Washington County Circuit Court
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Courtesy copies
- 1 copy • Immediately Upon Filing
Motion
- 1 copy • Upon Filing
Adjournments
- A domestic-relations reset request other than one made under SLR 8.013(8) at the status conference must be submitted in writing to the responsible judge after consulting or attempting to consult all affected parties and counsel.
- A reset request must state the approximate continuance length, the opposing party's position, and the unavailable dates of both parties, with the responding party's dates required if known.
- Unless good cause is shown, the arbitration hearing must occur within 90 days after assignment to an arbitrator.
- +6 more
Request must include
Communication
Phone
Phone
Clerk
Document Format Requirements2 rules
Exhibits for remote hearings and trials must conform to the referenced Remote Hearings Litigant Guide.
Court's wording
Exhibits for remote hearings and trials must be submitted in conformance with the Remote Hearings Litigant Guide referenced in Chief Justice Order No. 23.028 and Washington County Presiding Judge Order No. 343.
6. Electronic Exhibits: Electronic exhibits being submitted for remote hearings shall comply with the court-provided guidelines for the type of hearing for which they are being submitted.
Document Filing Requirements78 rules
The date must be contained in the proposed order and returns of service must be filed at least 48 hours prior to the hearing time or the hearing will NOT be set on court calendar.
The plaintiff is to file a Notice of Settlement or General Judgment of Dismissal.
For Show Cause hearings, the moving party must obtain the hearing date from the Case Management Team prior to filing the motion.
Proper motion and associated document(s), i.e., affidavit, must be filed and ruled on to remove or reset a hearing that is already scheduled.
An expedited-hearing request must include the prescribed Notice of Competing Case and Request for Hearing, Declaration, and proposed order.
Court's wording
Parties seeking an expedited hearing under this rule must present a Notice of Competing Case and Request for Hearing in the form attached to and incorporated into this order as Form 1, accompanied by a Declaration and proposed order in the forms attached to and incorporated into this order as Forms 2 and 3, respectively.
Any relevant out-of-state orders or judgments must be attached to the Declaration.
Reference copies of the resulting orders after hearing shall be filed in any existing Washington County cases that involve the parties listed in the Notice of Competing Orders.
All law enforcement must use the approved risk assessment tool county-wide for listed offenses involving intimate partners.
Court's wording
The court hereby adopts the attached validated risk assessment tool for use county-wide by all law enforcement in any case involving the following charges / offenses if and when they involve intimate partners:
For a listed charge involving intimate partners, the completed risk assessment tool must be submitted under penalty of perjury with the probable-cause affidavit when the person is booked into the Washington County Jail.
Court's wording
This completed risk assessment tool shall be required to be submitted as a declaration under penalty of perjury and provided along with the Probable Cause (PC) Affidavit at the time of booking a person into the Washington County Jail on any of the above charges when they involve intimate partners so that this information may be properly utilized when release decisions are made by WCSO, the Washington County Circuit Court release officers and Washington County Circuit Court judicial officers.
Completion of this risk assessment and submission at the time of booking shall be required as of September 1, 2024 and this requirement shall remain in effect until further order of the court.
This form is to be submitted at booking in every case involving intimate partners.
Questions 1-18 shall be completed by responding officer/deputy with Victim (V) about Suspect (S).
A completed risk assessment tool must be submitted under oath with the probable cause affidavit when booking a person on one of the listed charges involving intimate partners.
Court's wording
This completed risk assessment tool shall be required to be submitted and sworn to along with the Probable Cause (PC) Affidavit at the time of booking a person into the Washington County Jail on any of the above charges when they involve intimate partners so that this information may be properly utilized when release decisions are made by WCSO, the Washington County Circuit Court release officers and Washington County Circuit Court judicial officers.
Completion of this risk assessment and submission at the time of booking shall be required as of July 1, 2024 and this requirement shall remain in effect until further order of the court.
