Judge Alicia Peyton Robinson
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Case Law, Equitable Distribution Worksheet
- Before Hearing
Courtesy copies
- No Later Than 3 Days Before Hearing or Trial
- No Later Than Three Days Before Hearing or Trial
Exhibits
Notice of Hearing, Motion, Proposed Order
- 3 copies • At Least 3 Business Days Before Hearing
Adjournments
- A continuance motion must be submitted at least three days before the scheduled court date absent exigency and must specifically state the grounds, opposition, readiness actions and dates, and proposed ready date and party agreement.
Communication
Chambers
Phone
Chambers
Phone
Clerk
Clerk
Document Format Requirements15 rules
At least three (3) business days prior to the hearing, the moving party must provide the Judicial Assistant with a .pdf copy of the Notice of Hearing, Motion and a proposed order.
- File type
- Notice of hearing
- Motion
- Proposed order
If the opposing party is unresponsive and the deadline has lapsed, the party seeking to submit the proposed order shall e-mail the Judicial Assistant the Word document with an explanation to include dates of contact.
- File type
- Word
- Proposed order
If parties are in disagreement of the proposed order, each shall e-mail to the Judicial Assistant a proposed order in Word format.
- File type
- Word
- Proposed order
Any person permitted to appear virtually must mute the person’s microphone when joining the proceeding and keep the microphone turned off until instructed otherwise by the court.
Under no circumstances will a participant be permitted to appear remotely from a moving vehicle.
Any person permitted to appear virtually must enable the person’s camera when joining the proceeding and keep the camera turned on until instructed otherwise by the court.
Any person appearing virtually must be in a private location that is quiet and free from distractions.
All proposed orders must be submitted in Word format.
- File type
- Word
Courtesy copies of case law must be submitted to the Court and all parties in the case in PDF format.
- File type
- Case law
Parties shall appear timely and conduct themselves in accordance with courtroom decorum requirements.
All participants shall ensure they have adequate internet access and audio/video capability prior to the hearing.
Any person appearing remotely must dress and behave professionally in the same manner as if physically present in the courtroom.
Equitable Distribution Worksheets (EDW) should be submitted to the Court and all parties to the case via an editable Excel worksheet.
- Equitable distribution worksheet
Formatting
- •Editable Excel worksheet
• Usage: Division forms must be used for all relevant filings. All forms should be in typewritten format.
- Division forms
Formatting
- •Typewritten format
These additional attachments (excluding the proposed FJ) are permitted to be submitted in PDF format.
- File type
Document Filing Requirements24 rules
Remote-hearing notices must list the judicial Webex credentials, and every notice of hearing must contain the specified ADA notification.
Court's wording
A notice of hearing involving any remote appearance must list the judicial Webex credentials. All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Requests to use communication technology for an appearance must be made by motion.
Every proposed order must include a cover letter that either certifies agreement or identifies any party disagreement.
Court's wording
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
If a witness is permitted to appear remotely, the party calling the witness must ensure the witness has a functioning camera and microphone and has tested the internet connection before the hearing.
Orders must be accompanied by a copy of the Motion, and proof of opposing party’s agreement in a cover letter.
A proposed final judgment must be accompanied by all other applicable supporting documents.
Court's wording
A Proposed Final Judgment must be accompanied by any/all other applicable documents that go along with the proposed Final Judgment (i.e, Marital Settlement Agreement (MSA), Motion Waiver Requesting Ex Parte FJ, Vital Statistics, FJ Checklist, Answer & Waiver and Final Disposition Form).
QDROs must be accompanied by the signature consent of each litigant.
If parties are in disagreement of the proposed order, each shall e-mail to the Judicial Assistant a proposed order in Word format.
Absent good cause, all emergency motions must be verified by the party filing the motion.
An emergency-hearing motion must detail the issues to be resolved, why emergency relief is necessary, and the time needed for each party's presentation.
Court's wording
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed specifically including: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
The body of the emergency motion must contain a detailed explanation of the circumstances constituting the emergency and the relief sought.
- Document
- Emergency motion
- Placement
- Body of the document
(B) Every order of withdrawal as counsel of record must contain an address for service of papers upon, and telephone number for, the client.
Counsel scheduling a hearing must include an Exhibit A certificate of compliance in the notice of hearing certifying that the required conference occurred.
- Document
- Notice of hearing
Must include
- •Certificate of conference
Court's wording
Counsel with full authority to resolve the matter shall confer before scheduling the hearing on the motion to attempt to resolve or otherwise narrow the issues raised in the motion, and include a certificate of compliance (attached hereto as “Exhibit A”) that the conference has occurred in the notice of hearing filed with the court.
