlement conference date.

Should the parties wish to conduct a settlement conference, please contact chambers to request a conference date.

INFO

If an attorney feels that they need a few more minutes, please notify the Court Clerk so that she/he can call the Judge to advise.

If an attorney feels that they need a few more minutes, please notify the Court Clerk so that she/he can call the Judge to advise.

INFO

Contact

Email to chambers

The Case Information Statement is submitted by email to the identified court email address rather than by e-filing.

DO NOT e-file the statement; please email to jpalmesa@nycourts.gov.

INFO

Contact

Phone to chambers

After the jury is sworn, the Court Clerk must call Chambers, which will then advise when trial will begin.

The Court Clerk will call Chambers after the jury is sworn, and Chambers will advise as to when the trial will commence.

INFO

Contact

Email to chambers

Simple scheduling requests and brief preference inquiries may be submitted by email.

Simple requests, such as scheduling adjustments, or brief inquiries as to the Court’s preference, may be made via email or telephone.