Judge Beatrice Butchko Sanchez
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
- At Least 3 Days Before Hearing
Communication
Chambers
Document Format Requirements4 rules
The accompanying motion and any supporting documents must be uploaded under the "Supporting Documents" tab in PDF format.
- File type
- Motion
- Supporting document
Formatting
- •Upload under the Supporting Documents tab in courtMAP
For an in-person trial, parties must bring hard copies of exhibits, submit them on the first day, and provide exhibits for identification in sequential order in a binder or individual folders.
Court's wording
All parties are required to bring hard copies of their exhibits to trial. Exhibits must be submitted on the first day of trial. Each party should provide the clerk with the exhibits they wish to have marked for identification, organized in sequential order, either in a binder or in individual folders. The clerk will then mark each exhibit accordingly.
Proposed orders must be submitted in Word format to allow for Court editing and electronic signature.
- File type
- Word
- Proposed order
Time Limit: Motion calendar hearings are limited to 5 minutes per case.
Document Filing Requirements6 rules
The cancelling party must file a Notice of Cancellation with the Clerk’s Office.
If seeking to withdraw as counsel: 1. Obtain Client Consent (unless unavailable, in which case the motion must be held on calendar). 2. Use Judge Butchko Sanchez's approved form: Order Granting Motion to Withdraw. 3. Set the motion on the Motion Calendar and provide notice to all parties.
Only the Court may cancel a Special Set Hearing; submit a proposed notice explaining the reason and email it to the Judicial Assistant and all parties.
Court's wording
Only the Court can cancel a Special Set Hearing. - Prepare a proposed Notice of Cancellation stating the reason for cancellation. - Email a copy of the Notice of Cancellation to the Judicial Assistant and all parties. - Send cancellation notices to: mperezmercado@jud11.flcourts.org
Client is responsible for updating the foregoing address by filing a notice of new address with the Clerk of the Court and providing a copy to opposing counsel.
Agreed Orders must clearly state "Agreed Order" in the title.
Hearings scheduled by attorneys or pro se litigants must also be cancelled by them.
Filing & Service rules
Electronic Filing Rules
For hearings lasting less than one hour, all documents must be uploaded to courtMAP under Supporting Documents.
Hearings Lasting Less Than One Hour: All documents must be uploaded to the Supporting Documents tab in courtMAP.
Page 1 | Special Set Hearing Procedures — Binder Requirements
The motion and any response or reply must be uploaded as Supporting Documents on courtMAP.
The Motion, along with any Response or Reply, must also be uploaded as Supporting Documents on courtMAP.
Page 1 | Special Set Hearing Procedures — Motion & Related Documents
A response to a motion-calendar matter must be filed with the Clerk’s Office and uploaded with supporting documents through CourtMAP.
Responses, Parties wishing to submit a response to a matter set on Motion Calendar must: - File the response with the Clerk’s Office. - Upload the response and any supporting documents through CourtMAP.
Page 1 | Setting and Cancelling a Motion Calendar Hearing
The motion and notice of hearing must be filed with the Clerk.
File the Motion and the Notice of Hearing with the Clerk.
Page 1 | Setting and Cancelling a Motion Calendar Hearing
Special Set Hearings must be coordinated and scheduled through courtMAP, but may be set unilaterally if the moving party cannot obtain reasonable cooperation from the opposing party.
Special Set Hearings must be coordinated and scheduled through courtMAP. If the moving party is unable to obtain reasonable cooperation from the opposing party, the hearing may be set unilaterally.
Page 1 | Special Set Hearing Procedures — Scheduling
All motions and proposed orders must be uploaded through courtMAP, and hard copies must not be mailed to Chambers.
- All motions and proposed orders must be uploaded through courtMAP. Do not mail hard copies to Chambers.
Page 1 | Instructions for Submitting Motions and Proposed Orders via courtMAP
The parties must schedule jury-trial, non-jury-trial, and foreclosure-trial notices using courtMAP.
1. Notices of Jury Trial, Non-Jury Trial, and Foreclosure Trial must be scheduled by the parties using courtMAP.
Page 1 | Trial Scheduling Procedures
Emergency motions to cancel a foreclosure sale are generally inappropriate, but in rare emergency cases both the motion and proposed order must be filed through courtMAP.
Motions to Cancel Sale Date As sale dates are set well in advance, emergency motions to cancel are generally not appropriate. - In rare instances requiring emergency cancellation: Both the Motion and proposed Order must be filed via courtMAP.
Page 1 | Motions to Cancel Sale Date
When scheduling a Special Set Hearing, the completed request form must be uploaded to courtMAP under Supporting Documents but need not be e-filed with the Clerk.
When scheduling a Special Set Hearing, you must upload a completed copy of Judge Butchko Sanchez’s Special Set Hearing Request Form under the “Supporting Documents” tab on courtMAP. This form does not need to be e-filed with the Clerk of Courts.
Page 1 | Special Set Hearing Procedures — Required Form
Emergency motions must be filed through courtMAP under the designated Emergency Motion tab.
All Emergency Motions must be filed through courtMAP and uploaded specifically under the "Emergency Motion" tab.
Page 1 | Additional Instructions — Submission of Emergency Motions
A hearing scheduled through CourtMAP must also be cancelled through CourtMAP.
If scheduled via CourtMAP, it must also be cancelled through CourtMAP.