Questions 1-18 shall be completed by responding officer/deputy with Victim (V) about Suspect (S).
This form is to be submitted at booking in every case involving intimate partners.
When Motions are filed related to ORS 161.365 and ORS 161.370 proceedings, such motions shall still be required to be supported by a non-confidential declaration and proposed Order.
- Document
- Motion
Must include
- •Proposed order
- •Non-confidential declaration and proposed Order
each shall be filed as a separate confidential document citing this Presiding Judge Order, PJO 360, as the basis for the confidential filing.
The non-confidential declaration must identify the confidential supporting documents filed with the motion.
Court's wording
The non-confidential Declaration shall indicate the confidential supporting documents being filed in support thereof (e.g. “Declaration of Counsel Containing Confidential Medical Information” or “Confidential Psychological Evaluation”)
An indigent defendant seeking appointed counsel must complete and submit a court-appointed counsel application before appointment, although the court may waive that requirement for good cause.
Court's wording
Defendants who wish to have court appointed counsel shall complete an application for court appointed counsel prior to the appointment of counsel. The application is available online here: IN THE CIRCUIT COURT OF THE STATE OF OREGON. Defendants may also submit paper applications at the Washington County Law Enforcement Center (LEC). The requirement for the completion of an application may be waived for good cause by the court.
(a) Must include the words "EXPEDITED CONSIDERATION REQUESTED" in the Filing Comments field when submitting the filing; and
- Document
- Expedited filing
Must include
- •EXPEDITED CONSIDERATION REQUESTED
An attorney substituting into a case must promptly file a Notice of Substitution of Attorney, copy the former attorney and the opposing party or their attorney if they are represented.
An attorney-of-record who wishes to withdraw before the conclusion of all pending matters must file a Motion, Declaration and [Proposed] Order to Withdraw.
Any substituting counsel must file a Notice of Substitution which includes a certification or notice to the current counsel, together with an Order Allowing Substitution.
Any proposed trial dates beyond 9 months from case initiation require a motion, affidavit and proposed order, which will be reviewed and ruled on by the Presiding Judge.
Civil stipulated trial dates need to be within 9 months from case initiation.
When filing a motion and order to set aside a civil default judgment or dismissal pursuant to ORCP 67 and 69, the moving party shall certify that they made a good faith effort to notify the opposing parties of their opportunity to object.
Any motion which is to be presented ex parte shall have attached to it a certificate of service which shall include the date, time, and manner of service upon the opposing party, the party’s attorney, or that no service was made, if appropriate.
- Document
- Ex parte motion
- Placement
- Certificate section
Must include
- •Certificate of service
If, after reasonable efforts to confer, a party is unable to get any other party to participate in filing a Joint ADR Certificate, all parties that have participated must file an ADR Certificate that otherwise satisfies Section (1)(a) of this rule and sets forth in reasonable detail the efforts made to confer with any non-participating party.
In every civil case subject to this rule, not later than 60 days prior to the first trial date set by the court, the parties must file a Joint ADR Certificate certifying that the parties have engaged in some form of ADR or setting forth in reasonable detail why ADR cannot or should not be pursued.
A party may not issue such a subpoena duces tecum without first obtaining an authorizing order from the court.
Prior to issuance of a subpoena duces tecum, the party shall file a motion titled Motion for Court Authorization to Issue Subpoena Duces Tecum for Pretrial Production.
A brief factual summary of how the requested records are relevant to the issues in the case along with an Affidavit in support of the motion providing a basis for any factual assertions;
A proposed Order authorizing the issuance of subpoenas duces tecum (or a proposed Protective Order when appropriate).
