Judge William L. Roby
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
- Contemporaneously
Notice for Trial
Notice of Cancellation
- Email • After Filing
Notice of Hearing
- Email • After Filing
Adjournments
- A motion to continue must comply with Florida Rule of Civil Procedure 1.460, including the requirement that the requesting party sign it.
- Filing a motion to continue alone does not continue the case.
- The case is not necessarily continued even if both parties agree to a continuance.
- +12 more
Request must include
- A hearing longer than 30 minutes may be canceled only under one of the stated conditions, including advance notice at least five business days before the hearing if the motion will be reset.
- A special set hearing may not be cancelled within five days of its scheduled date without court permission or an order, unless the matter is completely resolved and no further hearing time is needed.
Communication
Chambers
Chambers
Phone
Clerk
Chambers
Phone
Chambers
Document Format Requirements49 rules
For files or records not produced in their native format, each page of a document shall be electronically saved as an image file.
a multipage text (.TXT) file containing searchable text from the native file, and the metadata as discussed later in this document.
Covered physical documents must be converted to single-page TIFF files and produced under the stated protocols or the parties’ agreement.
Court's wording
Documents or records which either were originally generated or instantiated as ESI but now only exist in physical hard-copy format, or documents or records that were originally generated in hard-copy format shall be converted to a single page .TIFF file and produced following the same protocols set forth herein or otherwise agreed to by the parties.
If a document consists of more than one page, the unitization of the document and any attachments and/or affixed notes shall be maintained as it existed in the original when creating the image files.
Native-format ESI must be placed in a Bates-numbered Logical Evidence Container or on a Bates-numbered storage device.
Court's wording
Any ESI produced in native data format shall be placed in a Logical Evidence Container that is Bates numbered, or the storage device (i.e., CD, USB, hard drive) containing such files shall be so Bates numbered.
No other legend or stamp may be placed on a document image, except for documents qualifying for confidential treatment or redacted under applicable law or court order.
Court's wording
There shall be no other legend or stamp placed on the document image unless a document qualifies for confidential treatment pursuant to the terms of a Protective Order entered by this Court in this litigation or has been redacted in accordance with applicable law or Court order.
Each page of a document not produced in native format must have a legible, unique Bates number burned onto its TIF image without obscuring source information.
Court's wording
For files not produced in their native format, each page of a produced document shall have a legible, unique page identifier ("Bates Number") electronically "burned" onto the TIF image in such a manner that information from the source document is not obliterated, concealed, or interfered with.
Documents shall be produced on CD-ROM, DVD, external hard drive (with standard PC compatible interface), or such other readily accessible computer or
The text files will be named with the unique Bates number of the first page of the corresponding document followed by the extension ".txt."
Each Production Media item must identify the production reference, material type, production date, and Bates number range.
Court's wording
Each item of Production Media shall include: (1) text referencing that it was produced m _________________ (*:**cv***), (2) the type of materials on the media (e.g., "Documents," "OCR Text," "Objective Coding," etc.) (3) the production date, and (4) the Bates number range of the materials contained on such Production Media item.
Requested native-format ESI includes file, application, and system metadata; non-native productions must include the listed metadata fields to the extent available.
Court's wording
The parties agree that the production of Metadata produced will be provided in connection with native data format ESI requested, and includes without limitation, file, application and system metadata. Where non-native format data is produced, the following list identifies the Metadata fields that will be produced (to the extent available): - Document number or Production number (including the document start and document end numbers). This should use the standard Bates number in accordance with those used in previous productions; - BeginAttach; - EndAttach; - Title/Subject; ===== PAGE 10 ===== - Sent/Date and Time (for emails only); - Last Modified Date and Time Created Date and Time (for E-docs); - Received Date and Time (for emails only); - Author; - Recipients; - cc.; - bcc.; - Source (custodian); - Hash Value; - File Path; - Media (type of media that the document was stored on when it was collected); - Page Count; - Original File Name; - Doc extension; - Full text; - Accessed Date & Time; and - Last Print Date.
For non-native productions, extracted text must reflect the full electronically extracted text and be provided in ASCII format, labeled, and produced on Production Media under the Production Media provisions.
Court's wording
For files not produced in their native format, text files for produced documents shall be produced reflecting the full text that has been electronically extracted from the original, native electronic files ("Extracted Text"). The Extracted Text shall be provided in ASCII text format and shall be labeled and produced on Production Media in accordance with the provisions of paragraph II.H above, "Production Media."
The documents contained on the media shall be organized and identified by custodian, where applicable.
Email attachments and embedded files must be mapped to their parent by the Document or Production number. If attachments and embedded files are combined with their parent documents, then "BeginAttach" and "EndAttach" fields listing the umque beginning and end number for each attachment or embedded document must be included.
Proposed orders must be submitted via email in Microsoft Word format to MCJudge3@circuit19.org along with a Cover Letter addressed to Judge Roby and signed by an attorney.
- File type
- Word
Proposed orders for all UMC hearings must be electronically sent to the Court’s Judicial Assistant prior to the UMC hearing (in Word format).
- File type
- Word
- Proposed order
Lengthy submissions (more than 10 pages) must be mailed or delivered to Judge Roby’s office on a flash drive. Please do not mail binders or hard copies of hearing materials.
- More than 10 pages
Proposed orders must be submitted via email in Microsoft Word format to MCJudge3@circuit19.org along with a Cover Letter addressed to Judge Roby and signed by an attorney.
- File type
- Word
- Proposed order
Proposed orders must be submitted in Microsoft Word format.
The Court prefers proposed orders in Microsoft Word format with redline or blackline annotations identifying disagreements and alternative provisions.
Court's wording
The Court prefers, if possible, a single proposed order in Microsoft Word format with "redline" or "blackline" annotations indicating to the Court the areas of disagreement within the proposed order between the parties and any alternative provisions proposed by the objecting party.
ESI must be produced in its native format; requested structured data must be extracted using appropriate queries and returned in a responsive, readable form.
Court's wording
A. Native File Format. The parties agree that production will be made in native format, as the ESI exists on the producing party's computer system. Where structured data (e.g., data from a database) is requested, appropriate queries will be used to extract relevant data from any such database, which data shall match specified criteria, and returning specified fields, in a form and format that is verifiably responsive and readable by the use of commonly available tools.
Unless the requesting party agrees otherwise in writing, ESI must be produced in native format with associated metadata; when native production is not possible or advisable, it must be converted to single-page TIFF images reflecting the source document's printed appearance.
Court's wording
B. Document Image Format. Unless otherwise agreed to in writing by a requesting party, ESI shall be produced in native data format, together with all associated metadata. In such cases where production in native format is not possible or advisable (e.g., redacted documents), native format files shall be converted to static images and each page thereof saved electronically as a single page "TIFF" image that reflects how the source document would have appeared if printed out to a printer attached to a computer viewing the file.
The parties shall meet and confer to the extent reasonably necessary to facilitate the import and use of the produced materials with commercially available document management or litigation support software.
If voluminous TIFF production is anticipated, the parties shall meet and confer to determine how such production is to be made reasonably usable by the requesting party.
ESI with differing file names but identical hash values shall not be considered duplicates.
Exact duplicate shall mean bit-for-bit identicality with both document content together with all associated metadata.
Load files of the static images should be created and produced together with their associated static images to facilitate the use of the produced images by a document management or litigation support database system.
Where any such documents have attachments, hash values must be identical for both the document-plus-attachment (including ===== PAGE 8 ===== associated metadata) as well as for any attachment (including associated metadata) standing alone.
To the extent that exact duplicate documents (based on MD5 or SHA-I hash values) reside within a party's ESI dataset, each party is only required to produce a single copy of a responsive document or record.
If requested, the parties will produce a spreadsheet identifying additional custodians who had a copy of the produced document.
A designation may be burned onto images of confidential or properly redacted materials if it does not obscure source information.
Court's wording
In the case of confidential materials as defined in a Protective Order, or materials redacted in accordance with applicable law or Court order, a designation may be "burned" onto the document's image at a location that does not obliterate or obscure any information from the source document.
For purposes of further use in depositions, discussions or any court proceedings, the hash value of any document or ESI will constitute its unique controlling identifier.
For files not produced in their native format, if an original document contains color, the producing party shall produce color image(s) for each such document if reasonably feasible.
A. For files not produced in their native format, documents that present imaging or format production problems shall be promptly identified and disclosed to the requesting party; the parties shall then meet and confer to attempt to resolve the problems.
