Judge Kathleen H. Roberts
Individual Rules, Standing Orders & Policies
Limits & Logistics
Courtesy Copies
Case Law, Other Specified Document
Case Law, Specified Document
- For Any Evidentiary Proceeding
Courtesy copies
Communication
Chambers
Phone
Chambers
Document Format Requirements7 rules
All proposed orders must be submitted in PDF/a or Word format.
- File type
- PDF/A
- Proposed order
Formatting
- •Word format is also permitted
Exhibits must be submitted to the clerk of court in paper format.
- File type
- Paper
- Exhibits
Format: All proposed orders must be submitted in PDF/a or Word format.
- Proposed order
Formatting
- •PDF/a or Word format
Format: Exhibits must be submitted to the clerk of court in paper format.
- File type
- Paper
- Exhibits
Format: PDF, Word document.
- File type
- Case law
- Specified document
Formatting
- •Word document is also permitted
Format: PDF, Word document.
Formatting
- •PDF or Word document format
Exhibits are to be marked as Plaintiff or Defendant A (B, C, etc). They will be moved into evidence as 1,2,3 in the order they are admitted.
Document Filing Requirements16 rules
If you are filing a complaint in a landlord-tenant case, you must provide the proper number of envelopes and accompanying postage to accommodate any order that may be signed by the court.
In the event that the Clerk has entered a default for a possession claim in a landlord-tenant case, on any case that has not been filed by a pro se litigant, the Court requires a proof of claim/verification of claim by the plaintiff before a default final judgment will be signed.
All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.
The Defendant must sign the waiver of appearance and the waiver must be made part of the court file.
If it is asserted that the other party agrees to the entry of the order, there must be something that indicates their agreement. A cover letter from the opposing party or initials on the order near the cc at the bottom is acceptable.
Any orders on cases with pro se litigants must be accompanied by an addressed envelope with proper postage in order to ensure proper service.
When filing the notice of hearing with the clerk and serving it upon the appropriate parties, please also send a copy to Ms. Caldwell so that the date and time have been confirmed on the docket.
Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.
All requests for remote appearances are to be in writing and presented to the Court with ample time before the hearing to review the request.
Requests to use communication technology for an appearance must be made by motion.
Any orders on cases with pro se litigants must be accompanied by an addressed envelope with proper postage in order to ensure proper service.
A detailed motion seeking an emergency hearing must state the issues to be resolved, why an emergency hearing is necessary, and the time needed for each party’s presentation.
Court's wording
Requirements: For example: “If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
If it is asserted that the other party agrees to the entry of the order, there must be something that indicates their agreement. A cover letter from the opposing party or initials on the order near the cc at the bottom is acceptable.
All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.
Exhibits are to be marked as Plaintiff or Defendant A (B, C, etc). They will be moved into evidence as 1,2,3 in the order they are admitted.
NOTE: IN LANDLORD TENANT CASES, SELF ADDRESSED STAMPED ENVELOPES MUST BE PROVIDED ON A CASE THAT INVOLVES A PRO SE LITIGANT. Counsel may make arrangements with the clerk’s office to provide them.
Filing & Service rules
Electronic Filing Rules
Proposed orders may be submitted by email to the Judicial Assistant or by mailed hard copy.
Submission of proposed orders can be by email to the Judicial Assistant or hard copies mailed.
Page 1 | Proposed Orders — Submission Method
Electronic filing is encouraged for all documents in landlord-tenant cases.
Please note that while electronic filing is encouraged for all documents, this office recognizes that there many pro se litigants in landlord-tenant cases.
Page 1 | Landlord-Tenant Cases
Filing Timing and Cure Windows
Proposed orders must be submitted within 10 days after a hearing.
Deadline for Submissions: Proposed orders must be submitted within 10 days after any hearing.
Page 3 | D. Submission of Orders and Judgments
Evidence must not be sent to the Court before trial.
Submission Method: Do not send any evidence to the Court prior to the trial in the cause.
Page 4 | G. Exhibits for Evidentiary Proceedings
Parties are expected to send memorandums of law and associated case law early enough for the court to review them.
The parties are expected to send memorandums of law and associated caselaw within a reasonable time for the court to review.
Page 2 | B. Scheduling Procedures
Service and Proof of Service Rules
The party setting a hearing must notify all parties, the clerk, and the Judge’s office at least five business days before the hearing; mailing notice five days beforehand is insufficient.
The party setting the hearing is responsible for providing notice to all parties, the clerk and the Judge’s office. This should be done as soon as the hearing is set, but must be no less than five business days before the hearing. Mailing the notice five days prior to the hearing is not sufficient notice.
Page 1 | Notice of Hearing
For email service of an order, include all parties’ email addresses in the order’s cc.
Any email service must provide in the cc of the order the email address of all parties.
Page 1 | Proposed Orders — Submission Method
Anything sent to the Judge must be added to the court file and sent to the opposing party.