- Document
- Motion for court authorization to issue subpoena duces tecum
Include
- •Proposed order
A copy of the proposed subpoena duces tecum with the date and time of the appearance left blank; and
A statement in the caption regarding whether either party requests a hearing (e.g., “Hearing Requested” or “No Party Requests a Hearing”);
- Placement
- Caption
A statement of the legal authority for the issuance of the proposed subpoena duces tecum;
- Document
- Motion for court authorization to issue subpoena duces tecum
Include
- •Legal argument
A statement in the first paragraph identifying the type of records sought (e.g., CARES file, DHS reports, counseling records, medical records, school records, etc.);
(b) Motions will be granted in cases where there is a conflict with an in-custody trial. The party requesting the reset shall certify in writing that both cases will go to trial as scheduled.
(a) Motions to reset filed after the notice of court date shall be in the form required by UTCR 6.030 and shall be served on the adverse parties.
(8) All motions to reset filed in family law cases must state whether custody or parenting time are at issue, must state the date of filing of the action for which postponement is sought, and must comply with SLR 8.015.
Each party shall provide to the court and the opposing party a preliminary UTCR 8.010(3) assets and liabilities statement and a uniform support declaration in support cases.
When a stipulated reset would exceed a statutory hearing timeframe, the proposed order must include the affected party’s express waiver for good cause.
Court's wording
If a stipulated reset is filed and, if granted, would result in exceeding statutory timeframes for holding certain hearings (e.g., request for hearing on immediate danger order, enforcement of parenting time, request for hearing on issuance of protective order) the proposed order shall include an express waiver by the party entitled to the statutory timeframe for good cause.
Any motion filed without a proposed show cause order will be rejected.
Such orders may not state the requested relief by reference to a supporting affidavit.
A party seeking child support in a pendente lite motion shall file a Uniform Support Declaration with the motion, affidavit/declaration in support, and show cause order, and serve the USD with those documents.
All applications for prejudgment relief in domestic relations cases must be by motion for a show cause order with supporting declaration and the order must state separately each item of relief requested by the moving party.
All show cause orders for prejudgment relief shall specify a date, time and courtroom for the other party to appear. This information shall come from the judge responsible for the case.
For modification motions involving custody or parenting time issues the moving party shall simultaneously file a motion for or waiver of mediation per SLR 12.013(5).
All applications for judgment modification in domestic relations cases must be by motion for a show cause order with supporting affidavits, including Uniform Support Declarations as required by UTCR 8.010(1).
Failure to file said motion shall result in the court rejecting the motion to modify.
All show cause orders for judgment modification shall specify a date, time, and courtroom for the other party to appear. This information shall come from the judge responsible for the case. The show cause order must contain a notice substantially in the form set out in ORCP 7.
The order must state separately each item of relief requested by the moving party. Such orders may not state the requested relief by reference to a supporting affidavit.
The Certificate of Service must contain prescribed language identifying whether service or notice was given and specifying its date, time, and method.
- Document
- Certificate
- Placement
- Certificate section
Court's wording
The following shall be added to the Certificate of Service: "I certify that I did / did not (circle one) serve a copy or give notice of said documents to him / her (circle one) on [date] at [time] AM / PM (circle one) by [method of service/notice] ."
An ex parte proposed judgment or order must include a UTCR 5.100 certificate of readiness and a certificate of service stating the details or applicable absence of service.
- Document
- Proposed order
Must include
- •Certificate of service
Court's wording
(4) Any proposed judgment or order which is to be presented ex parte shall include a certificate of readiness under UTCR 5.100, along with a certificate of service which shall include the date, time, and manner of service upon the opposing party, the party’s attorney, or that no service was made, if appropriate.
Parties electing an Informal Domestic Relations Trial must file a substantially Form SLR 8.121-compliant Trial Process Selection and Waiver by the status conference or as otherwise directed before trial.
Court's wording
parties to domestic relations cases who wish to elect to participate in an Informal Domestic Relations Trial shall file a Trial Process Selection and Waiver in substantially the form specified in Form SLR 8.121 at or before the time of the status conference set by the court, or at such time as the court directs prior to the commencement of trial.
Any assets restricted by court order require filing of an acknowledgment of restriction of assets.
