Judge Lillian B. Ewen
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Case Law, Hearing Materials
- Email • In Advance
- In Advance
Case Law, Legal Memorandum, Hearing Materials
- Email • Five Business Days Before Hearing
- No Later Than Five Business Days Before Hearing
In Camera Cover Letter
- Contemporaneously
Adjournments
- A motion to change the number of trial days must be filed and heard at least 60 days before the e-docket call.
Communication
Chambers
Chambers
Phone
Chambers
Phone
Chambers
Chambers
Phone
Chambers
Document Format Requirements52 rules
If the Supreme Court has approved a form of interrogatories for the type of action, the party is required to use the form approved by the court in its initial set of interrogatories.
Final jury instructions and verdict forms must be submitted to the court in printed form appropriate for submission to the jury.
Unless otherwise agreed to in writing by a requesting party, ESI shall be produced in native data format, together with all associated metadata.
In such cases where production in native format is not possible or advisable (e.9., redacted documents), native format files shall be converted to static images and each page thereof saved electronically as a single page "TIFF" image that reflects how the source document would have appeared if printed out to a printer attached to a computer viewing the file.
Requested structured data must be extracted using appropriate queries and produced to match specified criteria and fields in a verifiably responsive format readable with commonly available tools.
Court's wording
Where structured data (e.g., data from a database) is requested, appropriate queries will be used to extract relevant data from any such database, which data shall match specified criteria, and returning specified fields, in a form and format that is verifiably responsive and readable by the use of commonly available tools.
A. Native File Format. The parties agree that production will be made in native format, as the ESI exists on the producing party's computer system.
For non-native productions, each page must be saved as an image, preserving the original document, attachment, and affixed-note unitization.
Court's wording
For files or records not produced in their native format, each page of a document shall be electronically saved as an image file. If a document consists of more than one page, the unitization of the document and any attachments and/or affixed notes shall be maintained as it existed in the original when creating the image f,rles.
A party need produce only one copy of an exact duplicate responsive record, as defined by the stated hash and metadata criteria; differing filenames alone do not defeat duplicate status, and a requested custodian spreadsheet will be produced.
Court's wording
To the extent that exact duplicate documents (based on MD5 or SHA- I hash values) reside within a party's ESI dataset, each party is only required to produce a single copy of a responsive document or record. ESI with differing file names but identical hash values shall not be considered duplicates. Exact duplicate shall mean bit-for-bit identicality with both document content together with all associated metadata. Where any such documents have attachments, hash values must be identical for both the document-plus-attachment (including ===== PAGE 8 ===== associated metadata) as well as for any attachment (including associated metadata) standing alone. If requested, the parties will produce a spreadsheet identifring additional custodians who had a copy of the produced document.
a multipage text (.TXT) file containing searchable text from the native file, and the metadata as discussed later in this document.
The specified physical documents and records must be converted to single-page TIFF files and produced under the stated protocols or another agreement between the parties.
Court's wording
Documents or records which either were originally generated or instantiated as ESI but now only exist in physical hard-copy format, or documents or records that were originally generated in hard-copy format shall be converted to a single page .TIFF file and produced following the same protocols set forth herein or otherwise agreed to by the parties.
Non-native productions must have a legible Bates number on each page without obscuring source information; other legends or stamps are prohibited except for the stated confidentiality and redaction designations.
Court's wording
For files not produced in their native format, each page of a produced document shall have a legible, unique page identifier ("Bates Number") electronically "burned" onto the TIF image in such a manner that information from the source document is not obliterated, concealed, or interfered with. There shall be no other legend or stamp placed on the document image unless a document qualifies for confidential treatment pursuant to the terms of a Protective Order entered by this Court in this litigation or has been redacted in accordance with applicable law or Court order. In the case of confidential materials as defined in a Protective Order, or materials redacted in accordance with applicable law or Court order, a designation may be "burned" onto the document's image at a location that does not obliterate or obscure any information from the source document.
Documents shall be produced on CD-ROM, DVD, external hard drive (with standard PC compatible interface), or such other readily accessible computer or
Native-format ESI must be placed in a Bates-numbered Logical Evidence Container or on a Bates-numbered storage device; its hash value is the controlling identifier, with a spreadsheet mapping available as an alternative when document-level Bates numbers are desired.
Court's wording
Any ESI produced in native data format shall be placed in a Logical Evidence Container that is Bates numbered, or the storage device (i.e., CD, USB, hard drive) containing such files shall be so Bates numbered. For purposes of further use in depositions, discussions or any court proceedings, the hash value of any document or ESI will constitute its unique controlling identifier. Alternatively, if Bates numbers per document are desired, a spreadsheet may be create providing a Bates number to hash relationship.
For documents not produced in native format, extracted text must reflect the full electronically extracted text, be provided in ASCII format, and be labeled and produced on Production Media as specified in paragraph II.H.
Court's wording
For files not produced in their native format, text files for produced documents shall be produced reflecting the full text that has been electronically extracted from the original, native electronic files ("Extracted Text"). The Extracted Text shall be provided in ASCII text format and shall be labeled and produced on Production Media in accordance with the provisions of paragraph II.H above, "Production Media."
The documents contained on the media shall be organized and identified by custodian, where applicable.
For non-native productions, the listed metadata fields must be produced to the extent available, with document or production numbers using the standard Bates numbering used in previous productions.
Court's wording
Where non-native format data is produced, the following list identifies the Metadata fields that will be produced (to the extent available): . Document number or Production number (including the document start and document end numbers). This should use the standard Bates number in accordance with those used in previous productions; . BeginAttach; . EndAttach; . Title/Subject; ===== PAGE 10 ===== . Sent/Date and Time (for emails only); . Last Modified Date and Time Created Date and Time (for E-docs); . Received Date and Time (for emails only); . Author; . Recipients; r CCti . bcc:; . Source (custodian); . Hash Value; . File Path; . Media (type of media that the document was stored on when it was collected); . Page Count; . Original File Name; . Doc extension; . Full text; . Accessed Date & Time; and . Last Print Date.
The parties agree that the production of Metadata produced will be provided in connection with native data format ESI requested, and includes without limitation, file, application and system metadata.
A producing party may not use a format other than the one requested or designated unless the parties first meet and confer unsuccessfully and the format conflict is referred to and resolved by the court.
Court's wording
Notwithstanding anything contained herein to the contrary, a producing party shall not produce ESI in a format not ===== PAGE 12 ===== requested or designated by the requesting party unless (i) the parties have met and conferred, and, having been unable to resolve such format production conflict at such meet and confer session, (ii) prior to referral to and resolution of such issue by the court.
Each Production Media item must identify its production, material type, production date, and Bates-number range.
Court's wording
Each item of Production Media shall include: (1) text referencing that it was produced ln (*:**cv**'t'*;, (2) the type of materials on the media (e.g., "Documents," "OCR Text," "Objective Coding," etc.) (3) the production date, and (a) the Bates number range of the materials contained on such Production Media item.
The text files will be named with the unique Bates number ofthe first page of the corresponding document followed by the extension ".txt."
Email attachments and embedded files must be mapped to their parent by the Document or Production number. If attachments and embedded files are combined with their parent documents, then "BeginAttach" and "EndAttach" fields listing the unique beginning and end number for each attachment or embedded document must be included.
FORMATS: Acceptable formats to be emailed are PDF, JPG, PNG, and MP4. No other file types will be accepted.
In addition to the clerk’s original of any exhibit, you must bring a copy of each exhibit to the hearing/trial for: i. The court; ii. Any witnesses.
All proposed orders must be submitted in Word format. The proposed order shall be typed in Times New Roman 12 pt font. The document should be named in a searchable format, which contains a short style of the case, short case number and short name of order.
- File type
- Word
- Font
- Times New Roman
- Font size
- 12 points
- Proposed order
Labels should either be a separate page or attached to the back of the first page of each exhibit.
Documents submitted to this office by e-mail should be attached as a document with a name that is easily identifiable and searchable, and not attached under a “scanned doc” name.
The proposed order shall be typed in Times New Roman 12 pt font.
- Font
- Times New Roman
- Font size
- 12 points
- Proposed order
Format: All proposed orders must be submitted in Word format.
- File type
- Word
- Proposed order
The document should be named in a searchable format, which contains a short style of the case, short case number and short name of order. SAMPLE: Doe v. Doe 25-DR-3 (grant SJ).