For discoverable database information, the parties must agree on relevant queries and generate a reasonably usable, exportable electronic report for review.
Court's wording
L. Structured data. To the extent a response to discovery requires production of discoverable electronic information contained in a database, in lieu of producing the database, the parties agree to meet and confer to, with an understanding of which fields are relevant, agree upon a set of queries to be made for discoverable information and generate a report in a reasonably usable and exportable electronic file (e.g., Excel or CSV format) for review by the requesting party or counsel.
Document Filing Requirements98 rules
Counsel for the Parties shall jointly prepare and file a short Notice of Compliance confirming they have met the requirements of paragraphs 1 and 2 of this order.
Stipulation or Agreed Order, the parties shall present their respective proposed orders to the Court for consideration (per Judge Roby's guidelines) within 15 days of the meet and confer.
The producing party must prepare a summary privilege log with the specified available metadata for each document or record, excluding full text.
Court's wording
doctrine and/or any other applicable privilege, the producing party will prepare a summary privilege log containing the file, system and application metadata information set forth herein, for each document, record, etc. (except for full text), to the extent such information exists.
A receiving party may request further explanation in writing, stating the need and identifying each document by Bates number; within 14 days, the producing party must provide a full log for those documents or challenge the request.
Court's wording
Within a reasonable time following the receipt of such a summary privilege log, a receiving party may identify particular documents that it believes require further explanation. The receiving party seeking further information shall explain in writing the need for such information and state precisely each document (by Bates number) for which it seeks this information. Within fourteen (14) days of such a request, the producing party must either (i) produce a full privilege log for the requested documents or (ii) challenge the request.
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO MCJUDGE3@CIRCUIT19.ORG BY 12:00 P.M. THE BUSINESS DAY BEFORE YOUR POSTED E- DOCKET CALL DATE
Notices of hearing must certify the movant’s good-faith personal conferral or attempted conferral with the person or party who failed to make discovery.
- Document
- Notice of hearing
Must include
- •Certificate of conference
Court's wording
Also, all notices of hearing must contain a certification that the movant, in good faith, has personally conferred or attempted to personally confer with the person or party failing to make discovery in an effort to secure the information without Court action. See, Fla.R.Civ.P., Rule 1.380(a)(2).
PROPOSED ORDERS FOR ALL UMC HEARINGS MUST BE ELECTRONICALLY SENT TO THE COURT’S JA PRIOR TO THE UMC HEARING (IN WORD FORMAT).
Motions to Dismiss must strictly comply with the requirements of the Rule in that the grounds and the applicable substantial matters of law shall be stated specifically and with
Every notice of hearing must include a certification signed by the scheduling attorney substantially in the specified form.
- Document
- Notice of hearing
- Placement
- Certificate section
Court's wording
All notices of hearing shall at minimum contain a certification signed by the scheduling attorney in substantially the following form: I HEREBY CERTIFY that I have personally contacted opposing counsel (list method of communication and date) in an effort to resolve the issue(s), however, the matter cannot be resolved and a hearing is necessary.
The motion must also set forth the specific efforts made to personally and directly communicate with opposing counsel and the dates involved.
Written client consent must be filed, or a hearing must be held after proper notice to the client.
The copy of the motion shall be accompanied by a proposed order and transmittal confirmation to all counsel.
- Document
- Motion
Must include
- •Proposed order
A motion to compel based on a complete failure to respond must include a certification of the movant’s personal, direct, and good-faith effort to confer or attempt to confer.
Court's wording
The motion must include a certification that the movant (attorney versus staff if the movant is represented) has personally and directly conferred or attempted to confer with the attorney or person failing to make discovery in good faith so as to obtain the information without court action.
The Court will not execute proposed orders, agreed orders, or stipulations without transmittal confirmation to all counsel of record and pro se parties.
If any party does not have an e-mail service address, that party’s physical service address shall be contained in the proposed order and it must be noted that the moving party shall serve each party who does not have an email address and file a certificate of such service.
- Document
- Proposed order
Must include
- •Certificate of service
Every proposed order must include the specified service language under its service list, listing parties with email addresses and parties with physical addresses who are excused from providing a designated email address.
- Document
- Proposed order
Must include
- •Certificate of service
Court's wording
All proposed orders shall have the following language under the service list: A COPY OF THIS ORDER IS BEING SERVED ON THE FOLLOWING VIA THE E-FILING PORTAL: (Include the parties with email addresses below this paragraph) PLAINTIFF’S/DEFENDANT’S COUNSEL SHALL SERVE A COPY OF THIS ORDER ON THE FOLLOWING PARTIES IMMEDIATELY AND FILE A CERTIFICATE OF SERVICE IN THIS COURT FILE: (Include the parties with physical addresses below this paragraph if they are excused from providing a designated email address for service)
Proposed order’s title must describe the subject and ruling of the Court, i.e. “Order Granting Plaintiff’s Motion for Partial Summary Judgment on Liability”, and shall contain the name and e-mail service address for all parties.
The body of the motion must contain a detailed explanation of the circumstances constituting the emergency as well as the substance of the motion.
All counsel and parties MUST complete the Court’s newly adopted Case Management Plan immediately even if a prior case management plan has been filed and approved.
The form shall be signed by all counsel of record for that particular case.
Counsel for each case are required to submit the E-Docket Call Form for the trial period during which your case is set.
All counsel shall discuss and agree regarding trial dates to be selected and one form is to be submitted for each case.
A filing or submission containing AI-generated content must disclose AI use on its face and certify that the filer personally reviewed and verified its accuracy.
- Document
- Filing or submission containing AI generated content
Must include
- •AI disclosure
Court's wording
If any attorney or pro se party submits to the court any filing or submission containing AI-generated content, that attorney or pro se party must disclose the use of artificial intelligence on the face of the document and also must include a certification that the attorney or pro se party has personally reviewed and verified the content’s accuracy.
Deadlines for all objections to pleadings and pretrial motions to be resolved;
Deadlines for service of complaints, service under extensions, and adding new parties;
Deadlines to complete fact and expert discovery;
A filing or submission containing AI-generated content must disclose AI use on its face and certify personal review and verification of accuracy.
- Document
- Filing
Must include
- •AI disclosure
Court's wording
If any attorney or pro se party submits to the court any filing or submission containing AI-generated content, that attorney or pro se party must disclose the use of artificial intelligence on the face of the document and also must include a certification that the attorney or pro se party has personally reviewed and verified the content’s accuracy.
Notices of hearing must include a certification of a good-faith personal conference or attempted conference concerning the discovery dispute.
- Document
- Notice of hearing
Must include
- •Certificate of conference
Court's wording
Also, all notices of hearing must contain a certification that the movant, in good faith, has personally conferred or attempted to personally confer with the person or party failing to make discovery in an effort to secure the information without Court action. See, Fla. R. Civ. P., Rule 1.380(a)(2).
All counsel and parties must complete the Court’s newly adopted Case Management Plan immediately even if a prior case management plan has been filed and approved.
The motion must also set forth the specific efforts made to personally and directly communicate with opposing counsel and the dates involved.
An emergency motion requesting a short-notice hearing must explain the emergency circumstances in detail and state the substance of the motion.
Court's wording
If an emergency situation arises, counsel may request that a hearing be set on short notice. The body of the motion must contain a detailed explanation of the circumstances constituting the emergency as well as the substance of the motion.
Motions for More Definite Statement must strictly comply with the requirements of the Rule in that the motion must point out the defects complained of and the details desired.
Proposed orders for all UMC hearings must be electronically sent to the Court’s Judicial Assistant prior to the UMC hearing (in Word format).
The Court will not execute proposed orders, agreed orders, or stipulations without transmittal confirmation to all counsel of record and pro se parties.
Failure to comply with this requirement will result in cancellation of the hearing by the Court.
Filing & Service rules
Electronic Filing Rules
The E-Docket Call Form and required accompanying documents must be submitted by email to MCJUDGE3@CIRCUIT19.ORG.
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO MCJUDGE3@CIRCUIT19.ORG BY 12:00 P.M. THE BUSINESS DAY BEFORE YOUR POSTED E- DOCKET CALL DATE
Civil cases
Page 1 | 2026 E-DOCKET CALL DATES
Motions must be e-filed before a hearing is set, and filing a motion alone does not set it for hearing; the motion must separately be set for hearing.
All motions must be e-filed PRIOR to setting a hearing, however, the mere filing of a motion is insufficient to set a motion for hearing. The motion must be set for hearing to bring the matter to the Court’s attention.