- Document
- Acknowledgment of restriction of assets
Must include
- •Filing of an acknowledgment of restriction of assets
including the requirement, absent prior court order, to file vouchers as set out in UTCR 9.180.
Accountings filed under ORS 125.475 and ORS 116.083 shall be in the form specified in Form 9.160 of the UTCR Appendix of Forms
The motion must show the date of the next scheduled appearance and must be accompanied by a declaration and proposed order allowing for the withdrawal, along with a proposed order appointing new counsel.
- Document
- Motion for substitution of counsel
Must include
- •Proposed order
The Motion must contain: the most recent name, address, email address and phone number of the client.
Parties seeking mediation services through Conciliation Services shall notify the court in writing on their motion of any current FAPA or stalking order.
If an independent mediator is selected, the parties or their attorneys shall file with the court a written stipulation indicating the name of the mediator and the date set for the first mediation session.
Simultaneously with the electronic filing of the judgment, counsel shall electronically file a proposed order for entry of judgment.
- Document
- Judgment
Must include
- •Proposed order
Plaintiff shall notate the new Criminal Contempt case number on the initiating instrument and further pleadings and the words “Related to [court name] Case No. [case number] if arising from an existing circuit court case.
- Document
- Initiating instrument and further pleadings
Must include
- •Case number
The reset motion and declaration form calls for the requested time extension, available and unavailable dates, requested dates, contact with the other party or the reason for no contact, the other party’s position, and a signed declaration of truth.
Court's wording
□ If I need more time to prepare, I am asking for this amount of time: . □ I am not available for court on the following future dates: . □ The other party is not available for court on the following future dates: . □ I/We request the following date(s) if available: . □ I have contacted the other party or the other party’s attorney, if represented, by □ telephone □ e-mail □ text □ in person □ other: or □ I have not contacted the other party because: . The other party □ agrees □ objects to my reset request. I hereby declare that the above statements are true and complete to the best of my knowledge and belief. I understand they are made for use in court, and I am subject to penalty for perjury.
□ Petitioner’s □ Respondent’s □ Other Party’s motion for order to reset is hereby: □ Allowed New hearing date and time: □ Court finds good cause to waive statutory time frame for hearing. □ Denied Judge Signature:
The proposed order includes a UTCR 5.100 readiness certificate identifying an applicable basis for judicial signature based on party stipulation, written approval, service and objection handling, or that service is not required.
- Document
- Proposed order
- Placement
- Certificate section
Court's wording
Certificate of Readiness for Judicial Signature Under UTCR 5.100 This proposed order is ready for judicial signature because (check all that apply): 1. □ Each opposing party affected by this order has stipulated to the order, as shown by each opposing party's signature on the document being submitted. 2. □ Each opposing party affected by this order or judgment has approved the order by written confirmation of approval sent to me. 3. □ I have served a copy of this order on all parties entitled to service and: a. □ No objection has been served on me. b. □ I received objections that I could not resolve with the opposing party despite reasonable efforts to do so. I have filed a copy of the objections I received and indicated which objections remain unresolved. c. □ After conferring about objections, the opposing party agreed to independently file any remaining objection. 4. □ Service is not required pursuant to subsection (3) of this rule, or by statute, rule, or otherwise.
Filing & Service rules
Electronic Filing Rules
A respondent seeking a remote appearance in a contested FAPA hearing must submit an ORS 45.400 motion electronically on an expedited basis to the assigned judge or, for matters assigned to a Pro Tem judge, the Chief Family Law Judge.
ii. Respondents in contested Family Abuse Prevention Act (FAPA) hearings must appear in person at the Washington County Circuit Court or submit a motion pursuant to ORS 45.400 for remote appearance. These motions shall be submitted electronically on an expedited basis to the judge assigned to the case or in the case of matters assigned to a Pro Tem judge, to the Chief Family Law Judge.