Format: Any digital format is acceptable (though PDF is preferred), as long as the pertinent sections are highlighted (for case law) or tabbed (for binders).
- Case law
- Hearing materials
Formatting
- •Highlight pertinent sections of case law.
- •Tab binders
Please make sure the documents are tabbed for ease of reference.
Formatting
- •Documents must be tabbed for ease of reference
If there is a motion to compel a response to discovery, you may submit a copy of said motion to the judicial assistant with a proposed order in Word format giving the opposing party ten (10) days from the date of the order to compel.
You may submit a timestamped copy of the motion and consent with a proposed order in Word to slcjudge13@circuit19.org.
If the records to be produced consist of electronically stored information, the records must be produced in a form or forms in which they are ordinarily maintained or in a reasonably usable form or forms.
Party A, having made a proper request, is entitled to receive the emails in the form requested unless there is an objection followed by an agreement by the parties or court determination on form.
Document Filing Requirements155 rules
An E-Docket Call Form must be submitted together with the required joint pre-trial stipulation and jury instructions.
Court's wording
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO SLCJUDGE13@CIRCUIT19.ORG BY 12:00 P.M. THREE BUSINESS DAYS BEFORE YOUR POSTED E-DOCKET CALL DATE
Providing the court with a copy of the CD, instead of a certified written transcript, is insufficient for review of exceptions by the court.
A party filing exceptions must provide a supporting record, which includes the court file, designated transcript portions, and all depositions and evidence presented to the Magistrate; a written transcript may be required.
Court's wording
Any party filing exceptions will be required to provide the Court with a record sufficient to support the exceptions, or the exceptions may be denied. A record sufficient to support exceptions may require a written transcript of the relevant proceedings. The record shall include the court file, designated portions of the transcript of proceedings before the General Magistrate, and all depositions and evidence presented to the General Magistrate.
No hearing time will granted until the CMPO is filed in the court file.
Do not file a notice of hearing in the court file until you have received that confirmation from the judicial assistant.
Motions and hearing notices must include a good faith certificate addressing contact, efforts to resolve the matter, hearing coordination, and the movant’s personal and direct conferral or attempted conferral.
Court's wording
All motions and notices of hearing must contain a certificate of good faith that you have contacted the opposing party (and attempted to resolve the matter without court time) and coordinated the hearing date, time, and amount of time necessary for the hearing. It must include a certification that the movant (attorney versus staff if the movant is represented) has personally and directly conferred or attempted to confer with the attorney or opposing party.
Notices of hearings MUST contain the other party’s email address if the party is pro se.
Notices of hearing MUST contain the ADA notification required by Fla. R. Gen. Prac. & Jud. Admin. 2.540.
Notices of hearings MUST contain a good faith certificate (see Good Faith Certificate below)
Unless an in-person hearing has been specified, every notice of hearing must include the stated Zoom appearance and testimony language.
Court's wording
All notices of hearing must have the following language (unless the judge or the judicial assistant have specified that the hearing must be in person): At the designated hearing time, you will appear through Zoom teleconferencing (without charge) via video by clicking https://zoom.us/j/3984050002 or phone by calling 1-786-635-1003; Meeting ID: 398 405 0002. You must appear via video to provide testimony. You will be in the virtual “waiting room” until the case is called.
Motions for continuance will initially be considered in chambers and must be accompanied by a proposed order (see subsection D for format below).
- Document
- Motion for continuance
Must include
- •Proposed order
Motions without the required Certificate of Conferral, in the correct format, may be stricken for non-compliance.
No notice of cancellation will be accepted by this office unless 1) the pending pleading is withdrawn; or 2) the pending pleading is rescheduled while remaining in compliance with the CMPO.
A certificate of conferral must appear at the end of the motion above the signature block and substantially follow the stated form.
- Document
- Motion
Must include
- •Certificate of conference
Court's wording
At the end of the motion and above the signature block, the movant must include a certificate of conferral in substantially the following form: “I certify that prior to filing this motion, I discussed the relief requested in this motion by [method of communication and date] with the opposing party and [the opposing party (agrees or disagrees) on the resolution of all or part of the motion]
It is the responsibility of the moving party to contact the judicial assistant at slcjudge13@circuit19.org to advise of the cancellation AND file a notice of cancellation in the court file.
The date listed in the conferral must be within 7 days of the filing of the motion. Otherwise, parties will be required to update the conferral before hearing time will be offered.
Your proposed order must contain a complete service list, setting forth e-service address for pro se litigants, as well as any postal addresses if there is no e-service address.
All emergency 4 motions must be clearly marked in the title of the motion as an emergency and emailed to the court’s office at slcjudge13@circuit19.org with a timestamp on it. A proposed order meeting the requirements of subsection D above must be included.
- Document
- Emergency motion
Must include
- •Proposed order
Counsel for each case must submit one E-docket call form for the applicable trial period, after agreeing on trial dates, and all counsel of record must sign it.
Court's wording
Counsel for each case is required to submit the E-docket call form for the trial period during which your case is set. All counsel shall discuss and agree regarding trial dates to be selected, and one form is to be submitted for each case. The form shall be signed by all counsel of record for that particular case.
PRE-TRIAL COMPLIANCE: This court requires full compliance with the Case Management Plan and Order Setting Trial, which includes the timely submission of a joint pre-trial statement.
Motion to Withdraw: The motion must contain the party’s last known mailing address, phone number, including area code, and eservice address (email). If not available, the motion must state that the information is not available and the details of a good faith attempt to obtain it.
Additionally, the motion and proposed order must set forth the next court date/trial date.
A motion to compel must include a good-faith certification describing a recent personal and direct conference or attempted conference by the movant, or by counsel’s staff if the movant is represented.
Court's wording
The motion must have a good faith certification. The good faith certification must state that the movant (attorney versus staff if the movant is represented) has personally and directly conferred or attempted to confer with the attorney or pro se party failing to make discovery in good faith so as to obtain the information without court action not more than 7 days prior to the filing of the motion.
Note: If the party’s consent is obtained after the motion has been filed, you must file an amended motion referencing the consent and submit an updated proposed order.
The motion must also set forth the specific efforts made to personally and directly communicate with opposing counsel and the dates involved. General statements will not be accepted.
A filing or submission containing AI-generated content must disclose AI use on its face and certify that the filer personally reviewed and verified its accuracy.
- Document
- Filing or submission
Must include
- •AI disclosure
Court's wording
If any attorney or pro se party submits to the court any filing or submission containing AI-generated content, that attorney or pro se party must disclose the use of artificial intelligence on the face of the document and also must include a certification that the attorney or pro se party has personally reviewed and verified the content’s accuracy.
Motions for more definite statement must point out the defects complained of and the details desired.
Motions to dismiss must state the grounds and the applicable substantial matters of law specifically and with particularity.
The moving party shall furnish the court with a proposed order upon the filing of the motion.
- Document
- Motion
Must include
- •Proposed order
If the issue being set for hearing can be referred to the General Magistrate, an Order of Referral shall be submitted to the General Magistrate’s assistant (if not previously referred) and the hearing shall be scheduled before the General Magistrate.
If a written objection to the General Magistrate has been filed by a party, you MUST provide a copy to this Court when providing the hearing documents as required. Failure to provide a copy of the objection may result in the matter being stricken from the docket.
The notice must include specifics on the materials in question, the nature of the privilege asserted, and the date on which inadvertent disclosure was discovered.
A party withholding discoverable information based on privilege or another protection must expressly claim the protection and describe the withheld material sufficiently for other parties to assess the claim without revealing protected information.
Court's wording
A party who responds to or objects to discovery requests and who withholds information otherwise discoverable by asserting that the information is privileged or subject to other protection from discovery must assert a claim expressly and must describe the nature of the documents, communications, or things not produced or disclosed, such that, without revealing the privileged or protected information itself, the description will enable other parties to assess the applicability of the privilege or protection.
A response to a Rule 1.350 request must reproduce each request in full and in numbered form, followed by the response.
Court's wording
When responding to a request for production or inspection served pursuant to Rule 1.350, the responding party is required to state each discovery request in full as numbered, followed by the answer, objection, or other response.
If documents will be produced, the response must give a specific date when they will be available; a mutually agreeable time is insufficient.
Court's wording
If the documents will be produced, the response should state a specific date when the responsive documents will be available. For example, to state that the requested documents will be made available at a “mutually agreeable time” is not sufficient.
Filing & Service rules
Electronic Filing Rules
The E-Docket Call Form and its required accompanying documents must be submitted by email to the specified address.