Page 1 | Setting and Cancelling a Motion Calendar Hearing
Exhibits must not be filed for an in-person hearing.
In Person Hearing: Do not file any exhibits.
Page 1 | Trial Information — Submission and Presentation of Exhibits
Motions in limine should, if possible, be coordinated and scheduled through courtMAP before jury selection.
3. Motions in Limine should be coordinated and scheduled through courtMAP, if possible, before jury selection.
Page 1 | Trial Scheduling Procedures
Filing Timing and Cure Windows
Within 30 days, the client must either retain new counsel who files a written appearance or file a written notice of self-representation with the Clerk.
Within 30 days from the date of this order, Client shall either: a. Retain new counsel who shall file a written appearance with the Clerk of the Court; OR b. File a written notice with the Clerk of the Court advising that Client will represent himself/herself.
Civil cases
Page 1 | ORDERED AND ADJUDGED
For a Zoom hearing, parties must upload exhibits to the e-portal and file them in the Clerk’s docket at least two business days before the hearing, with exhibits fully prepared and submitted in advance.
All parties must upload their exhibits to the e-portal and file them in the Clerk’s docket at least two business days before the hearing. Exhibits must be fully prepared and submitted in advance to ensure an orderly and efficient trial process.
Page 1 | Trial Information — Submission and Presentation of Exhibits
The motion and supporting documents must be uploaded to CourtMAP at least three days before the hearing.
Upload the motion and any supporting documents to CourtMAP at least three (3) days prior to the hearing.
Page 1 | Setting and Cancelling a Motion Calendar Hearing
All motions and supporting documents must be uploaded to courtMAP at least three days before a Special Set Hearing.
All motions and supporting documents must be uploaded to courtMAP at least three (3) days prior to the hearing.
Page 1 | Special Set Hearing Procedures — Deadline
Service and Proof of Service Rules
The attorney granted withdrawal must mail a copy of the order to the client immediately.
Movant shall mail a copy of this Order to Client forthwith.
Civil cases
Page 1 | ORDERED AND ADJUDGED
The client must provide a copy of the notice of new address to opposing counsel.
Client is responsible for updating the foregoing address by filing a notice of new address with the Clerk of the Court and providing a copy to opposing counsel.
Civil cases
Page 2 | ORDERED AND ADJUDGED
The scheduling party must share hearing Zoom details with individuals who are not on the service list.
Note: It is the responsibility of the scheduling party to share the Zoom details with any individuals not listed on the service list.
Page 1 | Foreclosure Calendar – Division 22
Courtesy Copy Requirements
For hearings lasting more than one hour, a physical binder containing all relevant documents must be delivered to Chambers at least three days before the hearing.
Hearings Lasting More Than One Hour: A physical binder containing all relevant documents must be delivered to Chambers at least three (3) days prior to the hearing.
Page 1 | Special Set Hearing Procedures — Binder Requirements
Pre-Motion Conference Requirements
Attorneys and self-represented litigants must make every good-faith effort to confer with the person or party who has not met discovery obligations before seeking court action; violations may result in sanctions.
Attorneys (and pro se litigants) must make every good faith attempt to confer with the person or party failing to meet discovery obligations to secure the information or material without court action. Sanctions may be imposed on those found in violation of this procedure.
Page 1 | Discovery Disputes
An order to withdraw requires a motion-calendar hearing unless the client provides written consent.
Orders to Withdraw require a hearing on the motion calendar unless written consent from the client is provided.
Page 1 | Instructions for Submitting Motions and Proposed Orders via courtMAP
The moving party must attempt to coordinate a motion-calendar hearing with opposing counsel, may set it unilaterally after a good-faith effort if cooperation is unavailable, and should expect the motion may be heard 11 days after filing.
1. Coordination Required: The moving party must attempt to coordinate the hearing date with opposing counsel. If cooperation is not obtained despite a good faith effort, the hearing may be set unilaterally. The Court expects that any motion may be heard eleven days after its filing.
Page 1 | Setting and Cancelling a Motion Calendar Hearing
A motion to withdraw must be scheduled on the motion calendar unless the client gives written consent.
Motions to Withdraw Must be scheduled on the motion calendar unless written consent from the client is obtained.
Page 1 | Motions to Withdraw
Additional motions may not be added to a Special Set Hearing without the Judicial Assistant’s prior approval.
No additional motions may be added to a Special Set Hearing without prior approval from the Judicial Assistant.
Page 1 | Special Set Hearing Procedures — Add-Ons
Adjournment & Extension Requirements
A motion to continue trial must be set on the Motion Calendar.
2. Motions to Continue Trial must be set on the Motion Calendar.
Page 1 | Trial Scheduling Procedures
A Special Set Hearing may not be cancelled without leave of Court unless all motion issues are resolved, the case settles, or an emergency necessitates a continuance.
Special Set Hearings shall not be cancelled without leave of Court unless: - All issues raised by the motion(s) have been fully resolved; - The case has settled; or - An emergency arises that necessitates a continuance.
Page 1 | Special Set Hearing Cancellations
Chambers Communication Rules
Email a copy of the Notice of Cancellation to the Judicial Assistant and all parties. - Send cancellation notices to: mperezmercado@jud11.flcourts.org
Email a copy of the Notice of Cancellation to the Judicial Assistant and all parties. - Send cancellation notices to: mperezmercado@jud11.flcourts.org
Page 1 | Special Set Hearing Cancellations