Page 2 | ORDER PERMITTING REMOTE APPEARANCE IN CERTAIN MATTERS & REMOVING ALL COVID RESTRICTIONS & PROTOCOLS
Members of the Oregon State Bar must electronically file, except for documents that SLR 2.501 requires attorneys to file conventionally.
(1) Mandatory Electronic Filing is required for members of the Oregon State Bar, UTCR 21.140. SLR 2.501 details which documents must be filed conventionally by attorneys.
Page 6 | 1.161 FILING OF DOCUMENTS IN COURT
Contempt proceedings under UTCR Chapter 19 and declarations requesting subpoenas under ORCP 38C, together with documents served simultaneously, may not be electronically filed.
In the following subject matter areas, the listed documents, and any documents that will be served simultaneously with a document listed in this rule, must be presented conventionally and may not be electronically filed, except as provided in subsections (2)(b). (1) Civil and Family Case Matters: (a) Contempt Proceedings filed under UTCR Chapter 19 (b) Declaration and Request for Issuance of Subpoena pursuant to ORCP 38C
Page 8 | 2.501 DOCUMENTS WHICH MUST BE PRESENTED CONVENTIONALLY AND MAY NOT BE ELECTRONICALLY FILED
A warrant in lieu of habeas corpus under section 2.501(2) may not be electronically filed.
(f) Warrant in lieu of Habeas Corpus
Page 8 | 2.501 DOCUMENTS WHICH MUST BE PRESENTED CONVENTIONALLY AND MAY NOT BE ELECTRONICALLY FILED
A postponement request for a hearing set within two weeks of the motion may not be electronically filed.
(e) Postponements for hearings set within two weeks of the date of motion
Page 8 | 2.501 DOCUMENTS WHICH MUST BE PRESENTED CONVENTIONALLY AND MAY NOT BE ELECTRONICALLY FILED
Pre-judgment temporary protective orders of restraint under section 2.501(2) may not be electronically filed.
(d) Pre-judgment Temporary Protective Orders of Restraint
Page 8 | 2.501 DOCUMENTS WHICH MUST BE PRESENTED CONVENTIONALLY AND MAY NOT BE ELECTRONICALLY FILED
Emergency custody and parenting relief based on immediate danger under SLR 5.061 may not be electronically filed.
(2) Family Case Matters to be presented pursuant to SLR 5.061: (a) Emergency Custody and Parenting Relief based on Immediate Danger
Page 8 | 2.501 DOCUMENTS WHICH MUST BE PRESENTED CONVENTIONALLY AND MAY NOT BE ELECTRONICALLY FILED
An order of assistance under section 2.501(2) may not be electronically filed.
(c) Order of Assistance
Page 8 | 2.501 DOCUMENTS WHICH MUST BE PRESENTED CONVENTIONALLY AND MAY NOT BE ELECTRONICALLY FILED
A Motion for TRO and related documents must be filed through File and Serve before the ex parte hearing.
The Motion for TRO and any related documents must be filed using File and Serve before the hearing.
Page 12 | 5.061 EX PARTE MATTERS
A motion to reset a juvenile matter must be filed with the juvenile court in the Juvenile Services Building.
(5) Motions to reset juvenile matters shall be filed with the juvenile court, located in the Juvenile Services Building.
Page 15 | 6.031 Resets
A written outline of the settlement’s general terms must be electronically filed and accepted two business days before the hearing or trial.
(2) A written outline containing the general terms of the settlement has been electronically filed and accepted two business days prior to hearing or trial;
Page 15 | 6.021 Removing Hearings and Trials from Docket After Settlement
An appearance remains required for a settled hearing or trial unless a stipulated order or judgment is electronically filed and accepted at least two business days beforehand.
Appearance is required for scheduled hearings and trials which have settled unless the following has occurred: (1) A stipulated order or judgment has been electronically filed and accepted two business days prior to hearing or trial;
Page 15 | 6.021 Removing Hearings and Trials from Docket After Settlement
A motion to reset a family-law matter must be filed at the Domestic Relations Filing Counter on the first floor of the Justice Services Building.