Page 2 | B. Scheduling Procedures
To cancel a hearing, parties must use the online scheduling calendar, e-file a cancellation notice in advance, and email a courtesy copy to the Judicial Assistant after e-filing.
HEARING CANCELLATION: Cancellation of any hearing must be done: (1) through the online Court scheduling calendar: and (2) by e-filing a Notice of Cancellation of Hearing in advance of the hearing date; and (3) sending a courtesy copy of your Notice of Cancellation of Hearing to the Judicial Assistant via email, once you have e-filed same.
Page 3 | B. Scheduling Procedures
Do not electronically file an ACMPO unless it has been signed by the Court.
Please do not E-File ACMPO without a signature from the Court.
Page 7 | H. Case Management and Trial Orders
The Court will sign and electronically file the ACMPO after it is submitted with all attorneys’ signatures.
After all attorneys sign the ACMPO, it must be emailed to the Court, which will sign and E-File the Order.
Page 7 | H. Case Management and Trial Orders
Submit the E-Docket Call Form to MCJudge3@circuit19.org.
To be submitted with required Joint Pre-Trial Statement and Jury Instructions by 12:00 P.M. the first business day before your designated docket call month to MCJudge3@circuit19.org
Civil cases
Page 1 | E-DOCKET CALL FORM
E-file a motion before setting its hearing; filing alone does not set the motion for hearing.
All motions must be e-filed prior to setting a hearing, however, the mere filing of a motion is insufficient to set a motion for hearing.
Page 1 | Uniform Motion Calendar and Special Set Hearings
Cancel a hearing through the online calendar, e-file a notice before the hearing date, and email a courtesy copy to the Judicial Assistant after e-filing.
Cancellation of any hearing must be done: (1) through the online Court scheduling calendar; (2) by e-filing a Notice of Cancellation of Hearing in advance of the hearing date; and (3) sending a courtesy copy of your Notice of Cancellation of Hearing to the Judicial Assistant via email, once you have e-filed same.
Page 1 | Hearing cancellation
Jury instructions must be e-filed by the event deadline and emailed with the docket form and stipulation by noon on the preceding first business day, and proposed instructions must include specified identifying information and use the parties’ names.
Jury instructions must be e-filed no later than the date set forth in the event section above. A copy shall also be e-mailed to the Judicial Assistant along with the E-Docket Call Form, and the Joint Pre-Trial Stipulation no later than the first business day before your E-Docket call month by 12:00 p.m.; the proposed agreed jury instructions should contain a jury instruction title for each proposed instruction, any citations, and information as to who requested the instruction. The jury instructions should be personalized to use the parties’ names instead of “Plaintiff” or “Defendant.”
Civil cases
Page 1 | Jury Instructions
A motion must be e-filed and docketed with the clerk before a hearing may be scheduled.
You may not schedule a hearing unless the motion has first been e-filed and docketed with the clerk of court.
Page 2 | FORECLOSURE SUMMARY JUDGMENTS (MARTIN COUNTY)
Original motions and attachments must be filed at the clerk’s office before the motion is set for hearing or mailed to the judge’s office.
Original motions and attachments shall be filed at the clerk’s office before setting motions for hearings or mailing those to the Judge’s office.
Page 7 | SPECIAL SETS — HEARINGS REQUIRING MORE THAN 5 MINUTES (MARTIN COUNTY)
Correspondence, motions, and hearing materials should be emailed to the office in PDF format.
PAPERLESS OFFICE: This office is paperless. Therefore, all correspondence, motions, hearing materials, etc. should be sent by EMAIL in PDF format to Foreclosure@circuit19.org.
Page 12 | MISCELLANEOUS (MARTIN COUNTY)
Orders must be electronically filed through the Clerk of Court’s E-Filing Portal.
ORDER E-FILING &E-SERVICE: Orders are e-filed and e-served via the Clerk of Court’s E-Filing Portal.
Page 13 | ORDER E-FILING &E-SERVICE
A party may email the motion to dismiss, proposed completed order, and transmittal letter to the Court and all counsel and pro se parties of record.
Any party may furnish to the Court via email: the motion to dismiss; a proposed completed order; and transmittal letter to all counsel of record and pro se parties.
Page 5 | D. Motions
A person unable to transmit documents by email may deliver or mail hard copies, although this is discouraged.
Although discouraged, if you lack the ability to transmit documents by email, you may deliver or mail hard copy documents.
Page 12 | MISCELLANEOUS (MARTIN COUNTY)
Lengthy submissions may be mailed or delivered to Judge Roby’s office on a flash drive.
Lengthy submissions may be mailed or delivered to Judge Roby’s office on a flash drive.
Page 12 | MISCELLANEOUS (MARTIN COUNTY)
Filing Timing and Cure Windows
The E-Docket form for the December 1, 2026 general jury trial cases is due by 12:00 p.m. on November 27, 2026.
(E-Docket form due no later than Friday, November 27, 2026 by 12:00 p.m.)
Civil cases · Court notice
Page 1 | DECEMBER 1, 2026 E-DOCKET GENERAL JURY TRIAL CASES
The E-Docket form is due by 12:00 p.m. on Friday, June 26, 2026.
(E-Docket form due no later than Friday, June 26, 2026 by 12:00 p.m.)
Civil cases · Court notice
Page 1 | JULY 1, 2026 E-DOCKET GENERAL JURY TRIAL CASES
The E-Docket Call Form and accompanying required documents must be submitted by 12:00 p.m. on the business day before the posted E-Docket Call Date.
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO MCJUDGE3@CIRCUIT19.ORG BY 12:00 P.M. THE BUSINESS DAY BEFORE YOUR POSTED E- DOCKET CALL DATE
Civil cases
Page 1 | 2026 E-DOCKET CALL DATES
Hearing materials must be provided to the Court at least 5 business days before the hearing.
Hearing materials must be provided to the Court at least five (5) business days before the hearing.
Page 2 | A. Communications with the Judicial Office
Special-set hearing materials, including memoranda of law, responses, and case law, must be provided to the Court at least 10 business days before the hearing.
Special set hearing materials, including memos of law, responses and case law, must be provided to the Court at least ten (10) business days before the hearing
Page 2 | A. Communications with the Judicial Office
A proposed order must be sent before the day of the UMC hearing or the hearing will be canceled and must be rescheduled.
If a proposed order is not sent prior to the day of the UMC hearing, the hearing will be cancelled by the court and must be rescheduled by counsel or pro se party.
Page 3 | B. Scheduling Procedures
When counsel is asked to prepare an order, counsel must draft and circulate it within two business days of the hearing and email it to the Judicial Assistant with transmittal confirmation to counsel and pro se parties within seven business days, advising the Court in writing of any objection to its form.
If counsel is asked to prepare an order, the order shall be drafted and circulated within 2 business days of the hearing, and submitted to the Court via e-mail to the Judicial Assistant, with a transmittal letter confirmation to all counsel and pro se parties within 7 business days of the hearing, advising the Court in writing of any objection to the form of the proposed order.
Page 6 | E. Submission of Orders and Judgements
For actions commenced before January 1, 2025 without a case management order by that date, an order must be issued by April 4, 2025.
For actions commenced before 1/1/2025, and which the court has not issued a case management order by that date, a case management order must be issued by 4/4/2025.
Page 7 | G. Pretrial Procedures
The plaintiff or plaintiff’s counsel must submit the complete case management plan and order for final approval within 100 days after commencement of the action.
The complete case management plan and order must be submitted to Judge Roby by Plaintiff/Plaintiff’s counsel for final approval no later than one hundred (100) days after commencement of the action as provided in Rule 1.050.
Page 7 | G. Pretrial Procedures
All cases must submit a Proposed Agreed Case Management Plan and Order within 100 days after commencement of the case.
All cases must submit a Proposed Agreed Case Management Plan and Order, available in SmartFill format on this Court’s webpage, within 100 days after commencement of the case.
Page 7 | H. Case Management and Trial Orders
For a case subject to a statutory stay or moratorium preventing prosecution, the plaintiff or plaintiff’s counsel must submit the completed plan and order within 45 days after it ends.
For cases subject to a statutory stay or moratorium that prevents prosecution of the case, the completed case management plan and order must be submitted to Judge Roby by Plaintiff/Plaintiff’s counsel within forty-five (45) days after the stay or moratorium ends.
Page 7 | G. Pretrial Procedures
E-Docket Call Forms are due by noon on the business day before the posted Docket Call date.