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO SLCJUDGE13@CIRCUIT19.ORG BY 12:00 P.M. THREE BUSINESS DAYS BEFORE YOUR POSTED E-DOCKET CALL DATE
Civil cases · Court notice
Page 1 | 2026 E-Docket Call Dates
Proposed orders must be submitted by email to slcjudge13@circuit19.org.
Submission Method: Via email to slcjudge13@circuit19.org
Page 8 | D. SUBMISSION OF PROPOSED ORDERS
The E-Docket Call Form, required joint pre-trial stipulation, and jury instructions must be emailed to the specified address by the stated deadline.
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO SLCJUDGE13@CIRCUIT19.ORG BY 12:00 P.M. THREE BUSINESS DAYS BEFORE YOUR POSTED E-DOCKET CALL DATE
Civil cases · Court notice
Page 1 | 2027 E-Docket Call Dates
Do not email exhibits to the Clerk’s office for pre-marking.
DO NOT send/e-mail exhibits to the Clerk’s office for pre-marking.
Page 1 | FOR VIRTUAL ZOOM HEARINGS
Only the Exhibit List should be e-filed in advance.
ONLY THE EXHIBIT LIST SHOULD BE E-FILED IN ADVANCE.
Page 1 | FOR VIRTUAL ZOOM HEARINGS
Notwithstanding, all exhibits must be e-filed with the Clerk for safekeeping after the hearing/trial.
Notwithstanding, all exhibits must be e-filed with the Clerk for safekeeping after the hearing/trial.
Page 1 | FOR VIRTUAL ZOOM HEARINGS
The party who successfully admits an exhibit must file hard copies with the Clerk by drop-off or mail within seven business days after the hearing.
The party who is successful in admitting an exhibit is responsible for filing hard copies of admitted exhibits with the Clerk via drop-off or mail within seven (7) business days, POST-hearing.
Page 1 | FOR VIRTUAL ZOOM HEARINGS
Attorneys must email proposed orders to the judicial assistant at least two business days before the hearing.
Submission Method: Via email to slcjudge13@circuit19.org Deadline for Submissions: Attorneys shall submit proposed orders two business days prior to hearings.
Page 1 | Submission Method; Deadline for Submissions
Signed orders will be electronically filed and served only through the e-portal.
Signed orders will be e-filed and e-served via the e-portal only.
Page 7 | D. SUBMISSION OF PROPOSED ORDERS
Unanticipated rebuttal evidence may be shared during a Zoom hearing or emailed during the hearing with the court’s permission.
UNANTICIPATED REBUTTAL EVIDENCE may be submitted during the Zoom hearing through the Sharing Feature or be emailed during the hearing with permission of the court.
Page 1 | FOR VIRTUAL ZOOM HEARINGS
Signed orders will be filed and served electronically through the e-portal only.
Signed orders will be e-filed and e-served via the e-portal only.
Page 1 | Format
Filing Timing and Cure Windows
The E-Docket Call submission is due by 12:00 P.M. three business days before the posted E-Docket Call date.
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO SLCJUDGE13@CIRCUIT19.ORG BY 12:00 P.M. THREE BUSINESS DAYS BEFORE YOUR POSTED E-DOCKET CALL DATE
Civil cases · Court notice
Page 1 | 2026 E-Docket Call Dates
Designated transcript portions must be delivered to the Court and all other parties at least 48 hours before the hearing.
The designated transcript portions must be delivered to the Court and all other parties at least 48 hours before the hearing.
Civil cases
Page 1 | Record and Transcript Requirements for Exceptions
Exceptions to the General Magistrate’s Report and Recommendation must be filed within 10 days after service.
Review of the Report and Recommendation made by the General Magistrate shall be by exceptions filed within 10 days after it is served, as provided in Rule 1.490(i), Florida Rules of Civil Procedure.
Civil cases
Page 1 | Review of the Report and Recommendation
A party opposing referral must file a written objection with the Clerk before the hearing begins and provide a copy to the assigned Circuit Judge.
IF YOU DO NOT WANT TO HAVE THIS MATTER HEARD BY THE MAGISTRATE, YOU MUST FILE A WRITTEN OBJECTION TO THE REFERRAL WITH THE CLERK OF COURT PRIOR TO COMMENCEMENT OF THE HEARING. A COPY OF THE WRITTEN OBJECTION SHALL ALSO BE PROVIDED TO THE CIRCUIT JUDGE ASSIGNED TO THE CASE.
Civil cases
Page 1 | Objection to Referral and Consent
Cross-exceptions may be filed within 5 days after service of the exceptions.
Any party may file cross-exceptions within 5 days from the service of the exceptions.
Civil cases
Page 1 | Review of the Report and Recommendation
The party who files a motion must submit a proper hearing-time request to the judicial assistant within 30 days after filing the motion.
The party filing the motion shall submit a proper request for hearing time to the judicial assistant within 30 days of the filing of the motion.
Page 4 | B. Scheduling Procedures
Attorneys must submit proposed orders two business days before the hearing.
Deadline for Submissions: Attorneys SHALL submit proposed orders two business days prior to hearings.
Page 8 | D. SUBMISSION OF PROPOSED ORDERS
If the movant does not submit a proposed order two business days before the hearing in the required format and on the approved template, the court will strike the hearing and will not reset it until receiving the order.
***Failure of the movant to submit a proposed order two business days prior to the hearing in the format described above on the court’s approved template will result in the court striking the hearing from the court calendar. The hearing will not be reset until the proposed order is received***
Page 8 | D. SUBMISSION OF PROPOSED ORDERS
Counsel must email the E-docket call form to the court by 5:00 p.m. three business days before the E-docket call month.
docket will fill out the E-docket call form found in your Case Management Plan and Order Setting Trial, and e-mail it to slcjudge13@circuit19.org no later than 5:00 p.m. three business days before your E-docket call month.
Page 10 | H. E Docket Procedures
A privilege log should be submitted within a reasonable time before a motion-to-compel hearing; a very late or inadequate log may result in waiver.
If a party does not submit a privilege log within a reasonable time before a hearing on the motion to compel, then the trial court can be justified in finding a waiver because there would be no basis on which to assess the privilege claim. A very late and inadequate privilege log could subject a party to waiver of the privilege.
Civil cases
Page 150 | PRIVILEGE LOGS
The parties were directed to file their discovery responses by the following day.
Consequently, I directed the parties to file, under seal, all their written responses to each other’s discovery requests by the following day.
Civil cases
Page 178 | 2. Potentially obstructionist discovery responses
The joint statement must be filed with the clerk no later than 14 days before the initial case management conference.
which shall be filed with the clerk of the court no later than 14 days before the conference
Civil cases
Page 194 | Rule 1.201(b)(1)
If the Notice of Compliance is not filed within 15 days after the meet and confer, Plaintiff must notice a Case Management Conference to address the noncompliance.
If the Report is filed within 15 days of the meet and confer, counsel for the parties need take no further action to comply with this Order, absent further motion by the parties or order of this Court. If the Notice of Compliance is not filed within 15 days of the meet and confer, Plaintiff shall notice a Case Management Conference pursuant to 1.200(a) for Uniform Motion Calendar to address the specific issues that have resulted in the lack of compliance.
Civil cases
Page 206 | Standing Order on Electronically Stored Information Discovery
Jury instructions must be e-filed by the event-section deadline, and a copy must be emailed with the e-docket form and joint pre-trial stipulation by noon on the first business day before the e-docket call month.
Jury instructions must be e-filed no later than the date set forth in the event section above. A copy shall also be e-mailed to the Judicial Assistant along with the E-Docket Call Form, and the Joint Pre-Trial Stipulation no later than the first business day before your E-Docket call month by 12:00 p.m.
Civil cases
Page 1 | Jury Instructions
All forms must be emailed to the listed address by 5:00 p.m. three business days before the e-docket call month.
All forms are to be e-mailed to slcjudge13@circuit19.org by 5:00 p.m. three business days before your E-Docket Call month.
Civil cases
Page 1 | E-Docket Form
The privilege-asserting party may file a reply or rebuttal within 5 days after service of the discovery-seeking party’s submission.
The party asserting the privileges raised may then file a reply or rebuttal submission to the submission within 5 days of service of the discovery seeking party’s submission.
Civil cases
Page 2 | In Camera Review
Within 10 days after service of the Notice of Request for In Camera Inspection, the party asserting privilege may submit a memorandum addressing the documents and asserted privileges.