Counsel shall include in the notice of hearing the certificate of compliance certifying that the meet and confer occurred (or did not occur and setting out the good faith attempts to schedule the conference) and identifying the date of the conference, the names of the participating attorneys, and the specific results obtained.
If counsel who notices the hearing is unable to reach opposing counsel to conduct the conference after three (3) good faith attempts, counsel who notices the hearing must identify in the certificate of compliance the dates and times of the efforts made to contact opposing counsel.
As the second option, the noticing party must provide a signed certificate of compliance documenting three good-faith attempts to contact opposing counsel about resolving the motion without a hearing.
Court's wording
I HEREBY CERTIFY that a lawyer in my firm with full authority to resolve this matter attempted in good faith to contact opposing counsel in person or by telephone on: 1. (Date) at (Time) ; 2. (Date) at (Time) ; and 3. (Date) at (Time) ; to discuss resolution of this motion without a hearing and the lawyer in my firm was unable to speak with opposing counsel.
I HEREBY CERTIFY that a lawyer in my firm with full authority to resolve this matter had a substantive conversation in person or by telephone with opposing counsel in a good faith effort to resolve this motion before the motion was noticed for hearing but the parties were unable to reach an agreement.
Each party to a paternity action shall file a certificate of completion of the course with the Court prior to the entry of the final judgment.
Every pleading must include where the opposing party/opposing counsel was sent the pleading.
When setting hearings, conferences, and depositions, an attorney may not schedule any matter without first making a good faith effort to coordinate the date and time with opposing counsel’s office and certifying on the notice of hearing that a good faith effort has been made with opposing counsel to resolve the issues of the motion.
All Notices for Hearing must contain a meet-and-confer certification in the form required by Administrative Order No. 2014-25-02 (as may be amended).
- Document
- Notice of hearing
Must include
- •Certificate of conference
If notice is not given to the opposing party, a detailed explanation must be set forth.
The parties are reminded that simply filing documents in your case does not qualify them to be used as exhibits.
A proposed order should be provided in Word format for a motion for rehearing or reconsideration when available.
- Document
- Motion
Include
- •Proposed order
Court's wording
• Motions for Re-hearing/Reconsideration: The Court has no way of knowing of the filing of a Motion for Re-hearing or Reconsideration without a courtesy copy to chambers or the JA. Provide the Court with a proposed Order in Word format if available.
Filing & Service rules
Electronic Filing Rules
A motion must be electronically filed and viewable on the Clerk’s website before a hearing request may be made or a hearing set.
Motions must be e-filed prior to making hearing requests. No hearings shall be set until the Motion is filed and viewable on the Clerk’s website.
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Proposed orders and final judgments must be submitted to the court by email at 29orange@ninthcircuit.org.
All proposed orders and Final Judgments must be submitted to the court by e-mail to 29orange@ninthcircuit.org.
Page 5 | D. Submission of Orders and Judgments
If the opposing party is unresponsive after the deadline, the submitting party must email the judicial assistant the Word document and dates of contact.
If the opposing party is unresponsive and the deadline has lapsed, the party seeking to submit the proposed order shall e-mail the Judicial Assistant the Word document with an explanation to include dates of contact.
Page 6 | D. Submission of Orders and Judgments
All attachments for a proposed final judgment must be included in a single email.
Please make sure all attachments are included in one (1) email.
Page 6 | D. Submission of Orders and Judgments
Self-represented parties may enroll to file documents electronically through My Florida Court Access.
Pro se parties may sign up to file documents electronically by going to https://www.myflcourtaccess.com/default.aspx.
Page 6 | SELF-REPRESENTED PARTIES
Filing Timing and Cure Windows
Proposed final orders and parenting plans must be submitted to the opposing party, including any pro se litigant, at least three business days before a court-set deadline.
All proposed final orders and parenting plans shall be submitted to the opposing party (to include pro se litigant) not later than three (3) business days prior to any deadline set by the Court.
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Any objection to using communication technology must be filed no later than 10 days before the hearing.
Any objection to the use of communication technology must be filed no later than 10 days prior to the hearing date.
Page 5 | C. Remote Appearance
For a virtual hearing or trial, hard-copy exhibits must be delivered to the Clerk's Office three days beforehand under the Clerk's procedures.
