Judge Barbara Areces
Individual Rules, Standing Orders & Policies
- Rules last changed:
Communication
Chambers
Phone
Chambers
Document Format Requirements1 rule
All proposed orders submitted to Proposed Orders or Agreed Orders must be in Word format on the courtMap pre-generated blank order form.
- File type
- Word
- Proposed order
Court's wording
All proposed orders submitted to “Proposed Orders” or to “Agreed Orders” MUST: 1. reflect the date of the hearing, if any; 2. be in Word format on the courtMap pre-generated blank order form; and 3. be accompanied with the motion, all pertinent supporting documents (i.e. returns of service, stipulations, etc.) and/or with a letter of explanation.
Document Filing Requirements3 rules
Proposed orders submitted to Proposed Orders or Agreed Orders must reflect the hearing date and be accompanied by the motion, all pertinent supporting documents, and/or a letter of explanation.
Court's wording
All proposed orders submitted to “Proposed Orders” or to “Agreed Orders” MUST: 1. reflect the date of the hearing, if any; 2. be in Word format on the courtMap pre-generated blank order form; and 3. be accompanied with the motion, all pertinent supporting documents (i.e. returns of service, stipulations, etc.) and/or with a letter of explanation.
Submit the filed Emergency Motion via courtMap to Emergency, and simultaneously submit via courtMap to Proposed Orders, an order granting the relief sought. The Court will process the order as it deems appropriate.
- Document
- Emergency motion
Include
- •Proposed order
Each exhibit must be uploaded separately and must be properly titled and specifically identified – (i.e. Exh A –Affidavit of John Smith) NOTE: It is insufficient to identify the exhibits by just using a number or letter.
Filing & Service rules
Electronic Filing Rules
Filed emergency motions must be submitted via courtMap to the Emergency queue.
Submit the filed Emergency Motion via courtMap to Emergency, and simultaneously submit via courtMap to Proposed Orders, an order granting the relief sought. The Court will process the order as it deems appropriate.
Civil cases
Page 1 | Additional Instructions
Add-ons to scheduled hearings are prohibited without prior court approval; requests must be submitted via courtMap with a motion and proposed or agreed order, and if approved, an Amended Notice of Hearing and pertinent documentation must be submitted to the courtMap hearing event.
Add-ons: No add-ons are permitted without prior approval from the Court. Submit a motion with proposed or agreed order, via courtMap. If approved, prepare an Amended Notice of Hearing and submit all pertinent documentation to the courtMap hearing event, separately in the manner required when scheduling a hearing.
Civil cases
Page 1 | Special Set Hearing Request Instructions
To place a hearing on the motion calendar, the party must select a date via courtMap and upload the filed notice of hearing, motion, and supporting documents to the selected date, or the hearing will be cancelled by the Court.
To Make Calendar: Select available date via courtMap. Upload the filed notice of hearing, motion and any other supporting documents to the selected calendar date. IMPORTANT NOTE: If appropriate documents are not uploaded, the hearing will be cancelled by the Court.
Civil cases
Page 1 | Motion Calendar Information
Any filed Response to a motion calendar hearing must be submitted via courtMap to the Motion Calendar case number and hearing date before the hearing date.
Responses: Submit the filed Response, if any, via courtMap to the “Motion Calendar” case number and hearing date, prior to the hearing date.
Civil cases
Page 1 | Motion Calendar Information
After a motion calendar hearing, the order reflecting the Court's ruling must be uploaded to Proposed Orders in courtMap and will be rejected if it does not reflect the hearing date.
Orders: After the hearing, an order reflecting the Court’s ruling must be uploaded to courtMap, Proposed Orders. The order will be rejected if it does not reflect the hearing date.
Civil cases
Page 1 | Motion Calendar Information
For special set hearings, the request form, motions (without exhibits), all exhibits (each uploaded separately), and any other documents the Court should review must be submitted via courtMap separately, properly titled and specifically identified.
Submit ALL that apply [READ THE LIST] of the following to courtMap, separately, properly titled and specifically identified: a. Completed Special Set Hearing Request Form [See form above.] b. The motion(s) – WITHOUT exhibits. NOTE: Exhibits must be uploaded separately - see below. c. All exhibits, if any.Each exhibit must be uploaded separately and must be properly titled and specifically identified – (i.e. Exh A –Affidavit of John Smith) NOTE: It is insufficient to identify the exhibits by just using a number or letter. d. Any other document, properly titled and specifically identified, that the Court should review before ruling, (i.e. the pleading for which dismissal is sought - complaint, counterclaim, the leading case that is controlling of the issue, etc.)
Civil cases
Page 1 | Special Set Hearing Request Instructions
Orders uploaded as supporting documents cannot be entered; they must be uploaded to the Proposed Orders queue in courtMap.
Note: Orders uploaded as supporting documents cannot be entered by the Court. They must be uploaded to Proposed Orders.
Civil cases
Page 1 | Additional Instructions
Special set hearings must be scheduled by selecting an available date and time via courtMap after coordinating (or reasonably attempting to coordinate) with opposing counsel, using the appropriate Zoom or evidentiary calendar.
To Schedule Hearing: 1. Select an available date and time via courtMap after coordinating with, or reasonably attempting to coordinate with, opposing counsel. Note: Make sure to select the appropriate calendar - zoom or evidentiary. All evidentiary hearings are in person, regardless of the length of hearing.
Civil cases
Page 1 | Special Set Hearing Request Instructions
The noticing party may cancel a motion calendar hearing via courtMap only after filing a Notice of Cancellation that specifies the reason for cancellation.
Cancellations: The party that noticed the hearing may cancel the hearing via courtMap after it files its Notice of Cancellation. The Notice of Cancellation must specify the reason for cancellation.