Anything sent to the Judge shall be made part of the court file and sent to the opposing party.
Page 1 | Ex parte Communications
Copy all parties on emails to the judicial office unless the communication is authorized ex parte by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | Ex parte Communications
Immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Page 1 | Cancelling Hearings
Anything sent to the Judge must be placed in the court file and sent to the opposing party.
Anything sent to the Judge shall be made part of the court file and sent to the opposing party.
Page 1 | A. Communications with the Judicial Office
A party may cancel only a hearing it set, and must immediately notify the Judicial Assistant and file and serve a cancellation notice on opposing counsel and any self-represented litigant.
You must cancel hearings by notifying the judicial assistant immediately. You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant. You may only cancel a hearing set by you.
Page 2 | B. Scheduling Procedures
The party setting a hearing must give notice to all parties, the clerk, and the Judge’s office as soon as the hearing is set and at least five business days before the hearing; mailing it five days beforehand is insufficient.
The party setting the hearing is responsible for providing notice to all parties, the clerk and the Judge’s office. This should be done as soon as the hearing is set, but must be no less than five business days before the hearing. Mailing the notice five days prior to the hearing is not sufficient notice.
Page 2 | B. Scheduling Procedures
When an order is served by email, the cc of the order must include the email address of all parties.
Any email service must provide in the cc of the order the email address of all parties.
Page 3 | D. Submission of Orders and Judgments
Courtesy Copy Requirements
Submit courtesy copies of case law or other specified documents to the court for any evidentiary proceeding.
Courtesy copies of case law or other specified document must be submitted to the court for any evidentiary proceeding.
Page 1 | Courtesy Copies — When Required
Courtesy copies of case law or other specified documents must be submitted to the court for any evidentiary proceeding.
When Required: Courtesy copies of case law or other specified document must be submitted to the court for any evidentiary proceeding.
Page 3 | E. Courtesy Copies of Case Law and Other Documents
Courtesy-copy materials may be sent to the Judicial Assistant by email, U.S. mail, or private delivery service.
Submission Method: e-mail to the Judicial Assistant, U.S. mail, or private delivery service.
Page 1 | Courtesy Copies — Submission Method
Courtesy copies may be submitted by email to the Judicial Assistant, U.S. mail, or private delivery service.
Submission Method: e-mail to the Judicial Assistant, U.S. mail, or private delivery service.
Page 3 | E. Courtesy Copies of Case Law and Other Documents
Pre-Motion Conference Requirements
If the court determines an emergency exists, it will schedule the hearing unilaterally, and all parties must be available absent exigent circumstances.
Scheduling: If the court determines that an emergency exists, a hearing will be scheduled unilaterally by the court. All parties shall make themselves available for the emergency hearing, barring exigent circumstances.
Page 4 | F. Emergency and Other Urgent Matters
Adjournment & Extension Requirements
A party may cancel only a hearing that party set.
You may only cancel a hearing set by you.
Page 1 | Cancelling Hearings
Chambers Communication Rules
Contact the Judicial Assistant by phone or email to schedule any hearings.
Please contact the Judicial Assistant Linda Caldwell by phone (772-419-5370) or by email CaldwellL@circuit19.org; to schedule any hearings.
Page 1 | Criminal Procedure
All hearings must be scheduled with the Judicial Assistant; the office does not use an online calendar.
Scheduling Hearings: This office does not utilize an online calendar. All hearings must be set with the Judicial Assistant.
Page 1 | Scheduling Hearings
A hearing must be canceled by immediately notifying the Judicial Assistant.
You must cancel hearings by notifying the judicial assistant immediately.
Page 1 | Cancelling Hearings
Emails to the judicial office must copy all parties unless the communication is legally authorized ex parte.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
Parties may contact the judicial office only in accordance with the stated practices and procedures.
Parties may only contact the judicial office in accordance with these practices and procedures.
Page 1 | Unsolicited Communications
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Page 1 | Unsolicited Communications
When calling or emailing the Judicial Assistant, provide the case number and the parties’ names.
Method of Communication: If you call the Judicial Assistant, please be prepared to give the case number and the names of the parties. If you email the Judicial Assistant, please provide those things in the email.
Page 1 | Method of Communication
Emails to the Judicial Assistant must include the case number and party names.
If you email the Judicial Assistant, please provide those things in the email.
Page 1 | A. Communications with the Judicial Office
Callers to the Judicial Assistant must provide the case number and party names.
If you call the Judicial Assistant, please be prepared to give the case number and the names of the parties.
Page 1 | A. Communications with the Judicial Office
Hearings must be scheduled through the Judicial Assistant.
All hearings must be set with the Judicial Assistant.
Page 2 | B. Scheduling Procedures
The court will not consider unsolicited communications from non-parties.
Unsolicited communications from non-parties will not be considered by the court.
Page 2 | A. Communications with the Judicial Office