Within 10 days of the party seeking discovery serving a “Notice of Request for In Camera Inspection,” the party asserting the privileges raised may make a submission in the form of a memorandum addressing the documents to be reviewed under the Notice of Request for In Camera review and the applicability of any of the privileges raised.
Civil cases
Page 2 | In Camera Review
Requested documents must be provided to the Court within 7 business days for requests covering 25 or fewer documents, or within 10 days for requests covering more than 25 documents.
The documents appearing in the request for in camera review shall be provided to the Court within 7 business days of receipt of a Notice of Request for In Camera Review if review of 25 documents or less is requested, and within 10 days if review of more than 25 documents is requested.
Civil cases
Page 2 | In Camera Review
Any amendments to previously asserted privileges must be submitted within the initial 10-day submission period.
Any amendments to the privileges previously asserted shall also be submitted within this initial 10-day submission period.
Civil cases
Page 2 | In Camera Review
Within 10 days after the privilege-asserting party’s submission, the discovery-seeking party may submit a memorandum addressing the applicability of the asserted privileges.
Within 10 days of any submission by the party asserting the privileges raised, the party seeking discovery may make a submission to the Court also in the form of a memorandum directed to the applicability of the privileges asserted.
Civil cases
Page 2 | In Camera Review
The parties must present their respective proposed orders to the Court within 15 days after the meet and confer.
Stipulation or Agreed Order, the parties shall present their respective proposed orders to the Court for consideration within 15 days of the meet and confer.
Civil cases
Page 3
If the Notice of Compliance is not filed within 15 days after the meet and confer, Plaintiff must schedule a 15-minute Case Management Conference to address the noncompliance.
If the Notice of Compliance is not filed within 15 days of the meet and confer, Plaintiff shall schedule a 15- minute Case Management Conference pursuant to l .200(a) to address specific issues that have resulted in the lack of compliance.
Civil cases
Page 3
The E-Docket Call submission is due by 12:00 P.M. three business days before the posted E-Docket Call date.
AN E-DOCKET CALL FORM MUST BE SUBMITTED WITH REQUIRED JOINT PRE-TRIAL STIPULATION AND JURY INSTRUCTIONS TO SLCJUDGE13@CIRCUIT19.ORG BY 12:00 P.M. THREE BUSINESS DAYS BEFORE YOUR POSTED E-DOCKET CALL DATE
Civil cases · Court notice
Page 1 | 2027 E-Docket Call Dates
Failure to submit a compliant proposed order on the approved template two business days before the hearing will result in the hearing being stricken and not reset until the order is received.
***Failure of the movant to submit a proposed order two business days prior to the hearing in the format described above on the court’s approved template will result in the court striking the hearing from the court calendar. the hearing will not be reset until the proposed order is received***
Page 1 | Deadline for Submissions
The moving party must request hearing time within 30 days after filing the motion or the motion may be denied without prejudice.
The party filing the motion shall submit a proper request for hearing time to the judicial assistant within 30 days of the filing of the motion. Failure to do so may result in the denial of the motion without prejudice.
Page 1 | Scheduling Hearings
If the Report is filed within 15 days after the meet and confer, no further compliance action is required unless the parties move or the Court orders otherwise.
If the Report is filed within 15 days of the meet and confer, counsel for the parties need take no further action to comply with this Order, absent further motion by the parties or order of this Court.
Civil cases
Page 3
Service and Proof of Service Rules
Counsel must immediately serve the order on parties without email and file a certificate of service.
COUNSEL SHALL IMMEDIATELY SERVE A COPY OF THIS ORDER ON ALL PARTIES WITHOUT EMAIL AND FILE A CERTIFICATE OF SERVICE.
Civil cases
Page 1 | Service of Order
The party must be served, and service must be reflected in the motion’s certificate of service.
You must serve the party in the motion’s certificate of service.
Page 12 | K. OTHER DIVISION PROCEDURES
Privilege must be asserted by serving written notice on the recipient within ten days after actual discovery of the inadvertent disclosure.
The privilege must be asserted within ten days of actual discovery of the inadvertent disclosure by serving a prescribed written notice of the assertion of privilege on the party to whom the materials were disclosed.
Civil cases
Page 27 | Chapter 3: Electronic Discovery
A party must serve written notice asserting privilege within ten days of discovering the inadvertent disclosure.
the party must serve written notice of the assertion of privilege on the party to whom the materials were disclosed, within ten days of actually discovering the 475 inadvertent disclosure.
Civil cases
Page 151
Objections to interrogatories must be served within 30 days after service to preserve them.
For instance, objections to interrogatories served under Rule 1.340 are preserved by serving any objections to the interrogatories within 30 days after service of the interrogatories.
Civil cases
Page 156 | OTHER FORMS OF DISCOVERY
A discovery order or process must be clear, unambiguous, properly issued, and properly served to support a discovery-violation claim or sanction.
The underlying court order (compelling a discovery response) or process (e.g., a subpoena, whether issued by the court or an attorney “for the court”), must be clear and unambiguous, properly issued, and properly served, in order to be grounds for claiming or sanctioning a discovery violation.
Civil cases
Page 166
A written subpoena objection must be served by the earlier of the compliance time or 14 days after service of the subpoena.
The objection must be served before the earlier of the time specified for compliance or 14 days after the subpoena is served.
Civil cases
Page 201 | Rule 45 Subpoena, (d)(2)(B)
A challenge to an assertion of privilege must be served on the person asserting it within 20 days after service of the original notice.
Any party seeking to challenge the assertion of privilege shall do so by serving notice of its challenge on the party, person, or entity asserting the privilege. Notice of the challenge shall be served within 20 days of service of the original notice given by the disclosing party, person, or entity.
Civil cases
Page 203 | RULE 1.285. INADVERTENT DISCLOSURE OF PRIVILEGED MATERIALS
Plaintiff must serve the order on defense counsel within 20 days of defense counsel’s first appearance and schedule a meet and confer within 60 days after service.
1. Plaintiff shall serve this Order upon counsel for Defendant within 20 days of the first appearance of counsel for Defendant, and shall schedule a meet and confer with counsel for Defendant within 60 days of such service.
Civil cases
Page 205 | Standing Order on Electronically Stored Information Discovery
Retained experts must be produced for discovery depositions without a subpoena.
Retained experts must be produced for discovery deposition without the necessity of a subpoena.
Civil cases
Page 230 | Subpoenas
Counsel for the moving party must immediately serve the order on the listed parties with physical addresses and file a certificate of service.
Counsel for (Insert the moving party, e.g. Plaintiff, Defendant, etc.) counsel shall serve a copy of this order on the following parties immediately and file a certificate of service in this court file: (Include parties with physical addresses)
Civil cases
Page 1 | Order Service
In covered cases, Plaintiff must serve the order on defense counsel within 20 days after defense counsel first appears.
Plaintiff shall serve this order upon counsel for Defendant within 20 days of the first appearance of counsel for Defendant
Civil cases
Page 1 | CIVIL JURY DIVISION STANDING ORDER ON ELECTRONICALLY STORED INFORMATION DISCOVERY
Send all exhibits and a copy of the Exhibit List to the other party at least two business days before the trial or hearing.
You must send all of your exhibits and a copy of the Exhibit List to the other party at least TWO (2) BUSINESS DAYS prior to the start of your trial or hearing.
Page 1 | FOR VIRTUAL ZOOM HEARINGS
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516.
Page 1 | E-Filing Portal Contact Information
If exceptions to the Magistrate’s Report are filed, a copy must be submitted to the Magistrate at the same time.
After conclusion of the proceedings, if exceptions to the Magistrate’s Report are filed, A COPY OF SAME SHALL BE CONTEMPORANEOUSLY SUBMITTED TO THE MAGISTRATE.
Civil cases
Page 1 | Review of the Report and Recommendation
A proceeding’s time and place must be assigned as soon as reasonably possible after referral, and each party must receive notice.
A time and place shall be assigned for the proceedings as soon as reasonably possible after this referral is made and notice shall be given to each of the parties either by the Magistrate or one or more of the parties.
Civil cases
Page 1 | ORDER OF REFERRAL TO THE GENERAL MAGISTRATE
Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders and update it when it changes, unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused. Fla. R. Gen. Prac. & Jud. Admin. 2.516. It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Page 3 | A. Communications with the Judicial Office
Signed orders will be electronically served only through the e-portal.
Signed orders will be e-filed and e-served via the e-portal only.