(4) Motions to reset family law matters shall be filed at the Domestic Relations Filing Counter, located on the 1st floor of the Justice Services Building.
Page 15 | 6.031 Resets
Counsel must electronically file a proposed order simultaneously with the judgment containing findings of fact and conclusions of law, after which the order must be routed to the assigned circuit court judge for review and signature.
(4) The judgment containing findings of fact and conclusions of law pursuant to ORS 3.315(3)(e) is to be signed by the reference judge. Simultaneously with the electronic filing of the judgment, counsel shall electronically file a proposed order for entry of judgment. That order shall be routed to the assigned circuit court judge for review and signature.
Page 35 | 14.012 SCHEDULING OF PROCEEDINGS AND SUBMISSION OF JUDGEMENTS/ORDERS FOR MATTERS ASSIGNED TO REFERENCE JUDGE PURSUANT TO ORS 3.305 AND ORS 3.135
Remedial or punitive contempt initiating instruments must be filed conventionally.
Plaintiff must conventionally file initiating instruments for remedial or punitive contempt and pay the associated filing fee.
Page 37 | 19.005 REMEDIAL AND PUNITIVE CONTEMPT ACTIONS
EPPDAPA, ERPO, FAPA, and SAPO petitions, modification motions, and dismissals heard under SLR 5.061 may be submitted electronically or conventionally.
(b) Elderly Persons and Persons with Disabilities Abuse Prevention Act (EPPDAPA), Extreme Risk Protection Order (ERPO), Family Abuse Prevention Act (FAPA), and Sexual Abuse Protection Order (SAPO) petitions, motions for modification, and dismissals, which must be heard pursuant to SLR 5.061 but may be submitted electronically or conventionally
Page 8 | 2.501 DOCUMENTS WHICH MUST BE PRESENTED CONVENTIONALLY AND MAY NOT BE ELECTRONICALLY FILED
Subsequent filings in remedial or punitive contempt actions may be submitted electronically.
Subsequent filings may be submitted using the electronic filing system.
Page 37 | 19.005 REMEDIAL AND PUNITIVE CONTEMPT ACTIONS
Filing Timing and Cure Windows
A party appealing an arbitrator's decision must file the appeal within 20 days after the decision and pay the appropriate trial fee.
If an appeal is desired of an arbitrator’s decision, a party must file an appeal of the arbitration award within 20 days of the arbitrator’s decision and appropriate trial fee as required under UTCR 13.250 and ORS 36.425.
Civil cases
Page 1 | How does arbitration work?
After receiving the arbitrator list, the parties have 21 days to notify the court of their selection or stipulate to an arbitrator not on the list.
The parties then have 21 days to notify the Court of arbitrator selection from the list or stipulate to an arbitrator not listed.
Civil cases
Page 1 | How does arbitration work?
Except in an emergency, the party must contact the Case Management Department at least 24 hours before filing to schedule an ex parte hearing.
Unless there is an emergency, the party must contact the Case Management Department at least 24 hours before filing to schedule a hearing.
Page 12 | 5.061 EX PARTE MATTERS
The Joint ADR Certificate filing deadline is 60 days before the first court-set trial date in each covered civil case.
In every civil case subject to this rule, not later than 60 days prior to the first trial date set by the court, the parties must file a Joint ADR Certificate certifying that the parties have engaged in some form of ADR or setting forth in reasonable detail why ADR cannot or should not be pursued.
Page 13 | 6.012 CIVIL ADR AND JUDICIAL SETTLEMENT CONFERENCES – (1)(a) Mandatory ADR Certification
A motion to remove the case from the docket must be filed two business days before the hearing or trial.
(3) A motion to remove the case from the docket has been filed two business days prior to hearing or trial.
Page 15 | 6.021 Removing Hearings and Trials from Docket After Settlement
A stipulated order or judgment used to remove a settled hearing or trial from the docket must be accepted at least two business days before the proceeding.
