Judge Mavel Ruiz
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Filings > 10 pages
Motion
Communication
Chambers
Page & Word Limits1 rule
NO MORE THAN TWO MOTIONS MAY BE SET PER MOTION CALENDAR.
Document Filing Requirements7 rules
Order must refer to the title of the motion, include the date and time in the first introductory sentence; and the Court's ruling stating if it was granted or denied.
ALL MOTION CALENDARS MUST BE COORDINATED WITH OPPOSING COUNSEL. IF THE NOTICE OF HEARING DOES NOT STATE THAT IT WAS COORDINATED WITH OPPOSING COUNSEL, IT WILL BE REJECTED.
Meet and confer certification required when requesting any hearing.
- Document
- Hearing request
Must include
- •Certificate of conference
FOR SPECIAL SET HEARINGS, GO ON TO COURTMAP AND SEE AVAILABLE DATES. PLEASE NOTE ALL SPECIAL SET HEARINGS MUST BE COORDINATED WITH OPPOSING COUNSEL AND IT MUST STATE ON THE NOTICE OF HEARING WHO IT WAS COORDINATED WITH.
An in-person hearing request must be stated in the Notice of Hearing, sent to the judicial assistant, and confirmed; otherwise the hearing defaults to Zoom.
Court's wording
If you are requesting an in-person hearing: • The Notice of Hearing must state that the matter is to be conducted in person. • A copy of the Notice of Hearing must be sent directly to the Judicial Assistant for confirmation. • The hearing will not be treated as in-person unless confirmation is received.
Send the motion to JA via email (e.g. Motion for Investigative Costs, Motion to Declare Defendant Indigent for Costs) along with supporting documentation, JAC’s response, and a proposed order.
- Document
- JAC motion
Include
- •Proposed order
If JAC does not request a hearing, the Court may enter the proposed order without a hearing after reviewing the documents.
Filing & Service rules
Electronic Filing Rules
Upload every document relied on at a hearing to courtMAP as supporting documents, titled or submitted as exhibits and logically separated for searching.
All document relied on for a hearing MUST be uploaded to courtMAP as SUPPORTING DOCUMENTS for that hearing by title or as exhibits, logically separated to make them easily searchable.
Page 1 | Additional Instructions
Motions must be electronically filed with the Clerk’s Office.
Motions must be e-filed with the Clerk’s Office.
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For return-of-property motions, file the original with the Clerk’s office, email a copy to chambers, and copy all counsel of record.
File the original with the Clerk’s office and send a copy to chambers via email. You must copy all counsel of record on email.
Page 1 | Division 3 Information & Procedures
Submit all emergency motions through the courtMAP Emergency Portal.
ALL EMERGENCY MOTIONS NEED TO BE SUBMITTED THROUGH COURTMAP IN THE EMERGENCY PORTAL.
Page 1 | Additional Instructions
For seal/expunge motions, file the original with the Clerk’s office and email a copy to chambers.
File the original with the Clerk’s office and send a copy to chambers via email.
Page 1 | Division 3 Information & Procedures
Filing Timing and Cure Windows
Motions in limine must be filed in writing by the Friday before trial.
Motions in Limine must be filed in writing the Friday before trial.
Page 1 | Division 3 Information & Procedures
When Nebbia documents are provided to chambers before 2:30 p.m., the hearing will usually be set for the next business day.
In most cases, the hearing will be set for the next business day if the documents are provided to Chambers before 2:30 pm.
Page 1 | Division 3 Information & Procedures
Service and Proof of Service Rules
The movant must prepare, file, and serve the Notice of Hearing on all parties.
The movant is responsible for preparing, filing and serving a Notice of Hearing on all parties.
Page 1 | Division 3 Information & Procedures
Courtesy Copy Requirements
Email a courtesy copy of the original motion to chambers.
Send a Courtesy Copy of the original motion to chambers via email.
Page 1 | Division 3 Information & Procedures
The Court does not print submissions longer than 10 pages; submit them in paper form.
The Court does not print binders or submissions that are more than 10 pages long. Please submit to the Court in paper form.
Page 1 | Division 3 Information & Procedures
Pre-Motion Conference Requirements
For a Nebbia motion, defense counsel must first present proof to the State and seek a stipulation; absent a stipulation, submit the documents to chambers by email to receive a hearing date.
Defense Counsel should first present the documentary proof to the State and inquire whether the State will stipulate the defendant has satisfied the Nebbia requirements. If there is no stipulation, submit the documents to chambers via email and the judicial assistant will reply with the date for the Nebbia hearing.
Page 1 | Division 3 Information & Procedures
Offering three dates on separate weeks is considered a good-faith effort to coordinate hearing dates.
The Court considers the offer of 3 dates on separate weeks, a good faith effort to coordinate dates.
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After three business days without a response, a party may unilaterally set a hearing if all good-faith conferral attempts are attached.
AFTER THREE BUSINESS DAYS WITH NO RESPONSE, PARTIES MAY UNILATERALLY SET A HEARING AS LONG AS ALL GOOD-FAITH CONFERRAL ATTEMPTS ARE ATTACHED.
Page 1 | Motion Calendar Information
Adjournment & Extension Requirements
A motion for continuance may be made orally at Sounding.
Motions for Continuance may be made ore tenus at Sounding.
Page 1 | Division 3 Information & Procedures
Chambers Communication Rules
Email the judicial assistant and copy all parties in the case.
Judicial Assistant: Nicole Rubio Email address is nrubio@jud11.flcourts.org copy to all parties on the case is required.
Page 1 | Division 3 Information & Procedures
Copy all parties when emailing the judicial assistant.
JUDICIAL ASSISTANT'S EMAIL: nrubio@jud11.flcourts.org, please copy all parties.
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Do not email the judge; direct all communications to the judicial assistant.
JUDGE - Please DO NOT email the Judge. Direct all communications to the JA.
Page 1 | Division 3 Information & Procedures