All forms are to be e-mailed to MCJudge3@circuit19.org by 12:00 p.m. the business day before the posted Docket Call date.
Page 8 | E-Docket Procedure
If the court determines that a case subject to dismissal for lack of prosecution or failure to appear at a case management conference should remain pending, a case management order must issue within 30 days.
If the case is subject to dismissal for 1) lack of prosecution pursuant to Florida Rule of Civil Procedure 1.420(e) or 2) failure to appear at a case management conference pursuant to Florida Rule of Civil Procedure 1.200(a)&(c), then a case management order must be issued within 30 days after the Court determining that the case should remain pending.
Civil cases
Page 3 | B. Issuance of Case Management Order
When a statutory stay or moratorium prevents prosecution, a case management order must issue by the applicable deadline based on the filing date and the later of the stay ending or service on the last named defendant.
If the case is subject to a statutory stay or a moratorium that prevents prosecution of the case, then a case management order shall be issued: a. Cases filed on or after April 30, 2021: Within 45 days after the stay or the moratorium ends or within 30 days after service of the complaint on the last of all named defendants (whichever date is later); or b. Cases filed before April 30, 2021: By December 3, 2021, within 45 days after the stay or the moratorium ends or within 30 days after service of the complaint on the last of all named defendants (whichever date is later).
Civil cases
Page 3 | B. Issuance of Case Management Order
The plaintiff must submit the case management plan and order to the judge for final approval no later than 30 days after the last defendant is served with the complaint.
The case management plan and order must be submitted to the judge by the plaintiff for final approval no later than thirty days after the last defendant is served with the complaint.
Civil cases
Page 3 | B. Issuance of Case Management Order
If no statutory stay or moratorium applies, a case management order is due within 30 days after service on the last named defendant for cases filed on or after April 30, 2021, and by December 3, 2021 for earlier-filed cases.
If the case is not subject to a statutory stay or a moratorium, then a case management order shall be issued: a. Cases filed on or after April 30, 2021: Within 30 days after service of complaint on the last of all named defendants; or b. Cases filed before April 30, 2021: By December 3, 2021.
Civil cases
Page 4 | B. Issuance of Case Management Order
Fact and expert discovery must be completed within 450 days after the complaint is filed.
Deadlines to complete fact and expert discovery: Within 450 days after the complaint is filed;
Civil cases
Page 5
All objections to pleadings and pretrial motions must be resolved within 45 days after filing and before the pretrial conference.
Deadlines for all objections to pleadings and pretrial motions to be resolved: Within 45 days after filing and prior to the pretrial conference;
Civil cases
Page 5
Mediation must occur within 450 days after the complaint is filed.
Deadline for mediation to have occurred: Within 450 days after the complaint is filed; and
Civil cases
Page 5
The parties must submit the case management plan to the court for approval within 30 days after service on the last-named defendant.
TO BE SUBMITTED TO THE COURT FOR APPROVAL WITHIN 30 DAYS AFTER DATE OF SERVICE ON THE LAST NAMED DEFENDANT
Civil cases
Page 6 | Attachment A — Civil Case Management Plan and Order
To be submitted with required Joint Pre-Trial Statement and Jury Instructions by 12:00 P.M. the first business day before your designated docket call month to MCJudge3@circuit19.org
To be submitted with required Joint Pre-Trial Statement and Jury Instructions by 12:00 P.M. the first business day before your designated docket call month to MCJudge3@circuit19.org
Civil cases
Page 1 | E-DOCKET CALL FORM
When counsel is asked to prepare an order, draft and circulate it within 2 business days after the hearing and submit it with transmittal confirmation within 7 business days after the hearing.
If counsel is asked to prepare an order, the order shall be drafted and circulated within 2 business days of the hearing, and submitted to the Court via e-mail to the Judicial Assistant, with a transmittal letter confirmation to all counsel and pro se parties within 7 business days of the hearing, advising the Court in writing of any objection to the form of the proposed order.
Page 1 | Proposed orders
Provide special-set hearing materials to the Court at least 10 business days before the hearing.
Special set hearing materials, including memos of law, responses and case law, must be provided to the Court at least ten (10) business days before the hearing .
Page 1 | Paperless office and submission of hearing materials
Provide hearing materials to the Court at least 5 business days before the hearing.
Hearing materials must be provided to the Court at least five (5) business days before the hearing.
Page 1 | Paperless office and submission of hearing materials
Email all E-Docket Call Forms by 12:00 p.m. on the business day before the posted Docket Call date.
All forms are to be e-mailed to MCJudge3@circuit19.org by 12:00 p.m. the business day before the posted Docket Call date.
Page 1 | E-Docket Procedure
The E-Docket form is due by 12:00 p.m. on Friday, August 21, 2026.
(E-Docket form due no later than Friday, August 21, 2026 by 12:00 p.m.)
Civil cases · Court notice
Page 1 | September, 2026 E-DOCKET GENERAL JURY TRIAL CASES
The Joint Pre-Trial Stipulation must be e-filed at least 30 days before E-Docket Call, with a copy due with the E-Docket Call Form.
The Joint Pre-Trial Stipulation and Agreed & Disputed Jury Instructions ... Copy due with E-Docket Call Form and E-filed at least 30 days prior to e-docket call
Civil cases
Page 1 | Circuit Civil Jury/Non-Jury Division Ordered Case Management Plan and Order Setting Trial
Agreed and disputed jury instructions must be e-filed at least 40 days before E-Docket Call, with a copy due with the E-Docket Call Form.
Agreed & Disputed Jury Instructions (See Section VII. below for requirements and verdict from) Copy due with E-Docket Call Form and e-filed at least 40 days prior to e-docket call
Civil cases
Page 1 | Circuit Civil Jury/Non-Jury Division Ordered Case Management Plan and Order Setting Trial
For cases filed before April 30, 2021, Plaintiff or Plaintiff’s counsel must submit the completed case management plan and order for final approval by December 3, 2021.
For cases filed before April 30, 2021, the completed case management plan and order must be submitted to Judge Roby by Plaintiff/Plaintiff’s counsel for final approval no later than December 3, 2021.
Page 2 | COMPLIANCE WITH AO 2021-05 MANDATORY/ CIVIL CASE MANAGEMENT AND RESOLUTION
The proposed Final Judgment must be provided at least 10 business days before the hearing.
YOU MUST EMAIL the proposed Final Judgment in Word format to Foreclosure@circuit19.org at least 10 business days prior to the hearing.
Page 2 | FORECLOSURE SUMMARY JUDGMENTS (MARTIN COUNTY)
For cases subject to a statutory stay or moratorium that prevents prosecution, Plaintiff or Plaintiff’s counsel must submit the completed case management plan and order within 45 days after it ends or within 30 days after the complaint is served or the last defendant is served, whichever date is later.
For cases subject to a statutory stay or moratorium that prevents prosecution of the case, the completed case management plan and order must be submitted to Judge Roby by Plaintiff/Plaintiff’s counsel within forty- five (45) days after the stay or moratorium ends or within thirty (30) days after service of the complaint or the last of all defendants (whichever date is later).
Page 2 | COMPLIANCE WITH AO 2021-05 MANDATORY/ CIVIL CASE MANAGEMENT AND RESOLUTION
To cancel a hearing, cancel it on the scheduler and file a notice of cancellation.
If you cancel a hearing, please cancel the hearing on the scheduler in addition to filing a notice of cancellation of hearing.
Page 2 | FORECLOSURE SUMMARY JUDGMENTS (MARTIN COUNTY)
Service and Proof of Service Rules
Plaintiff must serve the standing order on defense counsel within 20 days after defense counsel first appears.
Plaintiff shall serve this order upon counsel for Defendant within 20 days of the first appearance of counsel for Defendant
Civil cases
Page 1 | CIVIL JURY DIVISION STANDING ORDER ON ELECTRONICALLY STORED INFORMATION DISCOVERY
An electronic copy of each submission, including any flash drive, must be provided to all other parties at the same time.
An electronic copy of the submission, including any flash drive, must be simultaneously provided to all other parties.
Page 2 | A. Communications with the Judicial Office
The party initiating a civil action must serve the case management plan and order with the summons and complaint.
The party initiating a civil action in this division must serve a case management plan and order with the summons and complaint.
Page 7 | G. Pretrial Procedures
When a case settles, provide transmittal confirmation to all parties.