If the hearing/trial is virtual, hard copies must be delivered to the Clerk of Court’s Office three (3) days prior to the hearing, by following the Clerk’s procedures for submission.
Page 8 | G. Exhibits for Evidentiary Proceedings
Unless a separate order states otherwise, all hearing or trial materials and exhibits must be exchanged at least three business days beforehand.
Unless otherwise stated by separate order of this Court, all parties must exchange all materials and/or exhibits for a hearing or trial no later than three (3) business days before the hearing or trial.
Page 8 | G. Exhibits for Evidentiary Proceedings
A written objection to referral to a General Magistrate must be filed within 10 days after service of the referral order.
Any written Objection to a referral must be filed within 10 days of the service of the order of referral.
Page 10 | K. Other Division Procedures
The parenting-course completion certificate must be filed before final judgment is entered.
Each party to a paternity action shall file a certificate of completion of the course with the Court prior to the entry of the final judgment.
Page 5 | PARENTING CLASS REQUIRED
Service and Proof of Service Rules
A notice of hearing must be filed and served immediately upon confirmation of the hearing time.
Notice of Hearing: A notice of hearing must be filed and served immediately after receiving confirmation of hearing time.
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A notice of cancellation must be filed immediately and served on opposing counsel and any self-represented litigant.
You must also immediately file your Notice of Cancellation and serve a copy on opposing counsel and any self-represented litigant.
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Copies of an appeal fee-waiver motion and affidavit must be served on opposing parties.
A party claiming financial inability who desires to have clerk’s fees and costs waived in connection with an appeal from the Domestic Division to an appellate court must file a motion accompanied by affidavit and serve copies on the opposing parties.
Civil cases
Page 3 | SECTION 4. INDIGENT PARTIES
Unless the Department of Revenue initiated the case, the Clerk must docket and provide the Standing Temporary Order to the petitioner or petitioner's counsel when the Petition for Paternity is filed.
Except in cases initiated by the Department of Revenue, the Clerk of Court shall docket and provide a copy of this Standing Temporary Order to the Petitioner or to the Petitioner’s counsel at the time the Petitioner files the Petition for Paternity or
Page 2 | 1. SERVICE, APPLICATION, AND TERM OF THIS ORDER
The Petitioner must deliver a copy of the Standing Temporary Order to the process server for service on the Respondent with the paternity or related petition.
c. In addition, the Petitioner shall deliver a copy of this Standing Temporary Order to the process server to be served on the Respondent with the Petition for Paternity or other petition requesting the Court to establish parental responsibility and time-sharing.
Page 3 | SERVICE, APPLICATION, AND TERM OF THIS ORDER
Copies of every document filed in court must be sent to the opposing party.
Any documents filed in the Court must be sent to the opposing party
Page 6 | SELF-REPRESENTED PARTIES
A self-represented party must file pleadings with the clerk and send copies simultaneously to all other lawyers or self-represented parties.
A self-represented party must file his or her pleadings with the Clerk of Court and send copies simultaneously to other lawyers or self-represented parties.
Page 6 | SELF-REPRESENTED PARTIES
Filing Fees and Waivers
A financially unable party must file the clerk's affidavit to seek waiver of specified clerk's and sheriff's fees and costs, may seek judicial review if the clerk rejects it, and is eligible only while the action remains pending and undisposed of.
A party claiming financial inability who desires to have certain clerk’s and sheriff’s fees and cost waived will complete and file an affidavit on a form provided by the clerk. If the affidavit is sufficient, the clerk will issue and file written certificate and provide copies of the certificate to the insolvent party. If the clerk deems the affidavit insufficient, the party may file a motion to have the assigned judge determine whether the affidavit is sufficient for a waiver of costs and fees. Only a party to a legal action which is presently pending and undisposed of is entitled to a certificate waiving costs and fees. If a party is represented by an attorney the attorney shall make a written certificate as required by section 57.018(1), Florida Statutes.
Civil cases
Page 3 | SECTION 4. INDIGENT PARTIES
An appeal fee-waiver request must be filed with an affidavit and served on opposing parties; absent objection within five days, the movant must promptly submit a proposed order, while an objector must obtain hearing time within four to seven working days and simultaneously file and serve notice of hearing.
A party claiming financial inability who desires to have clerk’s fees and costs waived in connection with an appeal from the Domestic Division to an appellate court must file a motion accompanied by affidavit and serve copies on the opposing parties. If no written objection is filed by an opposing party within five (5) days of the filing and service of the motion and affidavit, the movant must then promptly present a proposed order to the presiding judge either at ex parte or by mail. If a written objection is to be filed, the objecting party must obtain hearing time within not less than four (4) nor more than seven (7) working days and file and serve notice of hearing simultaneously with the objection.