Appearance is required for scheduled hearings and trials which have settled unless the following has occurred: (1) A stipulated order or judgment has been electronically filed and accepted two business days prior to hearing or trial;
Page 15 | 6.021 Removing Hearings and Trials from Docket After Settlement
A settlement outline used to remove a settled hearing or trial from the docket must be accepted at least two business days before the proceeding.
(2) A written outline containing the general terms of the settlement has been electronically filed and accepted two business days prior to hearing or trial;
Page 15 | 6.021 Removing Hearings and Trials from Docket After Settlement
Any trial memorandum must be received by the assigned trial judge by noon on the day before trial.
If a trial memorandum is to be submitted, it must be received by the assigned trial judge by noon prior to the day of trial.
Page 16 | 6.051 Submission of Trial Memoranda and Jury Instructions
Jury instructions must be received by the assigned trial judge on the first day of trial unless the judge requests them earlier.
Jury instructions must be received by the assigned trial judge on the first day of trial, unless requested earlier.
Page 16 | 6.051 Submission of Trial Memoranda and Jury Instructions
When a trial or hearing memorandum is submitted, it must be received by the assigned trial judge by noon on the day before trial.
If a trial or hearing memorandum is to be submitted, it must be received by the assigned trial judge by noon prior to the day of trial.
Page 21 | 8.051 SUBMISSION OF TRIAL AND HEARING MEMORANDA
A party appealing an arbitrator’s decision must file a written notice of appeal and request for a trial de novo within 20 days after receiving the decision.
If you do not agree to the arbitrator’s decision, you will have to file a written notice of appeal and request for “trial de novo” [new trial] within 20 days after receiving the arbitrator’s decision.
Page 4 | ARBITRATION
A judicial settlement conference may not delay trial scheduling without the assigned judge's consent, and any request must be made no later than 60 days before trial.
(4) The settlement conference shall not delay the trial scheduling without the consent of the judge assigned to the case. All requests for judicial settlement conference shall be made no later than 60 days before trial.
Page 17 | 8.012 FAMILY LAW CASE SETTLEMENT CONFERENCES
Service and Proof of Service Rules
Returns of service for a show-cause motion must be filed at least 48 hours before the hearing; otherwise, the hearing will not be placed on the court calendar.
The date must be contained in the proposed order and returns of service must be filed at least 48 hours prior to the hearing time or the hearing will NOT be set on court calendar.
Civil cases
Page 1 | Hearings
The plaintiff is responsible for notifying any parties who appear after the trial date has been set.
The plaintiff is responsilbe for notifying parties who make an appearance after the trial date is set.
Civil cases
Page 1 | Trials
At filing, the filing party receives the required mediation notices and must serve a copy on the defendants.
The clerk of the court ensures that the filing party receives these notices at time of filing and directs the filing party to serve a copy of the notice to the defendant(s).
Civil cases
Page 1 | Trial Settlement
When filing a reset request based on entry into or compliance with the Deflection Program, the Coordinator or designee must provide the cited person with notice of the next court date.
The Washington County Deflection Coordinator, or their designee, when filing a reset request based on either entry into deflection, or compliance with deflection program requirements, is hereby required to provide notice of the next court date to the cited person.
Criminal cases
Page 1 | ORDER RE: Administrative Signing Deflection Documents
A filing party receiving the mediation form must serve it on the responding party.
Important Notice: If you are receiving this form as the filing party, you must serve this form on the responding party.
Page 1 | An Option for Resolving Your Dispute: Mediation
A motion to disqualify a judge must be served on every opposing party, and a copy must be delivered to chambers for the affected judge.
(3) Motions to Disqualify Judge pursuant to ORS 14.250-270 shall be served on all opposing parties and a copy served upon the affected judge by delivery to chambers.
Page 6 | 1.161 FILING OF DOCUMENTS IN COURT
A notice of withdrawal may be submitted only when no matters are pending, must state that fact and include the party's contact information, and must be served on all parties.