If your case settles, immediately notify the Judicial Assistant via e-mail, with transmittal confirmation to all parties, ATTACHING AN ALREADY E-FILED NOTICE OF SETTLEMENT, DISMISSAL DOCUMENTS AND FINAL DISPOSITION FORM.
Page 9 | H. Case Management and Trial Orders
The party initiating the civil action must serve the case management plan and order with the summons and complaint.
The party initiating the civil action shall serve a case management plan and order 1 with the summons and complaint.
Civil cases
Page 3 | B. Issuance of Case Management Order
In streamlined cases, complaints must be served within 120 days after filing, and any extension may not exceed 240 days from filing, unless otherwise ordered for good cause.
Unless otherwise ordered upon good cause having been shown, the following deadline periods apply to streamlined cases: 1. Deadlines for service of complaints, service under extensions, and adding new parties: Service within 120 days of filing of the complaint unless an extension is granted, which extension shall not exceed 240 days from the date of filing of the complaint;
Civil cases
Page 4 | C. Maximum Deadline Periods for Streamlined Cases
Complaints must be served within 120 days after filing, unless an extension is granted, which may not exceed 240 days from filing.
service of complaints, service under extensions, and adding new parties: Service within 120 days of filing of the complaint unless an extension is granted, which extension shall not exceed 240 days from the date of filing of the complaint;
Civil cases
Page 7 | II. Case Events and Deadlines
A person appearing by Zoom must notify all parties in writing at least 3 business days before the hearing.
Persons electing to make a Zoom appearance must notify all parties in writing no less than three (3) business days prior to the scheduled hearing date.
Page 1 | Zoom appearances
Provide notice of a hearing at least 5 business days before the hearing.
Notice of the hearing must be provided at least five (5) business days prior to the hearing.
Page 1 | Cooperation of counsel
Provide all other parties an electronic copy of the submission at the same time, including when the submission is on a flash drive.
An electronic copy of the submission, including any flash drive, must be simultaneously provided to all other parties
Page 1 | Paperless office and submission of hearing materials
The order is served on parties with email addresses through the e-filing portal.
A copy of this order is being served on the following parties via the e-filing portal: (Include parties with e-mail addresses)
Civil cases
Page 1 | Order Regarding Setting of Pretrial Conference
Counsel for the moving party must immediately serve the order on parties with physical addresses and file a certificate of service.
Counsel for (Insert the moving party, e.g. PLAINTIFF, DEFENDANT, etc.) counsel shall serve a copy of this order on the following parties immediately and file a certificate of service in this court file: (Include parties with physical addresses)
Civil cases
Page 1 | Order Regarding Setting of Pretrial Conference
Counsel for the moving party must immediately serve the order on the listed parties and file a certificate of service.
COUNSEL FOR (Insert the moving party, e.g. PLAINTIFF, DEFENDANT, etc.) SHALL SERVE A COPY OF THIS ORDER ON THE FOLLOWING PARTIES IMMEDIATELY AND FILE A CERTIFICATE OF SERVICE IN THIS COURT FILE: (Include parties with physical addresses)
Page 2 | FORECLOSURE SUMMARY JUDGMENTS (MARTIN COUNTY)
The party initiating a civil action must serve the case management plan and order with the summons and complaint.
The party initiating a civil action in this division must serve a case management plan and order with the summons and complaint.
Page 2 | COMPLIANCE WITH AO 2021-05 MANDATORY/ CIVIL CASE MANAGEMENT AND RESOLUTION
Mail the Certificates of Title, Disbursement, and Final Disposition directly to the Clerk’s office with two sets of addressed and stamped envelopes for all parties.
The Certificates of Title, Disbursement and Final Disposition shall be mailed directly to the Clerk’s office along with 2 sets of addressed and stamped envelopes for all parties.
Page 3 | FORECLOSURE SUMMARY JUDGMENTS (MARTIN COUNTY)
Serve opposing counsel with the notice of hearing at least five business days before the hearing.
A copy of the motion, notice of hearing, cover letter (pdf format) and the proposed order (word format) must be emailed in Word format to Foreclosure@circuit19.org, no later than 5 business days prior to the scheduled hearing and the notice of hearing must be served on opposing counsel 5 business days prior to the scheduled hearing.
Page 5 | UNIFORM MOTION CALENDARS (UMC)
The notice of hearing must be served on opposing counsel at least five business days before the scheduled hearing.
and the notice of hearing must be served on opposing counsel 5 business days prior to the scheduled hearing.
Page 8 | SPECIAL SETS — HEARINGS REQUIRING MORE THAN 5 MINUTES (MARTIN COUNTY)
An electronic copy of each submission, including any flash drive, must be provided to all other parties at the same time.
An electronic copy of the submission, including any flash drive, must be simultaneously provided to all other parties.
Page 12 | MISCELLANEOUS (MARTIN COUNTY)
Orders must be electronically served through the Clerk of Court’s E-Filing Portal.
ORDER E-FILING &E-SERVICE: Orders are e-filed and e-served via the Clerk of Court’s E-Filing Portal.
Page 13 | ORDER E-FILING &E-SERVICE
Filing Fees and Waivers
Failure to publish, pay sale fees, or pursue loss mitigation after final judgment is not good cause; resetting the sale requires a hearing, Plaintiff consent or acknowledgment, and appropriate Clerk's fees.
Failure to publish, pay sale fees or loss mitigation after Final Judgment are not good cause and will require a hearing accompanied with the consent or acknowledgement of the Plaintiff to reset the sale, along with the appropriate Clerk’s fees.
Page 10 | MOTIONS TO CANCEL/RESCHEDULE SALES OR POSTPONE WRIT OF POSSESSION (MARTIN COUNTY)
Courtesy Copy Requirements
After e-filing a hearing cancellation notice, parties must email a courtesy copy to the Judicial Assistant.
HEARING CANCELLATION: Cancellation of any hearing must be done: (1) through the online Court scheduling calendar: and (2) by e-filing a Notice of Cancellation of Hearing in advance of the hearing date; and (3) sending a courtesy copy of your Notice of Cancellation of Hearing to the Judicial Assistant via email, once you have e-filed same.
Page 3 | B. Scheduling Procedures
After e-filing a hearing cancellation notice, email a courtesy copy to the Judicial Assistant.
Cancellation of any hearing must be done: (1) through the online Court scheduling calendar; (2) by e-filing a Notice of Cancellation of Hearing in advance of the hearing date; and (3) sending a courtesy copy of your Notice of Cancellation of Hearing to the Judicial Assistant via email, once you have e-filed same.
Page 1 | Hearing cancellation
The Court will not act on a filed Notice for trial unless a courtesy copy is emailed to the designated address.
If a courtesy copy of the filed Notice for trial is not sent to Foreclosure@circuit19.org it will be not be acted upon by the Court.
Page 11 | TRIALS (MARTIN COUNTY)
A copy of the entire cover letter, without the enclosed records, must be provided contemporaneously to counsel for all parties.
A courtesy copy of the entire cover letter (without the enclosed records) shall be provided contemporaneously to all parties’ counsel.
Civil cases
Page 2 | In Camera Review
Sealing & Redaction Procedures
Counsel asserting privilege must send chambers a cover letter enclosing the documents for in camera inspection in a sealed envelope marked “FOR IN CAMERA REVIEW/NOT TO BE FILED.”
For all documents submitted for in camera review pursuant to this Order, counsel for the party asserting the privileges raised shall send a cover letter to the Court’s chambers, enclosing documents for in camera inspection in a sealed envelope marked FOR IN CAMERA REVIEW/NOT TO BE FILED.
Civil cases
Page 2 | In Camera Review
Materials provided to the Court will remain in camera until the case concludes and may be filed under seal for appellate review.
The materials provided to the Court will be maintained in camera until the conclusion of this case and may be filed under seal for purposes of appellate review.
Civil cases
Page 3
Filing Bundling Requirements
The E-Docket Call Form must be submitted with the required Joint Pre-Trial Statement and Jury Instructions.
To be submitted with required Joint Pre-Trial Statement and Jury Instructions
Civil cases
Page 1 | E-DOCKET CALL FORM
The Court prefers, if possible, one proposed order in Microsoft Word format with redline or blackline annotations identifying disagreements and alternatives.
The Court prefers, if possible, a single proposed order in Microsoft Word format with "redline" or "blackline" annotations indicating to the Court the areas of disagreement within the proposed order between the parties and any alternative provisions proposed by the objecting party.