Civil cases
Page 3 | SECTION 4. INDIGENT PARTIES
Courtesy Copy Requirements
At least three business days before the hearing, the moving party must provide the Judicial Assistant with PDF courtesy copies of the notice of hearing, motion, and proposed order.
At least three (3) business days prior to the hearing, the moving party must provide the Judicial Assistant with a .pdf copy of the Notice of Hearing, Motion and a proposed order.
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Courtesy copies should be submitted to the court no later than three (3) days before any hearing or trial.
Courtesy copies should be submitted to the court no later than three (3) days before any hearing or trial.
Page 7 | E. Courtesy Copies of Case Law and Other Documents
Courtesy copies should be submitted to the court by e-mail to 29orange@ninthcircuit.org.
Courtesy copies should be submitted to the court by e-mail to 29orange@ninthcircuit.org.
Page 7 | E. Courtesy Copies of Case Law and Other Documents
A courtesy copy of a motion for rehearing or reconsideration must be provided to chambers or the judicial assistant.
• Motions for Re-hearing/Reconsideration: The Court has no way of knowing of the filing of a Motion for Re-hearing or Reconsideration without a courtesy copy to chambers or the JA.
Page 11 | K. Other Division Procedures
Courtesy copies should be submitted to the court no later than three days before a hearing or trial.
Submission Deadlines: Courtesy copies should be submitted to the court no later than three (3) days before any hearing or trial.
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Relied-upon case law and equitable distribution worksheets should be provided to the court no later than three days before the hearing or trial.
When Required: Case Law and Equitable Distribution Worksheets being relied on should be provided to the Court no later than three (3) days before the hearing or trial.
Page 6 | E. Courtesy Copies of Case Law and Other Documents
Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, the court, and every party.
All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.
Page 8 | G. Exhibits for Evidentiary Proceedings
Sealing & Redaction Procedures
The Orange and Osceola County Clerks must temporarily seal as confidential petitions for injunction for protection under sections 741.30, 784.046, or 784.0485 until the court has reviewed the petition.
The Orange County Clerk of Court and the Osceola County Clerk of Court are directed to temporarily seal as confidential any Petition for Injunction for Protection under sections 741.30, 784.046, or 784.0485, Florida Statutes, until such time as the court has reviewed
Civil cases
Page 2 | AMENDED ORDER GOVERNING DOMESTIC VIOLENCE INJUNCTIONS
After the order granting the petition issues and the respondent is served, or after the court denies the petition, the clerks must make the temporarily confidential petition public unless another confidentiality provision applies.
Once the order granting the Petition issues and the Respondent is served, or the court denies the Petition, the Orange County Clerk of Court and the Osceola County Clerk of Court are directed to make the Petition for Injunction for Protection which was temporarily confidential, public record unless some other confidentiality provision also applies.
Civil cases
Page 3 | Making the Petition Public Record
Pre-Motion Conference Requirements
If a problem exists before a motion is filed, attorneys must make a good-faith effort to communicate personally by telephone or in person.
Attorneys shall make a good faith effort to communicate personally with each other by telephone or in person if a problem exists before filing a motion.
Page 8 | COMMUNICATION
Before a motion is set for a hearing, the parties must discuss it in an effort to reach agreement, and the rule states that the conversation should be followed by an email memorializing it.
The Court has a meet-and-confer rule that requires parties to discuss any motion before a party sets the motion for a hearing to see if the parties can reach agreement. This meet-and-confer requirement should entail a conversation between attorney and any unrepresented parties and should be followed up with emails sent to memorialize the conversation.
Page 8 | COMMUNICATION
Adjournment & Extension Requirements
A continuance motion must be submitted at least three days before the scheduled court date absent exigency and must specifically state the grounds, opposition, readiness actions and dates, and proposed ready date and party agreement.
Motions for continuance are disfavored and will be granted only upon good cause shown. Successive continuances are highly disfavored. Lack of due diligence is not grounds for granting a continuance. Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).Motions for continuance must be submitted at least three (3) days prior to the scheduled court date for which the continuance is sought, barring exigent circumstances. Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).Motions for continuance must state with specificity: (1) the basis of the need for the continuance, including when the basis became known to the movant; (2) whether the motion is opposed; (3) the action and specific dates for the action that will enable the movant to be ready, including, but not limited to, confirming the specific date any required participants are available; and (4) the proposed date by which the case will be ready to proceed and whether that date is agreed by all parties.
