Clermont County Court of Common Pleas, General Division Service and Proof of Service Rules

CRITICAL

Applies to

Judgment entry

An entry affecting a matter set for hearing, arbitration, or mediation must be delivered to the Assignment Office to cancel the setting, and delivery of a copy satisfies the requirement.

7.4 Any entry affecting a pending matter that has been set for a hearing, arbitration, or mediation shall be delivered to the Assignment Office for cancellation of the hearing. Delivery of a copy of the entry satisfies this Rule.

CRITICAL

Applies to

Special process server appointment order

Service

Court service

The Clerk must serve a certified copy of the appointment order on the applicant at the application address and record the service date on the docket.

IT IS THEREFORE ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.

CRITICALCivil cases

Applies to

Petition disposition notice

The Clerk must electronically notify the DRC of the petition's disposition and, if granted, order issuance of the CQE.

The Clerk shall also notify the DRC electronically of the disposition of the petition as required under the Administrative Rules, and if granted, order the DRC to issue the CQE to Petitioner.

CRITICAL

Applies to

Order appointing special process server

Service

Court service

The Clerk must serve a certified copy of the order on the applicant at the address stated in the application and record the service date on the docket.

IT IS FUTHER ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.

CRITICAL

An applicant may not serve process until the signed appointment order has been filed with the Clerk and provided to the applicant.

No Applicant may serve process until a signed order has been filed with the Clerk and provided to the Applicant.

CRITICALCivil cases

Applies to

Notice and response forms

Service

Mail

The Court must also send appropriate notice and response forms to the county Prosecuting Attorney.

The Court shall also send appropriate notice and response forms to the Prosecuting Attorney of this county.

CRITICALCivil cases

Applies to

Written decision notice

The Clerk must serve the petitioner with written notice of the Court's decision and judgment entry.

21.8 The Clerk shall serve a written notice on the Petitioner of the Court’s Decision and Judgment Entry.

CRITICALCivil cases

Applies to

Notice and response forms

Service

Mail

The Court must send identified courts notice and response forms by U.S. mail with a certificate of mailing and stamped return envelope.

21.5 The Court shall send appropriate notice and response forms to each court so identified by US mail, with a certificate of mailing and include a stamped return envelope.

CRITICAL

The appointed process server must properly sign and file all returns of service with the Clerk of Courts as required by applicable rules, statutes, or court orders.

properly sign and file all returns of service as required by any rule, statute, or Court order with the Clerk of Courts.

CRITICALCivil cases

When exceptions are filed, the excepting party must set the matter for hearing through the Assignment Office and provide notice to all parties or their counsel.

Where exceptions have been filed, the excepting party shall set the matter for hearing through the Assignment Office, with notice to all parties or their counsel.

CRITICALCivil cases

Service

Mail to opposing party

A copy of the judgment entry must be forwarded to the defendant by certified mail with return receipt requested.

requesting that a copy of the judgment entry be forwarded to the defendant at the address shown in the complaint by certified mail, return receipt requested.

CRITICAL

The Clerk must serve a certified copy of the appointment order on the applicant at the address on the application and record the service date on the docket.

IT IS FUTHER ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.

CRITICAL

A special process server must follow applicable Ohio statutes, procedural rules, local rules, and court service instructions, and properly sign and file all required returns of service with the Clerk of Courts.

will follow all applicable Ohio statutes, Ohio Rules of Civil Procedure, Ohio Rules of Criminal Procedure and Local Court Rules; all special instructions for service as ordered by the Court in any particular case, and properly sign and file all returns of service as required by any rule, statute, or Court order with the Clerk of Courts.

CRITICAL

Service

Court service

The Clerk must serve the Petitioner with written notice of the Court’s decision and judgment entry.

21.8 The Clerk shall serve a written notice on the Petitioner of the Court’s Decision and Judgment Entry.

CRITICAL

Service

Court service

The Clerk must serve a certified copy of the appointment order on the applicant at the address in the application and enter the service date on the docket.

IT IS THEREFORE ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.

CRITICAL

The Clerk must electronically notify the DRC of the petition’s disposition.

The Clerk shall also notify the DRC electronically of the disposition of the petition as required under the Administrative Rules

CRITICAL

When exceptions are filed, the excepting party must set the matter for hearing through the Assignment Office and provide notice to all parties or their counsel.

Where exceptions have been filed, the excepting party shall set the matter for hearing through the Assignment Office, with notice to all parties or their counsel.

WARNING

Service

Mail

The Court must send identified courts appropriate notice and response forms by U.S. mail with a certificate of mailing.

The Court shall send appropriate notice and response forms to each court so identified by US mail, with a certificate of mailing and include a stamped return

WARNING

Applies to

Exhibit

19.13 Any exhibit filed in this manner shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, title of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith’s Notice of Filing Exhibit “G” to Plaintiff Smith’s Response to Defendants’ Motion to Dismiss), and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this court.

19.13 Any exhibit filed in this manner shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, title of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith’s Notice of Filing Exhibit “G” to Plaintiff Smith’s Response to Defendants’ Motion to Dismiss), and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this court.

WARNING

The applicant requests appointment as a one-time special process server solely to serve process as defined by Local Rule 12.3(i).

The Applicant is requesting to be appointed as a onetime special process server to serve process only as defined by Local Rule 12.3(i).