Page 7 | D. SUBMISSION OF PROPOSED ORDERS
A party receiving a privilege assertion notice must promptly notify anyone else to whom it disclosed the materials that notice was served and explain the effect of the rule.
The party receiving the notice shall also promptly notify any other party, person, or entity to whom it has disclosed the materials of the fact that the notice has been served and of the effect of this rule.
Civil cases
Page 203 | RULE 1.285. INADVERTENT DISCLOSURE OF PRIVILEGED MATERIALS
Experts should be subpoenaed for trial because the Court cannot compel the appearance of a witness who is not under subpoena.
All experts should be under subpoena for trial. The Court cannot force a witness to appear who is not under subpoena.
Civil cases
Page 230 | Subpoenas
Failure to serve exhibits at least two business days before the hearing or trial may result in exclusion, cancellation, or other sanctions.
NOTE: Failure to serve your exhibits on the other side(s) AT LEAST 2 BUSINESS DAYS PRIOR TO THE HEARING/TRIAL DATE shall result in exclusion of the exhibit, cancellation of your trial or hearing, and/or other appropriate sanctions.
Page 1 | FOR VIRTUAL ZOOM HEARINGS
Attorneys and self-represented litigants must update their contact information on Form 2.603 whenever their registered electronic-service email changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Page 1 | E-Filing Portal Contact Information
Written notice asserting privilege must be served on the recipient within 10 days after discovering the inadvertent disclosure.
In order to assert the privilege, the party, person, or entity, shall, within 10 days of actually discovering the inadvertent disclosure, serve written notice of the assertion of privilege on the party to whom the materials were disclosed.
Civil cases
Page 203 | RULE 1.285. INADVERTENT DISCLOSURE OF PRIVILEGED MATERIALS
Courtesy Copy Requirements
If counsel or a party intends to rely on case law or other documents at a hearing, an electronic courtesy copy must be provided to the court and opposing party in advance.
When counsel/party intends to rely on case law or other documents in a hearing, a courtesy electronic copy submitted to the court and the opposing party in advance is required.
Page 8 | E. COURTESY COPIES OF CASE LAW AND OTHER DOCUMENTS, INCLUDING HEARING MATERIALS
Courtesy copies of case law, legal memoranda, and hearing materials are due at least five business days before the hearing.
Deadline for Submissions: Courtesy copies of case law, legal memoranda, and/or hearing materials must be submitted no later than five business days prior to the hearing.
Page 9 | E. Courtesy Copies of Case Law and Other Documents
A copy of the entire cover letter, without the enclosed records, must be provided contemporaneously to counsel for all parties.
A courtesy copy of the entire cover letter (without the enclosed records) shall be provided contemporaneously to all parties’ counsel.
Civil cases
Page 2 | In Camera Review
Courtesy copies may be in any digital format, preferably PDF, and must be emailed at least five business days before the hearing with case-law passages highlighted or binder materials tabbed; paper binders will not be accepted or mailed.
Format: Any digital format is acceptable (though PDF is preferred), as long as the pertinent sections are highlighted (for case law) or tabbed (for binders). This is a paperless office. Brevity is appreciated… Submission Method: Via email to slcjudge13@circuit19.org. Paper binders presented at the hearing will not be considered or accepted by the court. Do not mail binders to the judicial assistant. Deadline for Submissions: Courtesy copies of case law, legal memoranda, and/or hearing materials must be submitted no later than five business days prior to the hearing.
Page 1 | Format; Submission Method; Deadline for Submissions
When relying on case law or other documents at a hearing, submit an advance electronic courtesy copy to the court and opposing party, with the documents tabbed for reference.
When counsel/party intends to rely on case law or other documents in a hearing, a courtesy electronic copy submitted to the court and the opposing party in advance is required. Please make sure the documents are tabbed for ease of reference.
Page 1 | When Required
The court will not accept or consider paper binders presented at a hearing, and binders must not be mailed to the judicial assistant.
Paper binders presented at the hearing will not be considered or accepted by the court. Do not mail binders to the judicial assistant.
Page 8 | E. COURTESY COPIES OF CASE LAW AND OTHER DOCUMENTS, INCLUDING HEARING MATERIALS
The court operates as a paperless office.
This is a paperless office. Brevity is appreciated…
Page 8 | E. COURTESY COPIES OF CASE LAW AND OTHER DOCUMENTS, INCLUDING HEARING MATERIALS
Sealing & Redaction Procedures
The parties were directed to file all written responses to each other’s discovery requests under seal by the following day.
Consequently, I directed the parties to file, under seal, all their written responses to each other’s discovery requests by the following day.
Civil cases
Page 178 | 2. Potentially obstructionist discovery responses
Counsel asserting privilege must send chambers the in camera documents in a sealed envelope with the specified marking, provide a cover letter stating the purpose, arrange documents in the notice’s Bates-stamp order, and include no argument or other information in the letter.
For all documents submitted for in camera review pursuant to this Order, counsel for the party asserting the privileges raised shall send a cover letter to the Court’s chambers, enclosing documents for in camera inspection in a sealed envelope marked FOR IN CAMERA REVIEW/NOT TO BE FILED. The cover letter will advise the documents are being provided for an in camera inspection pursuant to this Court’s order. The documents shall be produced with bates stamps in the order set forth in the Notice of Request for In Camera Review. No argument or other information shall be included in the cover letter.
Civil cases
Page 2 | In Camera Review
Counsel should seek to seal private or sensitive information before it becomes part of the public record.
If necessary, counsel should invoke the process of sealing private or sensitive information before the record becomes available as a public record.
Civil cases
Page 29 | PROTECTING CLIENT CONFIDENCES AND DATA
Materials provided to the Court will remain in camera through the conclusion of the case and may be filed under seal for appellate review.
The materials provided to the Court will be maintained in camera until the conclusion of this case and may be filed under seal for purposes of appellate review.
Civil cases
Page 3 | In Camera Review
Filing Bundling Requirements
When a hearing addresses multiple pleadings or motions, one proposed order must account for each in its title, body, and ordered section; separate orders for individual motions will be rejected.
If your hearing is set to address more than one pleading/motion, each pleading/motion must be accounted for in your proposed order (in the title, in the body, and in the ordered section). A separate proposed order for each individual motion will be rejected as non-compliant with these procedures.
Page 8 | D. SUBMISSION OF PROPOSED ORDERS
Additional motions may not be piggy-backed by cross-notice unless counsel first confirms that enough additional hearing time can be reserved.
Additional motions may not be “piggy-backed” by cross-notice unless counsel first confirms with the party who scheduled the hearing and/or the judicial assistant that sufficient additional time can be reserved to hear them.
Page 5 | Notices For Hearing
Additional motions may not be added by cross-notice unless counsel first confirms that sufficient additional hearing time can be reserved.
Additional motions may not be “piggy-backed” by cross-notice unless counsel first confirms with the party who scheduled the hearing and/or the judicial assistant that sufficient additional time can be reserved to hear them.
Page 1 | Notices For Hearing
Requesters are encouraged to submit in camera review requests in manageable batches and need not request review of all documents in one grouping.
The party requesting the in camera review is encouraged to spread out the requests in batches for in camera review and otherwise make the work for the Court more manageable to the extent possible and need not request review of all documents in a single grouping.
Civil cases
Page 2 | In Camera Review
The Court prefers, if possible, one proposed order in Microsoft Word format with redline or blackline annotations showing disagreements and alternative provisions.
The Court prefers, if possible, a single proposed order in Microsoft Word format with "redline" or "blackline" annotations indicating to the Court the areas of disagreement within the proposed order between the parties and any alternative provisions proposed by the objecting party.
Civil cases
Page 3
Pre-Motion Conference Requirements
An attorney must directly contact opposing counsel or a self-represented party and allow at least 48 hours during the business week for a response.
An attorney must directly contact another attorney (or pro se party) and allow at least 48 hours during the business week for a response.
Page 5 | Attempts to Confer
Hearing time will not be allocated unless the good faith certification requirements are strictly followed.
Hearing time will not be allocated unless the good faith certification is strictly followed.
Page 5 | Attempts to Confer
Before filing a non-dispositive motion, the movant must confer in good faith with the opposing party or counsel to try to resolve the motion’s issues.
Pursuant to Rule 1.202, before filing a non-dispositive motion, the movant must confer with opposing party/counsel in a good-faith effort to resolve the issues raised in the motion.
