Judge Nicole Menz
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Case Law, Other Specified Documents
- No Later Than Two Days Before Evidentiary Proceeding
Case Law, Specified Documents
- For Any Evidentiary Proceeding
- No Later Than Two Days Before Evidentiary Proceeding
Courtesy copies
Adjournments
- Continuances are disfavored and require good cause; a continuance request must be submitted at least five days before the scheduled court date.
- Continuances require good cause and must be requested at least five days before the scheduled court date; absent good cause, the requesting party must sign the motion.
Communication
Chambers
Phone
Document Format Requirements7 rules
Format: All proposed orders must be submitted in Word format.
Format: Exhibits must be submitted to the clerk of court in paper format.
- File type
- Paper
- Exhibits
Proposed orders must be in Word format
Proposed orders must be in Word format and emailed as an attachment to IRCJudge@circuit19.org.
All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.
Exhibits must be submitted to the clerk of court in paper format.
- File type
- Paper
All proposed orders must be submitted in Word format.
Document Filing Requirements21 rules
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
Remote Appearance Procedure: Requests to use communication technology for an appearance must be made by motion.
Each proposed order must include a cover letter certifying party agreement or identifying any disagreement.
Court's wording
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.
Court's wording
Requirements: If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency 3 ===== PAGE 4 ===== hearing is necessary, and (3) the amount of time needed for each party’s presentation.
All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.
Procedure: File a notice for trial to set the case for trial.
Requirements: Any request for a status conference must articulate the reasons for the necessity of the conference.
Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.’
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
Procedure: File a notice for trial to set the case for trial.
Requests to use communication technology for an appearance must be made by motion.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
Each proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement.
Court's wording
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
After the pre-trial conference and/or case management conference, the court will assign cases to specific days during the trial period and may assign back-up cases. Attorneys, self-represented litigants, parties, and witnesses are expected to be available during the entire trial period.
Exhibits must be labeled in the following format: ‘Petitioner/Plaintiff 1’ or ‘Respondent/Defendant A.’
Only the proposed order should be attached to the email.
When emailing, please indicate the judge’s name, the case style and case number.
Any request for a status conference must articulate the reasons for the necessity of the conference.
Filing & Service rules
Electronic Filing Rules
Proposed orders may not be submitted by U.S. Mail.
Proposed orders will not be accepted by U.S. Mail.
Page 1 | Proposed Orders in Criminal and Civil Cases
Filing Timing and Cure Windows
The court must receive all hearing materials at least three business days before the hearing.
The Court must receive all materials for the hearing no later than three (3) business days before the hearing.
Page 2 | B. Scheduling Procedures
Uniform motions are heard Thursdays at 2:30 p.m., and a notice of hearing must be filed within 48 hours of the hearing.
Uniform motions are heard every Thursday at 2:30pm. Notice of hearing shall be filed within 48 hours of the hearing
Page 2 | B. Scheduling Procedures
A notice of hearing must be filed and served immediately after hearing time is reserved.
A Notice of Hearing must be filed and served immediately after reserving hearing time.
Page 2 | B. Scheduling Procedures
A notice of cancellation must immediately be filed and served on opposing counsel and any self-represented recipients identified in the procedure.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented
Page 2 | B. Scheduling Procedures
Proposed orders must be submitted within 10 days after a hearing unless the Court instructs otherwise at the hearing or trial.
Deadline for Submissions: Proposed orders must be submitted within 10 days after any hearing or as instructed by the Court at the time of hearing/trial.
Page 3 | D. Submission of Orders and Judgments
A notice of cancellation must immediately be filed and served on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Page 1 | Cancelling Hearings
Proposed orders must be submitted within 10 days after a hearing unless the court gives different instructions at the hearing or trial.
Proposed orders must be submitted within 10 days after any hearing or as instructed by the Court at the time of hearing/trial.
Page 1 | Proposed Orders
A notice of hearing must be filed and served immediately after hearing time is reserved.
A Notice of Hearing must be filed and served immediately after reserving hearing time.
Page 1 | Notice of Hearing
A notice of hearing must be filed within 48 hours of the hearing.
Notice of hearing shall be filed within 48 hours of the hearing
Page 1 | Uniform motions
The court must receive all hearing materials at least three business days before the hearing.
The Court must receive all materials for the hearing no later than three (3) business days before the hearing.
Page 1 | Submission Deadlines
Service and Proof of Service Rules
Emails to the judicial office must copy all parties unless the ex parte communication is authorized by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | A. Communications with the Judicial Office
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516.
Page 2 | A. Communications with the Judicial Office
A notice of cancellation must immediately be served on opposing counsel and any self-represented recipients identified in the procedure.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented
Page 2 | B. Scheduling Procedures
A notice of hearing must be served immediately after hearing time is reserved.
A Notice of Hearing must be filed and served immediately after reserving hearing time.
Page 2 | B. Scheduling Procedures
Attorneys and self-represented litigants must update their contact information using Form 2.603 whenever their registered electronic-service email account changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Page 2 | A. Communications with the Judicial Office
A notice of hearing must be served immediately after hearing time is reserved.
A Notice of Hearing must be filed and served immediately after reserving hearing time.
Page 1 | Notice of Hearing
Email to the judicial office must copy all parties unless an ex parte communication is authorized by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
Page 1 | Ex parte Communications
A notice of cancellation must immediately be served on opposing counsel and any self-represented litigant.
You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Page 1 | Cancelling Hearings
Attorneys and self-represented litigants must provide an email address for electronically receiving signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
Page 1 | E-Filing Portal Contact Information
Attorneys and self-represented litigants must update their contact information using Form 2.603 whenever their registered electronic-service email changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Page 1 | E-Filing Portal Contact Information
Courtesy Copy Requirements
Courtesy copies must be delivered no later than two days before an evidentiary proceeding.