Civil cases
Page 3
Additional motions may not be piggy-backed by cross-notice unless counsel confirms with opposing parties and the online calendar that sufficient additional time is available and can be reserved.
Additional motions may not be “piggy-backed” by cross-notice unless counsel first confirms with opposing parties and the online calendar, that sufficient additional time is available and can be reserved for same.
Page 6 | UNIFORM MOTION CALENDARS (UMC)
The requesting party is encouraged to submit in camera review requests in manageable batches and need not request review of all documents together.
The party requesting the in camera review is encouraged to spread out the requests in batches for in camera review and otherwise make the work for the Court more manageable to the extent possible and need not request review of all documents in a single grouping.
Civil cases
Page 2 | In Camera Review
Pre-Motion Conference Requirements
If a request for further privilege-log information is challenged, the parties must meet and confer before bringing an unresolved matter to the Court.
If a party challenges a request for further information, the parties shall meet and confer to try to reach a mutually agreeable solution. If they cannot agree, the matter shall be brought to the Court.
Civil cases
Page 15
All motions must comply with Florida Rule of Civil Procedure 1.202’s counsel-conferral requirement before filing.
All motions must comply with the Florida Rules of Civil Procedure1.202 regarding conferral of counsel prior to filing the motion.
Page 3 | B. Scheduling Procedures
Email alone does not satisfy the required personal conferral, and a certification promising future efforts to resolve the issue is insufficient.
Email communication alone is not sufficient; meaningful, personal conversation must take place. Please note that certifications containing language to the effect that an effort will be made to resolve the issue in the future is NOT sufficient.
Page 4 | B. Scheduling Procedures
Filing a motion for protective order without presenting it to the Court is insufficient.
The filing of a motion for protective order, without presenting it to the Court, is insufficient.
Page 5 | D. Motions
The Court will not make a case-dispositive ruling without a hearing.
No case dispositive ruling will be made without a hearing.
Page 5 | D. Motions
Attempt in good faith to clear a hearing with opposing counsel or pro se parties; after 3 business days without a response or cooperation, the requesting party may set the hearing unilaterally and must describe the difficulty in the motion or notice.
Hearings must be cleared with opposing counsel and/or pro se parties. Good faith cooperation is expected from counsel, their support staff, and pro se litigants. Should counsel, their staff, or pro se litigants fail to respond within 3 business days, or refuse to cooperate in obtaining or in setting a hearing, the difficulty should be set forth either in the motion or in the notice of hearing. After 3 business days, the requesting party may unilaterally set a hearing.
Page 1 | Cooperation of counsel
If a hearing is needed, the movant must schedule it and file notice; no case-dispositive ruling will be made without a hearing.
If it is determined that a hearing is necessary, the movant will be advised to schedule a hearing and file the appropriate notice. If a hearing is not required, an appropriate order will be entered. No case dispositive ruling will be made without a hearing.
Page 1 | Motion to Dismiss and/or Motion for More Definite Statement
A discovery motion to compel must be set for hearing when the violation occurs and cannot be heard after the discovery deadline.
Motions to compel discovery must be set at the time of the violation, not on the eve of trial, and will not be heard past the discovery deadline.
Civil cases
Page 1 | Motions And Hearings
Motions to dismiss, continue, and for new trial or rehearing must be submitted by written motion for consideration in chambers and must not be set for hearing.
Do not set for hearing: motions to dismiss, motions to continue or motions for new trial/rehearing. All such motions are considered in chambers by written motion. If you set such motion for hearing, it may be unilaterally cancelled by the Court.
Civil cases
Page 1 | Motions And Hearings
Counsel must schedule hearings early enough to meet the ordered deadlines; absent good cause, late-heard motions are not heard and failure to comply waives the motion.
These are deadlines. Do not wait until deadline to schedule hearings. (Counsel and their staff are responsible for reviewing the Court’s online hearing schedule calendar to understand how far in advance a motion must be set for a hearing to be compliant with the ordered deadlines set forth herein. Due to docket management constraints, absent good cause shown, motions will not be heard after the deadlines set forth herein. Failure to follow this requirement constitutes abandonment of the issue and waiver of the motion.
Civil cases
Page 1 | Motions And Hearings
A hearing must be cleared with opposing counsel and/or pro se parties before it is set.
Hearings must be cleared with opposing counsel and/or pro se parties.
Page 13 | COOPERATION OF COUNSEL
If the Court determines a hearing is necessary, the movant must schedule it and file the appropriate notice.
If it is determined that a hearing is necessary, the movant will be advised by the court to schedule a hearing and file the appropriate notice.
Page 14 | MOTIONS TO DISMISS and/or MOTION FOR MORE DEFINITE STATEMENT
Email alone does not satisfy the required effort to resolve an issue; a meaningful personal conversation must take place.
Email communication alone is not sufficient; meaningful, personal conversation must take place.
Page 14 | COOPERATION OF COUNSEL
The Court will not make a case-dispositive ruling without a hearing.
No case dispositive ruling will be made without a hearing.
Page 14 | MOTIONS TO DISMISS and/or MOTION FOR MORE DEFINITE STATEMENT
Filing a motion for protective order without presenting it to the Court is insufficient.
MOTIONS FOR PROTECTIVE ORDERS: The filing of a motion for protective order, without presenting it to the Court, is insufficient.
Page 15 | MOTIONS FOR PROTECTIVE ORDERS
If a hearing on the motion to dismiss is necessary, the movant must schedule it and file the appropriate notice.
If it is determined that a hearing is necessary, the movant will be advised to schedule a hearing and file the appropriate notice.
Page 5 | D. Motions
If a hearing is necessary on a motion for rehearing, reconsideration, or new trial, the movant must coordinate with opposing counsel or pro se litigants using the dates and times provided and file the appropriate notices.
If the Court determines that a hearing is necessary, the movant will be given dates and times to coordinate with opposing counsel or pro se litigants, and the movant must file the appropriate notices.
Page 5 | D. Motions
Motions to dismiss under Rule 1.140(b) and motions for more definite statement under Rule 1.140(e) are initially considered without a hearing.
All Motions to Dismiss filed pursuant to Fla.R.Civ.Pro.1.140 (b) and Motions for More Definite Statement filed pursuant to Fla.R.Civ.Pro.1.140 (e), will initially be considered without a hearing.
Page 1 | Motion to Dismiss and/or Motion for More Definite Statement
Should counsel, their staff, or pro se litigants fail to respond within 3 business days, or refuse to cooperate in obtaining or in setting a hearing, the difficulty should be set forth either in the motion or in the notice of hearing. After 3 business days, the requesting party may unilaterally set a hearing.
Should counsel, their staff, or pro se litigants fail to respond within 3 business days, or refuse to cooperate in obtaining or in setting a hearing, the difficulty should be set forth either in the motion or in the notice of hearing. After 3 business days, the requesting party may unilaterally set a hearing.
Page 14 | COOPERATION OF COUNSEL
The motion is held for ten days to allow the opposing side to reply.
The motion will be held for ten (10) days to give the opposing side the opportunity to reply.
Page 14 | MOTIONS TO DISMISS and/or MOTION FOR MORE DEFINITE STATEMENT
Motions to dismiss under Rule 1.140(b) and motions for more definite statement under Rule 1.140(e) are initially considered without a hearing.
All Motions to Dismiss filed pursuant to Fla.R.Civ.Pro.1.140 (b) and Motions for More Definite Statement filed pursuant to Fla.R.Civ.Pro.1.140 (e), will initially be considered without a hearing.
Page 4 | D. Motions
Motions to dismiss under Rule 1.140(b) and motions for more definite statement under Rule 1.140(e) are initially considered without a hearing.
MOTIONS TO DISMISS and/or MOTION FOR MORE DEFINITE STATEMENT: All Motions to Dismiss filed pursuant to Fla.R.Civ.Pro.1.140 (b) and Motions for More Definite Statement filed pursuant to Fla.R.Civ.Pro.1.140 (e), will initially be considered by the court without a hearing.
Page 14 | MOTIONS TO DISMISS and/or MOTION FOR MORE DEFINITE STATEMENT
Adjournment & Extension Requirements
Filing a motion to continue alone does not continue the case.
Simply filing a motion to continue will not suffice to continue the case.
Page 6 | D. Motions
A motion to continue must comply with Florida Rule of Civil Procedure 1.460, including the requirement that the requesting party sign it.
Any motion to continue must comply with Florida Rule of Civil Procedure 1.460, including requirement of signature by the party requesting continuance.