Page 6 | Other re: Conferral
Motions in limine and other trial-conduct motions must be heard before trial unless due diligence could not have made pretrial consideration possible.
Motions in limine and other motions concerning how the trial is to be conducted will not be entertained during trial or on the day of jury selection, unless the court is satisfied that with due diligence, the matter could not have been heard pre-trial.
Page 11 | PRE-TRIAL COMPLIANCE
A producing party may not provide ESI in a different format unless the parties first meet and confer and cannot resolve the format dispute before referring it to the court.
Notwithstanding anything contained herein to the contrary, a producing party shall not produce ESI in a format not requested or designated by the requesting party unless (i) the parties have met and conferred, and, having been unable to resolve such format production conflict at such meet and confer session, (ii) prior to referral to and resolution of such issue by the court.
Civil cases
Page 215
In covered cases, Plaintiff must schedule a meet and confer with defense counsel within 60 days after serving the order.
Plaintiff shall serve this order upon counsel for Defendant within 20 days of the first appearance of counsel for Defendant and shall schedule a meet and confer with counsel for Defendant within sixty (60) days of such service.
Civil cases
Page 1 | CIVIL JURY DIVISION STANDING ORDER ON ELECTRONICALLY STORED INFORMATION DISCOVERY
At the meet and confer, both sides’ counsel must be prepared to discuss and actually discuss each listed ESI and case-management topic.
At the meet and confer, both counsel for Plaintiff and Defendant shall be prepared to discuss in detail, and will actually discuss: a. Whether this matter should be considered Complex Litigation pursuant to Rule 1.201, including the factors in Rule 1.201 (2) as to which there is mutual agreement; b. The identity, employment position and employment address of electronically stored information (ESI) custodians who exist for each of their respective clients; Page 1 of 3 ===== PAGE 2 ===== c. The structure of each of their client's respective computer systems and a descriptive identification of all relevant software, including the identity and number of servers, computers, electronic devices, and email accounts that may contain relevant information or information that would potentially lead to the discovery of admissible evidence in this matter; d. The existence and nature of ESI preservation policies, whether, when, and how a litigation hold was placed on ESI, the possibility of agreements regarding the extent to which ESI should be preserved, the form in which such evidence should be produced, and whether discovery of such information should be conducted in phases or limited to particular individuals, time periods, or sources; e. The need for an ESI disclosure clawback agreement beyond Fla. R. Civ. P. 1.285; f. The scope, estimated cost, and estimated time for completion of ESI discovery required for the claims/counterclaims alleged in accordance with Fla. R. Civ. P. 1.280; g. Whether any ESI issues may significantly protract this litigation, and if so, how such issues may be most efficiently mitigated; and h. Whether the parties can case manage their own electronical discovery by a written stipulation or an Agreed Court Order.
Civil cases
Page 1 | CIVIL JURY DIVISION STANDING ORDER ON ELECTRONICALLY STORED INFORMATION DISCOVERY
Hearing time will not be granted until the CMPO is filed, and the court will not hold time for motions that are not ripe.
No hearing time will granted until the CMPO is filed in the court file. Hearing time will not be held on the court’s calendar for motions that are not yet ripe (i.e., motion for summary judgment under Fla. R. Civ. P. 1.510(c)).
Page 1 | Scheduling Hearings
For good faith conferral, an attorney must contact opposing counsel or a pro se party directly and allow at least 48 hours during the business week for a response; mailing a letter does not satisfy the requirement.
An attorney must directly contact another attorney (or pro se party) and allow at least 48 hours during the business week for a response. Further, sending a letter in the mail (whether to opposing counsel or a pro se party) will never meet the requirement of good faith certification. Hearing time will not be allocated unless the good faith certification is strictly followed.
Page 1 | Attempts to Confer
Timely exceptions are resolved at a hearing on reasonable notice, and cross-exceptions do not delay that hearing absent good cause.
If exceptions are timely filed, the Court shall resolve the exceptions at a hearing on reasonable notice. The filing of cross-exceptions shall not delay a hearing on the exceptions and cross-exceptions unless good cause is shown.
Civil cases
Page 1 | Review of the Report and Recommendation
Staff-to-staff communications about scheduling availability do not satisfy the good faith effort to resolve a matter.
One attorney’s staff member emailing/calling another attorney’s staff member regarding availability on dates and times does not constitute a good faith certification that attempts have been made to resolve the matter.
Page 5 | Attempts to Confer
Sending a letter by mail does not satisfy the good faith certification requirement.
Further, sending a letter in the mail (whether to opposing counsel or a pro se party) will never meet the requirement of good faith certification.
Page 5 | Attempts to Confer
Any scheduled hearing will be cancelled.
Any scheduled hearing will be cancelled.
Page 12 | K. OTHER DIVISION PROCEDURES
A hearing is not required on a motion to compel, and the court will issue an order after a proposed order in the judge’s format is submitted.
There is no requirement for a hearing on such a motion, and the court will issue an order after a proposed order in the judge’s format has been submitted.
Page 12 | K. OTHER DIVISION PROCEDURES
A hearing is not required when the client’s consent has been filed and referenced in the motion to withdraw.
If consent by the client has been filed and referenced in the motion to withdraw, a hearing is not required.
Page 12 | K. OTHER DIVISION PROCEDURES
After an emergency motion is filed and the court deems it an emergency, the judicial assistant will set it for hearing at the earliest opportunity without coordinating with counsel or parties.
Once the motion is filed in the court file and deemed an emergency by the court, the judicial assistant will notice it for hearing at the earliest opportunity without coordination with counsel and parties.
Page 1 | Scheduling
Adjournment & Extension Requirements
A motion for continuance must be in writing unless made at trial and, absent good cause, must be signed by the requesting party.
All motions for continuance shall be in writing unless made at a trial and, except for good cause shown, shall be signed by the party requesting the continuance.
Page 6 | Continuance Procedure
A motion to change the number of trial days must be filed and heard at least 60 days before the e-docket call.
Please note that once the Case Management Plan is approved by the Court, the number of days represented by counsel/parties needed for trial cannot be changed unless a motion is filed and heard at least 60 days prior to the e-docket call.
Civil cases
Page 1 | Circuit Civil Jury/Non-Jury Division Ordered Case Management Plan and Order Setting Trial
A deadline-change request requires good cause based on an emergency or unforeseen issue and compliance with Rule 1.200; specified delays and counsel unavailability are not good cause.
The court will consider a request to approve changes to these deadlines upon a showing of good cause by either party based on matters arising from an emergency nature or unforeseen issues. The party must take action consistent with Rule 1.200. However, now that the Case Management Plan has been entered by the court, procrastination in completing discovery, failure to file motions within sufficient time to have the hearing completed by the above deadline, or the unavailability of counsel will not constitute good cause for a change to these deadlines.
Civil cases
Page 1 | Circuit Civil Jury/Non-Jury Division Ordered Case Management Plan and Order Setting Trial
A motion to extend a deadline must be filed before that deadline expires.
Events may be completed earlier than the deadline, but not later. Motions for extension must be filed prior to expiration of a deadline.
Civil cases
Page 1 | Circuit Civil Jury/Non-Jury Division Ordered Case Management Plan and Order Setting Trial
Motions to extend a deadline, amend the plan, or alter the trial period must comply with Rule 1.200(e), and noncompliant extension motions will not be considered.
Any motion to extend a deadline, amend this case management plan order, or alter an ordered trial period must comply with Fla. R. Civ. P. 1.200(e). Motions for extension of time that do not comply with Rule 1.200(e)(1) will not be considered by the court.
Civil cases
Page 1 | Extensions of Time; Modification of Deadlines In This Case Management Plan Order
A motion to modify the ordered trial period must strictly comply with Rules 1.200(e) and 1.460 or it will be automatically denied.
Additionally, any motion to modify the trial period set per this case management plan order must not only strictly comply with Rule 1.200(e) but also Rule 1.460. Failure to strictly comply with these rules will result in the motion being automatically denied.
Civil cases
Page 1 | Extensions of Time; Modification of Deadlines In This Case Management Plan Order
Continuances are disfavored and require good cause; continuance motions must be written except when made at trial, signed by the requesting party unless good cause is shown, and accompanied by a proposed order.
Continuances are disfavored and will be granted only upon good cause shown. All motions for continuance shall be in writing unless made at a trial and, except for good cause shown, shall be signed by the party requesting the continuance. Fla. R. Gen. Prac. & Jud. Admin. 2.545(e). Motions for continuance will initially be considered in chambers and must be accompanied by a proposed order (see subsection D for format below).