Deadline for Submissions: Courtesy copies must be delivered to the court no later than two (2) days before any evidentiary proceeding.
Page 3 | E. Courtesy Copies of Case Law and Other Documents
Courtesy copies of case law or other specified documents must be submitted for any evidentiary proceeding.
When Required: Courtesy copies of case law or other specified documents must be submitted to the court for any evidentiary proceeding.
Page 3 | E. Courtesy Copies of Case Law and Other Documents
Courtesy copies must be sent by email to ircjudge@circuit19.org.
Submission Method: Sent by email to ircjudge@circuit19.org.
Page 3 | E. Courtesy Copies of Case Law and Other Documents
Courtesy copies must reach the court at least two days before an evidentiary proceeding.
Courtesy copies must be delivered to the court no later than two (2) days before any evidentiary proceeding.
Page 1 | Courtesy Copies
Courtesy copies of case law or other specified documents are required for evidentiary proceedings.
Courtesy copies of case law or other specified documents must be submitted to the court for any evidentiary proceeding.
Page 1 | Courtesy Copies
Submission Method: Sent by email to ircjudge@circuit19.org.
Submission Method: Sent by email to ircjudge@circuit19.org.
Page 1 | Courtesy Copies
Adjournment & Extension Requirements
Continuances are disfavored and require good cause; a continuance request must be submitted at least five days before the scheduled court date.
Continuances are disfavored and will be granted only upon good cause shown. A request for continuance must be submitted at least five (5) days prior to the scheduled court date.
Page 2 | B. Scheduling Procedures
Continuances require good cause and must be requested at least five days before the scheduled court date; absent good cause, the requesting party must sign the motion.
Continuances are disfavored and will be granted only upon good cause shown. A request for continuance must be submitted at least five (5) days prior to the scheduled court date. Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).
Page 1 | Continuance Procedure
Chambers Communication Rules
Communications with the judicial office must comply with Canon 3, which generally prohibits ex parte and other communications outside the parties’ presence about a pending or impending proceeding unless authorized by law.
All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.
Page 1 | A. Communications with the Judicial Office
Communications to the judicial office must be emailed to the listed address with the case number, case name, and relevant matter in the subject line.
Method of Communication: All communications to the judicial office must be submitted by e-mail to ircjudge@circuit19.org. The subject line must contain the case number, case name, and relevant matter (e.g., 2024 CC 001234 – Doe v. Doe - 2-Hour Hearing Requested).
Page 1 | A. Communications with the Judicial Office
Hearings must be canceled by immediately emailing the judicial assistant.
You must cancel hearings by notifying the judicial assistant immediately by email.
Page 2 | B. Scheduling Procedures
Requests for all other motion hearings must be emailed to the judicial office.
Hearings must be requested by e-mail to ircjudge@circuit19.org.
Page 2 | B. Scheduling Procedures
Proposed orders must be sent in Word format by email to ircjudge@circuit19.org.
Submission Method: Sent in Word format by e-mail to ircjudge@circuit19.org
Page 3 | D. Submission of Orders and Judgments
After e-filing an emergency motion, a copy must be emailed to the judicial assistant.
A copy of the motion must be sent to the judicial assistant by email once it has been e-filed.
Page 4 | F. Emergency and Other Urgent Matters
Email the proposed order as an attachment to IRCJudge@circuit19.org, identify the judge, case style, and case number, and attach no other document.
Proposed orders must be in Word format and emailed as an attachment to IRCJudge@circuit19.org. When emailing, please indicate which judge the order is to be directed to, the case style and case number. Only the proposed order should be attached to the email.
Page 1 | Proposed Orders in Criminal and Civil Cases
Requests for all other motion hearings must be emailed to the judicial office.
Hearings must be requested by e-mail to ircjudge@circuit19.org.
Page 1 | Scheduling All Other Motion Hearings
The judicial assistant must be notified by email immediately to cancel a hearing.
You must cancel hearings by notifying the judicial assistant immediately by email.
Page 1 | Cancelling Hearings
All communications to the judicial office must be emailed to the listed address with the case number, case name, and relevant matter in the subject line.
Method of Communication: All communications to the judicial office must be submitted by e-mail to ircjudge@circuit19.org. The subject line must contain the case number, case name, and relevant matter (e.g., 2024 CC 001234 – Doe v. Doe – 2-Hour Hearing Requested).
Page 1 | Method of Communication
After e-filing an emergency-hearing motion, a copy must be emailed to the judicial assistant.
A copy of the motion must be sent to the judicial assistant by email once it has been e-filed.
Page 1 | Emergency Hearings
The court will not consider unsolicited communications from non-parties, and parties may contact the judicial office only as permitted by these procedures.
Unsolicited communications from non- parties will not be considered by the court. Parties may only contact the judicial office in accordance with these practices and procedures.
Page 2 | A. Communications with the Judicial Office
If the court finds a status conference is needed, the moving party must contact the court to schedule it.
If the court agrees that a status conference is required, the moving party shall contact the Court to schedule a hearing.
Page 1 | Status Conference
For an ADA accommodation, contact Kate Bradford, Esq., General Counsel, by email.
ADA Accommodations: If you need an ADA accommodation, please contact Kate Bradford, Esq., General Counsel at bradfordk@circuit19.org or by phone at (772) 807-4370.
Page 5 | J. Other Division Procedures
Requests for ADA accommodations may be directed to the listed general counsel email address or phone number.
If you need an ADA accommodation, please contact Kate Bradford, Esq., General Counsel at bradfordk@circuit19.org or by phone at (772) 807-4370.
Page 1 | ADA Accommodations