Civil cases
Page 1 | Motion Calendar Information
If no trial order has been entered sua sponte, a party may select an available calendar call/trial period and submit the appropriate trial order (jury, non-jury, or foreclosure) via courtMap.
If a trial order has not been entered by the Court sua sponte, you may select an available calendar call/trial period and submit to courtMap the appropriate trial order - - jury, non-jury or foreclosure.
Civil cases
Page 1 | Setting Case for Trial
Proposed or agreed orders must not be uploaded more than once; duplicate submissions are prohibited.
Duplicate Submissions: Do NOT upload a proposed order or agreed order more than once. Orders will reflect as pending until entered or rejected.
Civil cases
Page 1 | Motion Calendar Information
Filing Timing and Cure Windows
Written responses for special set hearings must be filed and uploaded to the special set hearing event at least 5 business days before the hearing, with the response, exhibits, and legal authority submitted separately and specifically identified.
Responses: If the opposing party wishes the Court to consider a written Response, it must be filed and uploaded to the special set hearing event at least 5 business days prior to the scheduled hearing. The Response, exhibits if any, legal authority, etc. must be submitted separately and identified specifically.
Civil cases
Page 1 | Special Set Hearing Request Instructions
Orders must not be submitted before the hearing unless the parties resolved the motion and are submitting an agreed order.
Do not submit an order prior to the hearing UNLESS the parties have resolved the motion and are submitting an Agreed Order.
Civil cases
Page 1 | Submission of orders to courtMap
Service and Proof of Service Rules
Parties may unilaterally set motion calendar hearings only after reasonable but unsuccessful attempts to coordinate and with at least 5 business days' notice to opposing counsel.
Unilateral Settings: Parties may unilaterally set hearings on motion calendar if reasonable attempts have been made to coordinate the hearing to no avail and opposing counsel is provided with at least 5 business days’ notice.
Civil cases
Page 1 | Motion Calendar Information
Motion calendar hearings require notice at least 5 business days before the hearing.
Notice Before Hearing: 5 Business Days
Civil cases
Page 1 | Motion Calendar Information
Physical street addresses must be added to the service list for all parties that have not provided an email address.
Service List: You must add physical street addresses to the service list for all parties that have not provided an email.
Civil cases
Page 1 | Motion Calendar Information
Counsel is responsible for providing the Zoom hearing link to anyone not on the service list.
Days/Time/Location: Wednesdays and Thursdays at 9:30 a.m., via Zoom. It is the responsibility of counsel to provide the Zoom link to anyone not on the service list.
Civil cases
Page 1 | Motion Calendar Information
Adjournment & Extension Requirements
Notices of Unavailability and Pending Motions do not excuse a party from reporting for trial; only a court order obtained from the Court can excuse trial attendance.
Notices of Unavailability and Pending Motions regardless of when filed, do not alter court orders and do not excuse you from reporting for trial during the trial period. You must obtain a court order.
Civil cases
Page 1 | Notices of Unavailability and Pending Motions
Chambers Communication Rules
Special set hearing cancellations require court approval; the requesting party must email 11thCA15@jud11.flcourts.org stating good cause, and only the Court will cancel the hearing if good cause is found.
Cancellations: Cancellations must be approved by the Court. The party requesting the cancellation must submit an email to 11thCA15@jud11.flcourts.org, stating good cause for the cancellation. If the Court finds good cause, the COURT will cancel the hearing.
Civil cases
Page 1 | Special Set Hearing Request Instructions
Dismissals/Settlements: As soon as a case is voluntarily dismissed or settled, you must immediately email chambers attaching the appropriate Notice -- 11thCA15@jud11.flcourts.org.
Dismissals/Settlements: As soon as a case is voluntarily dismissed or settled, you must immediately email chambers attaching the appropriate Notice -- 11thCA15@jud11.flcourts.org.
Civil cases
Page 1 | Dismissals/Settlements
Communication with Chambers: NO EMAILS OR HARD COPIES - Do NOT email chambers unless specifically instructed to do so. Unrequested emails will be deleted without a reply. Inquiries must be made telephonically. All other communications to the Court must be made via courtMap. No hard copies are to be delivered to chambers unless specifically requested by the Court.
Communication with Chambers: NO EMAILS OR HARD COPIES - Do NOT email chambers unless specifically instructed to do so. Unrequested emails will be deleted without a reply. Inquiries must be made telephonically. All other communications to the Court must be made via courtMap. No hard copies are to be delivered to chambers unless specifically requested by the Court.
Civil cases
Page 1 | Communication with Chambers
If a case settles, the party must immediately notify chambers by email at 11thCA15@jud11.flcourts.org.
Settlements - If your case settles, you must immediately notify us by sending an email to 11thCA15@jud11.flcourts.org.
Civil cases
Page 1 | Setting Case for Trial
If a hearing is needed sooner than available dates or all dates are taken, the party must call chambers and speak with Millie.
Hearing Requests if Dates Not Available: If you require a hearing sooner than what is available, or if all hearing dates/times are taken, you must call chambers and speak with Millie.
Civil cases
Page 1 | Special Set Hearing Request Instructions
If a submitted proposed order has not been processed within 24 hours with no communication from the Court, the party must follow up by calling chambers.
If the submitted proposed order has not been processed, and you have not received a communication from the Court within 24 hours, follow up by calling chambers.
Civil cases
Page 1 | Additional Instructions
If an order is time-sensitive or has been pending for more than two weeks, the party may call chambers to confirm entry or check the status.
If the order is time-sensitive or reflects as pending for more than two weeks, you may call chambers to assure it is timely entered or to check on the status.
Civil cases
Page 1 | Motion Calendar Information