Page 1 | Continuance Procedure
Continuances are disfavored and may be granted only upon a showing of good cause.
Continuances are disfavored and will be granted only upon good cause shown.
Page 6 | Continuance Procedure
Filing a motion to continue alone does not continue the case.
Simply filing a motion to continue will not suffice to continue the case.
Page 10 | H. E Docket Procedures
If a case is rolled or continued, its existing deadlines remain in effect.
If your case is rolled or continued, existing deadlines stay in place, and you will receive an Order Rescheduling E-Docket Call.
Page 10 | H. E Docket Procedures
Agreement by both parties noted on the E-docket call form does not continue the case.
Your case will not be continued because both parties agree and note same on the E-docket call form.
Page 10 | H. E Docket Procedures
Filing a motion or noting the parties’ agreement on the e-docket form does not itself continue the case.
Simply filing a motion to continue will not suffice to continue the case. Your case will not be continued because both parties agree and note same on the E-docket call form.
Civil cases
Page 1 | Motions to Continue
Chambers Communication Rules
All email correspondence with the office must copy opposing counsel or the opposing party if self-represented.
You must include the opposing counsel or party (if pro se) as a copy recipient on all e-mail correspondence with this office.
Page 2 | A. Communication with the Judicial Office
Do not ask the judicial assistant or other court staff to relay messages or ex parte information to the judge.
Please do not ask the judicial assistant or other court personnel to communicate any message to the judge, as this is prohibited ex-parte communication. Court staff is not permitted to relay ex-parte information to the judge.
Page 2 | A. Communication with the Judicial Office
Communicate with the judge only in open court with all parties present, in writing or email copied to the opposing side, or by filing with the Clerk and serving the opposing side; other direct communication is prohibited.
All communication with the judge shall be in open court with all parties present, in writing/e-mail copied to opposing counsel/party, and/or filed with the St. Lucie County Clerk of Court and served on the opposing party/counsel. No party or attorney shall otherwise communicate directly with the judge.
Page 2 | A. Communication with the Judicial Office
Emails must include all parties, including self-represented parties, and the case style or they will be disregarded.
All e-mails must include all parties (even if pro se) and the style of the case, or they will be disregarded.
Page 2 | A. Communication with the Judicial Office
File a motion with the St. Lucie County Clerk of Court before contacting the office to request a hearing date and time.
All motions must be filed with the St. Lucie County Clerk of Court BEFORE you contact this office for hearing date and time.
Page 3 | B. Scheduling Procedures
Hearing time will not be coordinated unless the motion is visible in the clerk’s file and a timestamped copy is attached to the email request.
be coordinated unless 1) the motion is visible in the clerk’s file; and 2) you attach a time stamped copy of the motion to your e-mail requesting hearing time.3 Otherwise, you will not receive hearing time from the judicial assistant.
Page 4 | B. Scheduling Procedures
Emergency motions must be emailed to the court’s office at the stated address, with a timestamp on the email.
All emergency 4 motions must be clearly marked in the title of the motion as an emergency and emailed to the court’s office at slcjudge13@circuit19.org with a timestamp on it.
Page 9 | F. Emergency Motions and Other Urgent Matters
Counsel must email the E-docket call form to the court at the stated address.
docket will fill out the E-docket call form found in your Case Management Plan and Order Setting Trial, and e-mail it to slcjudge13@circuit19.org no later than 5:00 p.m. three business days before your E-docket call month.
Page 10 | H. E Docket Procedures
If a case settles, immediately email the judicial assistant, include transmittal confirmation to all parties, and attach the specified already e-filed and disposition documents.
If your case settles, immediately notify the judicial assistant via email at slcjudge13@circuit19.org with the transmittal confirmation to all parties, attaching an already E-filed notice of settlement, dismissal documents, and final disposition form.
Page 13 | Settlement of Cases
Submit all required hearing documents to the General Magistrate’s office by email, not to the Judge’s office.
Please see the General Magistrate’s procedures for further details on scheduling and requirements. All required hearing documents shall be submitted to the General Magistrate’s office at Civil_Magistrate@circuit19.org, not the Judge’s office.
Civil cases
Page 1 | CIVIL MATTERS TO BE REFERRED TO GENERAL MAGISTRATE
If a case settles, counsel must immediately email the Judicial Assistant, copy all parties, and attach the already e-filed settlement notice, dismissal documents, and final disposition form.
If your case settles, immediately notify the Judicial Assistant via e-mail at slcjudge13@circuit19.org (showing copies provided to all parties), attaching an already e-filed notice of settlement, dismissal documents and final disposition form.
Civil cases
Page 1 | Case Dispositions
Hearings must be scheduled by email to the listed address.
All hearings are set by sending an email to slcjudge13@circuit19.org.
Civil cases
Page 1 | Motions and Hearings
After trial, the party who successfully admits an exhibit must immediately email a copy to the judge for review; failure may delay issuance of the order.
The party who is successful in admitting an exhibit is also responsible for emailing a copy of the exhibit to the judge at slcjudge13@circuit19.org IMMEDIATELY after trial for the judge’s review. Failure to do so will result in delays of the issuance of the order.
Page 2 | FOR VIRTUAL ZOOM HEARINGS
After trial, the party who successfully admits an exhibit must immediately email a copy to the court for review; failure may delay issuance of the order.
The party who is successful in admitting an exhibit is also responsible for emailing a copy of the exhibit to the court at slcjudge13@circuit19.org IMMEDIATELY after trial for the court’s review. Failure to do so will result in delays of the issuance of the order.
Page 2 | FOR IN PERSON HEARINGS & TRIALS
Parties and attorneys must not communicate privately with the judge or ask court staff to relay messages; communications must occur in open court, in writing or email copied to opposing parties, or through a filing served on them.
Please do not ask the judicial assistant or other court personnel to communicate any message to the judge, as this is prohibited ex-parte communication. Court staff is not permitted to relay ex-parte information to the judge. All communication with the judge shall be in open court with all parties present, in writing/e-mail copied to opposing counsel/party, and/or filed with the St. Lucie County Clerk of Court and served on the opposing party/counsel. No party or attorney shall otherwise communicate directly with the judge. All e-mails must include all parties (even if pro se) and the style of the case, or they will be disregarded.
Page 1 | Ex-Parte Communication
The moving party must coordinate hearing dates directly with the opposing party; after three business days without coordination, the moving party may ask the judicial assistant to schedule unilaterally and must describe the attempts in the good faith certificate.
Emails including the judicial assistant attempting to coordinate dates and times with opposing counsel will be ignored and may result in your hearing time being given away as a sanction. The moving party is responsible for contacting the opposing party to coordinate the hearing date. If after three (3) business days you are unable to coordinate the hearing date, you may report that issue to the judicial assistant to unilaterally schedule the hearing setting forth in your good faith certificate the attempts that were made to coordinate the hearing (see below under good faith certificate).
Page 1 | Scheduling Hearings
Request hearing dates by email with opposing counsel or the pro se party copied, confirm availability with all parties, and do not file a notice until the judicial assistant confirms the date is on the calendar.
When requesting a hearing date, please email the judicial assistant at slcjudge13@circuit19.org and copy opposing counsel and/or the pro se party. Once the judicial assistant has responded with dates, it is your responsibility to confirm availability with all parties and notify the judicial assistant to reserve the date. Hearing dates will be confirmed on a first come, first served basis via email. Your hearing date and time is not confirmed until you receive a confirmation email from the judicial assistant that it has been added to the court calendar. Do not file a notice of hearing in the court file until you have received that confirmation from the judicial assistant.
Page 1 | Scheduling Hearings
Counsel must email the E-docket call form by 5:00 p.m. three business days before the docket month; counsel do not attend the in-chambers call.
All E-docket calls will be held in chambers on the first business day of each month. Counsel will not attend E-docket call. Instead, counsel with cases on each month’s docket will fill out the E-docket call form found in your Case Management Plan and Order Setting Trial, and e-mail it to slcjudge13@circuit19.org no later than 5:00 p.m. three business days before your E-docket call month.
Page 1 | Court Schedule
The court will not consider unsolicited communications from nonparties, and parties may contact the judicial assistant only as permitted by these procedures.
Unsolicited communications from non-parties will not be considered by the court. Parties may only contact the judicial assistant in accordance with these practices and procedures.