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A motion for continuance and a court order are required when counsel or a pro se litigant cannot attend the scheduling conference.
If counsel or a pro se litigant is unable to attend the scheduling conference, a motion for continuance must be submitted to the Court and an Order entered by the Court.
Page 9 | H. Pretrial Procedures and Conferences
Chambers Communication Rules
All communications to the judicial office must be sent by email to the stated address, identify the case and relevant matter in the subject line, and include the opposing party and applicable counsel.
Method of Communication: All communications to the judicial office must be submitted by e-mail to 29Orange@ninthcircuit.org . The subject line must contain the case number, case name, and relevant matter (e.g., 2024 DR 001234 SC – Doe v. Doe - 2-Hour Hearing Requested.). All communications must include the opposing party as well as their counsel, if applicable.
Page 1 | A. Communications with the Judicial Office
Communications with the judicial office must comply with Canon 3 and may not be ex parte or outside the parties’ presence unless authorized by law.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Page 1 | A. Communications with the Judicial Office
All parties must be copied on emails directed to the judicial office unless an ex parte communication is authorized by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is ===== PAGE 2 ===== authorized by law.
Page 1 | A. Communications with the Judicial Office
After the deadline lapses and the opposing party is unresponsive, the submitting party must email the Judicial Assistant the Word document and an explanation stating the dates of contact.
If the opposing party is unresponsive and the deadline has lapsed, the party seeking to submit the proposed order shall e-mail the Judicial Assistant the Word document with an explanation to include dates of contact.
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When the parties disagree on a proposed order, each must email a Word-format proposed order to the Judicial Assistant.
If parties are in disagreement of the proposed order, each shall e-mail to the Judicial Assistant a proposed order in Word format.
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Proposed orders and final judgments must be submitted to the court by email at the stated Judicial Assistant address.
Submission Method: All proposed orders and Final Judgments must be submitted to the court by e-mail to 29orange@ninthcircuit.org.
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Counsel must immediately notify the judge’s judicial assistant by telephone and/or e-mail when a case scheduled for trial or hearing settles, so it can be removed from the docket.
Counsel will immediately notify the judge’s judicial assistant by telephone and/or e-mail of the settlement of any case scheduled for trial or hearing so it can be removed from the docket.
Civil cases
Page 5 | SECTION 8. SETTLEMENTS.
No party may communicate privately or ex parte with the judge by any method.
No party may communicate privately with the Judge either by letter, telephone, email, in person, or otherwise.
Page 6 | SELF-REPRESENTED PARTIES
Copies of any email sent to the court must include the opposing party.
Any emails sent to the Court must include the opposing party
Page 6 | SELF-REPRESENTED PARTIES
Telephone communication with the judicial office should be used only when no email response has been received within 48 hours of the initial email.
Telephone communication should be limited to those instances where no email response has been received within 48 hours of the initial e-mail.
Page 2 | A. Communications with the Judicial Office
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused and must update the registered email information using Form 2.603 when it changes.
E-Filing Portal Contact Information: All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516. It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Page 2 | A. Communications with the Judicial Office
The court will not consider unsolicited communications from non-parties, and parties must follow the stated procedures when contacting the judicial office.
Unsolicited communications from non- parties will not be considered by the court. Parties may only contact the judicial office in accordance with these practices and procedures.
Page 2 | A. Communications with the Judicial Office
Copies of legal papers or written materials should not be sent directly to the judge unless the judge requests them or law or administrative procedures require them.
Copies of legal papers or other written materials should not be sent to the Judge unless specifically requested by the Judge or unless required by law or administrative procedures.
Page 6 | SELF-REPRESENTED PARTIES
Hearing requests may be sent by email to the Judicial Assistant after compliance with the stated administrative order and review of court procedures.
Once you have complied with Admin. Order 2014-25-02 and thoroughly reviewed the Court’s procedures, you may send your hearing request to the Judicial Assistant via email at 29orange@ninthcircuit.org in the format below:
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Cisco Webex is the platform used for remote appearances.
The court uses Cisco Webex for remote appearances.
Page 5 | C. Remote Appearance
The judicial assistant provides the Webex link for remote appearances.
Contact the judicial assistant to obtain the Webex Link.
Page 5 | C. Remote Appearance
Chambers can be contacted by phone at 407.836.0553.
Phone: 407.836.0553
Page 1 | Circuit