Page 6 | D. Motions
A continuance does not change the case-management procedures, requirements, or deadlines unless the court orders a change for good cause.
The procedures, requirements and time limits imposed by this Case Management Plan Order are not to be deemed modified, affected, extended or changed in any manner unless by order of the court for good cause shown, even if the case is continued.
Page 8 | H. Case Management and Trial Orders
Judges must apply a firm continuance policy and allow continuances only for good cause shown.
In accord with Section III.G. of AOSC20-23, Amendment 12, all judges of the Nineteenth Judicial Circuit are hereby directed to strictly comply with Florida Rule of General Practice and Judicial Administration 2.545(a), (b), and (e), which respectively require judges to conclude litigation as soon as it is reasonably and justly possible to do so, to take charge of all cases at an early stage and to control the progress of the case thereafter until it is determined, and to apply a firm continuance policy allowing continuances only for good cause shown.
Civil cases
Page 1 | I. Direction to Maximize the Resolution of Cases
Changes to deadlines require agreement of the parties, court approval, and good cause based on emergency circumstances or unavailability; after approval of the plan, discovery procrastination and counsel unavailability are not good cause.
The schedule of deadlines herein will be strictly adhered to by the parties unless change is otherwise agreed to by the parties and approved by the court. The court will consider a request to approve changes to these deadlines upon a showing of good cause by either party based on matters arising from an emergency nature or unavailability. However, once the Civil Case Management Plan has been approved by the court, procrastination in completing discovery or the unavailability of counsel will not constitute good cause for a change to these deadlines.
Civil cases
Page 7 | Case Events and Deadlines
A motion to continue must comply with Rule 1.460, including the requesting party’s signature.
Any motion to continue must comply with Florida Rule of Civil Procedure 1.460, including requirement of signature by the party requesting continuance.
Page 1 | Motion to continue
A motion to extend a deadline must be filed before the deadline expires.
Motions for extension must be filed prior to expiration of a deadline.
Civil cases
Page 1 | Circuit Civil Jury/Non-Jury Division Ordered Case Management Plan and Order Setting Trial
Deadline-extension and plan-modification motions must comply with the specified civil procedure rules or they will not be considered or will be automatically denied.
Any motion to extend a deadline, amend this case management plan order, or alter an ordered trial period must comply with Fla. R. Civ. P. 1.200(e). Motions for extension of time that do not comply with Rule 1.200(e)(1) will not be considered by the court. Additionally, any motion to modify the trial period set per this case management plan order must not only strictly comply with Rule 1.200(e) but also Rule 1.460. Failure to strictly comply with these rules will result in the motion being automatically denied.
Civil cases
Page 1 | Extensions Of Time; Modification Of Deadlines In This Case Management Plan Order
A deadline change requires good cause based on an emergency or unforeseen issue and compliance with Rule 1.200; specified delays and counsel unavailability are not good cause.
The Court will consider a request to approve changes to these deadlines upon a showing of good cause by either party based on matters arising from an emergency nature or unforeseen issues. The party must take action consistent with Rule 1.200. However, now that the Case Management Plan has been entered by the Court, procrastination in completing discovery, failure to file motions within sufficient time to have the hearing completed by the above deadline or the unavailability of counsel will not constitute good cause for a change to these deadlines.
Civil cases
Page 1 | Circuit Civil Jury/Non-Jury Division Ordered Case Management Plan and Order Setting Trial
A motion to continue must comply with the cited rules and be signed by the requesting party; filing it or noting both parties’ agreement on the docket form does not itself continue the case.
Per the on-line Circuit Civil Division Guidelines and Procedures, any motion to continue must comply with Florida Rule of Civil Procedure 1.460, Florida Rule of Civil Procedure 1.200(e) and Florida Rules of General Practice and Judicial Administration 2.545(e) including the requirement of a signature by the party requesting continuance. Simply filing a motion to continue will not suffice to continue the case. Your case will not be continued because both parties agree and note same on the E-Docket Call Form.
Civil cases
Page 1 | Motions To Continue
A hearing longer than 30 minutes may be canceled only under one of the stated conditions, including advance notice at least five business days before the hearing if the motion will be reset.
Hearings in excess of 30 minutes will not be canceled unless: (1) a notice of cancellation is filed at least five (5) business days before the hearing (if you intend to reset the motion for hearing); or (2) a motion to continue is filed and set for a hearing based upon extraordinary and unforeseen grounds; or (3) the movant waives the relief requested in writing; or (4) a stipulation and order is submitted to the court for signature in which fully resolves the issue(s) (so that the hearing does not need to be reset); or (5) the case is fully resolved by settlement or otherwise, prior to the hearing date.
Page 7 | SPECIAL SETS — HEARINGS REQUIRING MORE THAN 5 MINUTES (MARTIN COUNTY)
When canceling a hearing, cancel it on the scheduler and file a notice of cancellation.
If you cancel a hearing, please cancel the hearing on the scheduler in addition to filing a notice of cancellation of hearing.
Page 8 | SPECIAL SETS — HEARINGS REQUIRING MORE THAN 5 MINUTES (MARTIN COUNTY)
A special set hearing may not be cancelled within five days of its scheduled date without court permission or an order, unless the matter is completely resolved and no further hearing time is needed.
Special set hearings may not be cancelled less than five (5) days prior to the scheduled hearing date, without permission or order of the Court, unless the scheduled matter has been completely resolved (i.e. requiring no further hearing time).
Page 10 | CANCELLING HEARINGS (MARTIN COUNTY)
A motion to continue must comply with Florida Rule of Civil Procedure 1.460 and be signed by the party requesting the continuance.
Any motion to continue must comply with Florida Rule of Civil Procedure 1.460, including requirement of signature by the party requesting continuance.
Page 15 | MOTION TO CONTINUE
The case is not necessarily continued even if both parties agree to a continuance.
Your case will not necessarily be continued because both parties agree.
Page 6 | D. Motions
Filing a motion to continue does not itself continue the case, and the parties’ agreement does not ensure a continuance.
Simply filing a motion to continue will not suffice to continue the case. Your case will not necessarily be continued because both parties agree.
Page 1 | Motion to continue
The parties’ agreement does not necessarily result in a continuance.
Your case will not necessarily be continued because both parties agree.
Page 15 | MOTION TO CONTINUE
Filing a motion to continue alone does not continue the case.
Simply filing a motion to continue will not suffice to continue the case.
Page 15 | MOTION TO CONTINUE
Chambers Communication Rules
Emails to the Court must copy opposing counsel and/or self-represented parties and state in the email body that they were copied.
Please ensure that all e-mails are also copied to all opposing counsel and/or pro se parties and indicate same in the body of your e-mail to prevent ex-parte communication to the Court.
Page 1 | A. Communications with the Judicial Office
Court communications must occur in open court with all parties present, in writing, by email copied to opposing counsel or a party, or through filing with the Clerk; other direct communications are prohibited.
All communication with the Court shall be in open court with all parties present, in writing or by email copied to opposing counsel/party, and/or filed with the Clerk of Court. No party or attorney shall otherwise communicate directly with the Court.
Page 2 | A. Communications with the Judicial Office
Emails must include all parties, the case style, and the case number or they will be disregarded.
All emails must include all parties, the style of the case, and the case number or they will be disregarded.
Page 2 | A. Communications with the Judicial Office
To schedule a hearing requiring more than one hour, email the Judicial Assistant with a copy of the motion already e-filed with the Clerk and a statement explaining why more than one hour is needed.
Any hearings requiring more than 1 hour must be scheduled by contacting the Judicial Assistant via e-mail, with the attached copy of the Motion already e-filed with the Clerk, and a statement explaining exactly why more than 1 hour is needed.
Page 2 | B. Scheduling Procedures
The moving party must email the Court a copy of a motion for rehearing, reconsideration, or new trial for review when the motion is filed.
Upon the filing of such motion, the moving party shall send a copy to the Court for review via e-mail.
Page 5 | D. Motions
When filing an ex parte motion to compel, the moving party must email the motion, proposed order, and transmittal confirmation to the Court.
Upon the filing of such motion, the moving party shall send the motion, proposed order and transmittal confirmation to the Court via e-mail.
Page 5 | D. Motions
The party filing a motion for protective order must email it to the Judicial Assistant and set it for hearing.
The party filing such order must email the motion to the Judicial Assistant, and set same for hearing.
Page 5 | D. Motions
After all attorneys sign the ACMPO, it must be emailed to the Court for signature and e-filing.