Page 2 | A. Communication with the Judicial Office
Do not include a cover letter with communications to the office.
Please do not include a cover letter.
Page 2 | A. Communication with the Judicial Office
Emails to the office should identify the case style and case number in the subject, omit the message from the subject, and put the message in the email body rather than attaching an attorney cover letter.
E-mail sent to this office should contain the following in the subject line: • Case Short Style Name (Smith v. Smith) • Case Number (short case number is ok-example: 25-CA-6) • Please do NOT include the message in the subject line • Please do NOT attach cover letters from attorneys. Put the message in the body of the email
Page 2 | A. Communication with the Judicial Office
The email body must state its purpose and specific request, provide a good-faith hearing-time estimate after consultation with the opposing side, and include a good-faith certification describing resolution attempts and their outcome.
The body of the e-mail must contain a brief description of the purpose of the e-mail, including the specific request from this office. Please include a good faith estimate of time needed for the entire hearing (after consulting with opposing counsel/party), and a good faith certification (see below) that attempts have been made to resolve the matter with the outcome of those attempts.
Page 2 | A. Communication with the Judicial Office
Do not send repeated emails about the same subject or start a separate thread about the same case; emails are answered in receipt order.
Do not send multiple emails about the same subject matter. Emails are answered in the order in which they are received. Do not start a separate email thread about the same case—it will be ignored until you reply within the thread.
Page 3 | A. Communications with the Judicial Office
Coordinate all hearings by email through the judicial assistant; the office does not use an online calendar, and hearings and trials are special set.
All hearings must be coordinated through the judicial assistant via email. This office does not use an online calendar. All hearings and trials are special set at this time.
Page 3 | B. Scheduling Procedures
If email is unavailable, leave no more than one voicemail; voicemail messages are answered in receipt order within 24–48 business hours.
If you are unable to e-mail the judicial assistant, please do not leave more than one voicemail message. Voicemail messages are answered in order of receipt within 24-48 business hours.
Page 3 | A. Communications with the Judicial Office
Do not ask the judicial assistant whether an order has been entered until two weeks after the hearing.
Please do not contact the judicial assistant to ask if orders have been entered unless two weeks have elapsed from the date of the hearing.
Page 3 | A. Communications with the Judicial Office
Email hearing-date requests to the judicial assistant and copy opposing counsel or the self-represented party.
When requesting a hearing date, please email the judicial assistant at slcjudge13@circuit19.org and copy opposing counsel and/or the pro se party.
Page 4 | B. Scheduling Procedures
The moving party must coordinate the hearing date with the opposing party; emails that include the judicial assistant in that coordination will be ignored and may result in the hearing time being given away.
Emails including the judicial assistant attempting to coordinate dates and times with opposing counsel will be ignored and may result in your hearing time being given away as a sanction. The moving party is responsible for contacting the opposing party to coordinate the hearing date.
Page 4 | B. Scheduling Procedures
After receiving proposed dates, confirm availability with all parties and notify the judicial assistant; a hearing is confirmed only by the assistant’s email confirming it was added to the calendar.
Once the judicial assistant has responded with dates, it is your responsibility to confirm availability with all parties and notify the judicial assistant to reserve the date. Hearing dates will be confirmed on a first come, first served basis via email. Your hearing date and time is not confirmed until you receive a confirmation email from the judicial assistant that it has been added to the court calendar.
Page 4 | B. Scheduling Procedures
A hearing-time request email must account for both sides’ time and state that it does so.
You must account for time for both sides and state in your email that you have done so, as the court’s presumption is to equally divide the time.
Page 4 | B. Scheduling Procedures
Hearing time will not be held on the calendar for a motion that is not yet ripe, including a summary judgment motion under Fla. R. Civ. P. 1.510(c).
Hearing time will not be held on the court’s calendar for motions that are not yet ripe (i.e., motion for summary judgment under Fla. R. Civ. P. 1.510(c)).
Page 4 | B. Scheduling Procedures
Before seeking to cancel a hearing on the opposing party’s motion or petition, contact that party to determine whether they agree.
If you want to cancel a hearing on the opposing party’s motion or petition, contact the opposing party first to determine whether he/she will agree to the cancellation.
Page 6 | Cancelling a Hearing
To cancel a hearing, contact the judicial assistant by email at the stated address.
If you want to cancel a hearing, contact the judicial assistant at slcjudge13@circuit19.org.
Page 6 | Cancelling a Hearing
Do not call the judicial assistant to ask about a case’s status or trial-week priority.
Do not call the judicial assistant to determine the status of your case or priority of your case for the trial week.
Page 10 | H. E Docket Procedures
Discovery matters, attorney’s fees motions, and all nondispositive matters are referred to the general magistrate, and an order of referral may be requested from the magistrate’s assistant by email.
This court refers discovery matters, attorney’s fees motions, and all non dispositive matters to the general magistrate. You may obtain an order of referral by requesting one from the magistrate’s assistant by email at civil_magistrate@circuit19.org.
Page 11 | I. GENERAL MAGISTRATE
Contact the judicial assistant only after first contacting the magistrate’s assistant and receiving no reasonable response for at least 48 hours during the business week; then forward the email thread for review.
Do not contact the judicial assistant unless and until you have contacted the magistrate’s assistant first and failed to receive a reasonable response (at least 48 hours during the business week). If you fail to receive a reasonable response from the magistrate’s assistant, forward that thread to the judicial assistant for review.
Page 11 | I. GENERAL MAGISTRATE
For a motion to compel a discovery response, a copy may be sent to the judicial assistant with a Word-format proposed order giving the opposing party ten days from the order to compel.
If there is a motion to compel a response to discovery, you may submit a copy of said motion to the judicial assistant with a proposed order in Word format giving the opposing party ten (10) days from the date of the order to compel.
Page 12 | K. OTHER DIVISION PROCEDURES
The opening sentence of an email to the judicial assistant about a motion to withdraw must state whether the client has consented.
Please include whether you have client consent in the opening sentence of your email to the judicial assistant.
Page 12 | K. OTHER DIVISION PROCEDURES
Counsel must not call the Judicial Assistant to ask about the case’s status or trial-week priority.
Please do not call the Judicial Assistant to determine the status of this case or priority of this case for the trial week.
Civil cases
Page 1 | Trial Scheduling
Emails to the office should identify the case style and case number in the subject, keep the message out of the subject, and omit attorney cover letters.
E-mail sent to this office should contain the following in the subject line: Case Short Style Name (Smith v. Smith) Case Number (short case number is ok-example: 25-CA-6) Please do Not include the message in the subject line Please do Not attach cover letters from attorneys. Put the message in the body of the email
Page 1 | Method of Communication
Do not send repeat emails on the same subject or start a new thread about the same case; reply in the existing thread instead.
Do not send multiple emails about the same subject matter. Emails are answered in the order in which they are received. Do not start a separate email thread about the same case—it will be ignored until you reply within the thread.
Page 1 | Response to Inquires
The court will not consider unsolicited communications from non-parties, and parties may contact the judicial assistant only under the stated procedures.
Unsolicited communications from non-parties will not be considered by the court. Parties may only contact the judicial assistant in accordance with these practices and procedures.
Page 1 | Unsolicited Communications
Do not ask the judicial assistant whether an order has been entered until two weeks after the hearing; order information is available on the clerk’s website.
Please do not contact the judicial assistant to ask if orders have been entered unless two weeks have elapsed from the date of the hearing. Information is available online at the clerk’s office website at www.stlucieclerk.gov regarding the entry of orders.
Page 1 | Response to Inquires
A hearing request must account for and state the time needed by both sides, with the court presuming an equal division of hearing time.
You must account for time for both sides and state in your email that you have done so, as the court’s presumption is to equally divide the time. Your hearing will be set quicker if your initial email indicates that you have conferred with opposing counsel and the time requested accounts for that side of the hearing as well. Do not just provide the time for your side of the hearing.
Page 1 | Scheduling Hearings
If email is unavailable, leave no more than one voicemail; voicemail messages are answered in receipt order within 24–48 business hours.
If you are unable to e-mail the judicial assistant, please do not leave more than one voicemail message. Voicemail messages are answered in order of receipt within 24-48 business hours.
Page 1 | Telephone
Coordinate all hearings by email through the judicial assistant; hearings and trials are specially set rather than scheduled through an online calendar.
All hearings must be coordinated through the judicial assistant via email. This office does not use an online calendar. All hearings and trials are special set at this time.
Page 1 | Court Schedule