After all attorneys sign the ACMPO, it must be emailed to the Court, which will sign and E-File the Order.
Page 7 | H. Case Management and Trial Orders
Before an emergency hearing will be set, counsel must email the motion and a transmittal confirmation to the Court.
The motion must be e-mailed to the Court at MCJudge3@circuit19.org, along with a transmittal confirmation from counsel, before a hearing will be set.
Page 7 | Emergency and Other Urgent Matters
E-Docket Call Forms must be emailed to the Court by noon on the business day before the posted Docket Call date.
All forms are to be e-mailed to MCJudge3@circuit19.org by 12:00 p.m. the business day before the posted Docket Call date.
Page 8 | E-Docket Procedure
When a case settles, immediately email the Judicial Assistant, confirm transmittal to all parties, and attach the already e-filed settlement notice, dismissal documents, and final disposition form.
If your case settles, immediately notify the Judicial Assistant via e-mail, with transmittal confirmation to all parties, ATTACHING AN ALREADY E-FILED NOTICE OF SETTLEMENT, DISMISSAL DOCUMENTS AND FINAL DISPOSITION FORM.
Page 9 | H. Case Management and Trial Orders
Emails to the Court must include all parties, the case style, and the case number or they will be disregarded.
All emails must include all parties, the style of the case, and the case number or they will be disregarded.
Page 1 | Ex parte communications
Send correspondence, motions, and hearing materials to the Judicial Assistant by email in PDF format.
This office is paperless. All correspondence, motions, hearing materials, etc. should be sent by Email in PDF format to the Judicial Assistant at MCJudge3@circuit19.org.
Page 1 | Paperless office and submission of hearing materials
Before an emergency hearing will be set, email the motion and counsel’s transmittal confirmation to the Court.
The motion must be e-mailed to the Court at MCJudge3@circuit19.org, along with a transmittal confirmation from counsel, before a hearing will be set.
Page 1 | Requirements
Do not ask court personnel to relay messages or ex parte information to the Judge.
Please do not ask the Judicial Assistant or other Court personnel to communicate any message to the Judge, as this is prohibited ex-parte communication. The Court’s staff is not permitted to relay ex-parte information to the Judge.
Page 1 | Ex parte communications
When filing an ex parte motion to compel, email the motion, proposed order, and transmittal confirmation to the Court.
Upon the filing of such motion, the moving party shall send the motion, proposed order and transmittal confirmation to the Court via e-mail.
Page 1 | Ex parte motions to compel
A party filing a motion for protective order must email it to the Judicial Assistant and set it for hearing.
The party filing such order must email the motion to the Judicial Assistant, and set same for hearing.
Page 1 | Motions for protective orders
Communicate with the office by email, identifying the case and matter in the subject and copying opposing counsel or pro se parties.
This office can best respond to all communications via e-mail to: MCJudge3@circuit19.org. The subject line must contain the case number, case name, and relevant matter (e.g., 2024 CA 001234 SC – Doe v. Doe – 2-Hour Hearing Requested.) Please ensure that all e-mails are also copied to all opposing counsel and/or pro se parties and indicate same in the body of your e-mail to prevent ex-parte communication to the Court.
Page 1 | Method of communication
Communications with the Court must occur in open court with all parties present, in writing or copied email to opposing counsel or party, or through a Clerk filing; other direct communications are prohibited.
All communication with the Court shall be in open court with all parties present, in writing or by email copied to opposing counsel/party, and/or filed with the Clerk of Court. No party or attorney shall otherwise communicate directly with the Court.
Page 1 | Ex parte communications
After filing a motion for rehearing, reconsideration, or new trial, email the Court a copy with a proposed order and transmittal confirmation to all counsel.
Upon the filing of such motion, the moving party shall send a copy to the Court for review via e-mail. The copy of the motion shall be accompanied by a proposed order and transmittal confirmation to all counsel.
Page 1 | Motions for rehearing, reconsideration or new trial
A copy of the jury instructions, E-Docket Call Form, and Joint Pre-Trial Stipulation must be emailed to the Judicial Assistant by noon on the first business day before the E-Docket call month; proposed instructions must include titles, citations, and requester information and use the parties’ names.
Jury instructions must be e-filed no later than the date set forth in the event section above. A copy shall also be e-mailed to the Judicial Assistant along with the E-Docket Call Form, and the Joint Pre-Trial Stipulation no later than the first business day before your E-Docket call month by 12:00 p.m.; the proposed agreed jury instructions should contain a jury instruction title for each proposed instruction, any citations, and information as to who requested the instruction. The jury instructions should be personalized to use the parties’ names instead of “Plaintiff” or “Defendant.”
Civil cases
Page 1 | Jury Instructions
All forms must be emailed to the specified address by noon on the first business day before the E-Docket Call month.
All forms are to be e-mailed to MCJudge3@circuit19.org by 12:00 p.m. the first business day before your E-Docket Call month.
Civil cases
Page 1 | E-Docket Form
When a case settles, counsel must promptly email the Judicial Assistant, copy all parties, and attach the already e-filed settlement notice, dismissal documents, and final disposition form.
If your case settles immediately notify the Court’s Judicial Assistant via e-mail (showing copies provided to all parties), attaching an already e-filed notice of settlement, dismissal documents and final disposition form. Due to the volume of cases pending, counsel should not assume that filing documentation in the court file will satisfy this requirement. Counsel must also give notification by email.
Civil cases
Page 1 | Case Dispositions
Submit all required hearing documents by email to the General Magistrate’s office, not the Judge’s office.
All required hearing documents shall be submitted to the General Magistrate’s office at Civil_Magistrate@circuit19.org, not the Judge’s office.
Civil cases
Page 1 | CIVIL MATTERS TO BE REFERRED TO GENERAL MAGISTRATE
Email the proposed Final Judgment in Word format to the specified address at least 10 business days before the hearing.
YOU MUST EMAIL the proposed Final Judgment in Word format to Foreclosure@circuit19.org at least 10 business days prior to the hearing.
Page 2 | FORECLOSURE SUMMARY JUDGMENTS (MARTIN COUNTY)
Email the listed hearing documents to Foreclosure@circuit19.org.
A copy of the motion, notice of hearing, cover letter (pdf format) and the proposed order (word format) must be emailed in Word format to Foreclosure@circuit19.org, no later than 5 business days prior to the scheduled hearing
Page 5 | UNIFORM MOTION CALENDARS (UMC)
Cancel an online UMC hearing on the calendar by 3:00 p.m. the preceding day; if it is cancelled later, email a Notice of Cancellation before the hearing.
Hearings which have been scheduled online (UMC) must be cancelled on the online calendar no later than 3:00 pm the day before the scheduled hearing. If the hearing is cancelled after 3:00 pm, the Notice of Cancellation must be emailed to Foreclosure@circuit19.org before the scheduled hearing time.
Page 10 | CANCELLING HEARINGS (MARTIN COUNTY)
Motions to cancel sale and their proposed orders must be emailed to the specified address.
All motions to cancel sale (which must include the reason for cancellation, any supporting documentation, and the number of times the sale has been cancelled) and a proposed order in Word format must be emailed to Foreclosure@circuit19.org at least 5 business days before the sale date.
Page 10 | MOTIONS TO CANCEL/RESCHEDULE SALES OR POSTPONE WRIT OF POSSESSION (MARTIN COUNTY)
Notices that a case is at issue and ready for trial must be emailed to the designated address.
All notices that the case is at issue and ready to be set for trial shall be emailed to Foreclosure@circuit19.org.
Page 11 | TRIALS (MARTIN COUNTY)
The proposed final judgment must be emailed in Word format to the designated address at least five business days before the hearing.
The proposed final judgment must be emailed in word format to Foreclosure@circuit19.org at least 5 business days prior to the hearing date.
Page 11 | TRIALS (MARTIN COUNTY)
Court staff may not relay ex parte information to the Judge.
The Court’s staff is not permitted to relay ex-parte information to the Judge.
Page 12 | MISCELLANEOUS (MARTIN COUNTY)
A prepared order must be submitted to the Court by email to the Judicial Assistant.
If counsel is asked to prepare an order, the order shall be drafted and circulated within 2 business days of the hearing, and submitted to the Court via e-mail to the Judicial Assistant, with a transmittal letter confirmation to all counsel and pro se parties within 7 business days of the hearing, advising the Court in writing of any objection to the form of the proposed order.
Page 13 | Residential Foreclosure Procedures