A Notice of Withdrawal of Attorney may only be submitted when there are no pending matters. The Notice must state that there are no pending matters and must include the contact information of the party including their mailing address, email address if known, and their telephone number. The Notice must be served on all parties.
Page 9 | 3.141(3) RESIGNATION OF ATTORNEYS IN DOMESTIC RELATIONS PROCEEDINGS
A motion to withdraw must include specified party and substitute-attorney contact information and any scheduled trial or hearing date, and must be served on the party and opposing counsel or the opposing party when unrepresented.
The Motion to Withdraw must contain the contact information of the party, including their mailing address, email address if known, and their telephone number. If a new attorney is being substituted, the contact information of the new attorney shall be included. The notice shall include the date of any scheduled trial or hearing. It must be served on the party and the opposing party’s attorney. If no attorney has appeared for the opposing party, the application must be served on the opposing party.
Page 9 | 3.141(2) RESIGNATION OF ATTORNEYS IN DOMESTIC RELATIONS PROCEEDINGS
Proof of Service must be filed with the court 48 hours before the reserved civil show-cause hearing date.
Proof of Service must be filed with the court 48 hours prior to the reserved hearing date.
Page 11 | 5.051 SCHEDULING CIVIL SHOW CAUSE MOTION HEARINGS
When service is required for an ex parte matter, it must be completed at least 24 hours before the appearance unless an emergency exists or service is impossible.
When service is required, it must be completed at least 24 hours prior to the ex parte appearance unless it is an emergency or service is not possible.
Page 12 | 5.061 EX PARTE MATTERS
A copy of the motion seeking authorization to issue a subpoena duces tecum must be served on all opposing parties.
A copy of the Motion shall be served on the opposing parties.
Page 14 | 6.015 CRIMINAL SUBPOENAS FOR PRETRIAL PRODUCTION OF RECORDS – (2)
A motion to reset filed after notice of the court date must be served on the adverse parties.
(a) Motions to reset filed after the notice of court date shall be in the form required by UTCR 6.030 and shall be served on the adverse parties.
Page 16 | 6.031 Resets
A domestic-relations reset request must include a certificate of service stating the date, time, and manner of service, or stating that no service was made when appropriate.
A certificate of service shall be attached including the date, time and manner of service on the opposing party, the party’s attorney, or that no service was made, if appropriate.
Page 20 | 8.015 RESETS IN DOMESTIC RELATIONS CASES
When service is required for a domestic-relations reset, it must be completed at least 24 hours before the ex parte appearance, except for five-day contested hearings in Family Abuse Prevention Act cases.
When service is required, it must be completed at least 24 hours prior to the ex parte appearance except for 5 day contested hearings in Family Abuse Prevention Act cases.
Page 20 | 8.015 RESETS IN DOMESTIC RELATIONS CASES
When the stated respondent-service or respondent-request condition is met, parties seeking a prejudgment TRO or emergency custody order must give the other party or that party’s attorney reasonable notice of the appearance information and the basic relief requested.
Parties seeking prejudgment TRO (temporary restraining order) or emergency custody orders, reasonable notice of the date, time, courtroom for the other party to appear, together with the basic content of the relief sought, must be given to the other party or that party’s attorney if: The respondent has been served with summons and petition, or the respondent is seeking the relief.
Page 21 | 8.045 PREJUDGMENT OR PENDENTE LITE RELIEF IN DOMESTIC RELATIONS CASES
The petitioner’s return of service must state that the respondent received the notice with the summons and petition or other pleading requesting relief.
The petitioner’s return of service shall indicate that the respondent was served a copy of the notice at the same time as the summons and petition or other pleading requiring relief.
Page 25 | 8.102 FAMILY EDUCATION PROGRAM
A motion to transfer must be scheduled as a show-cause hearing, and the moving party must ensure proper service under ORCP 7.
The motion to transfer shall be scheduled as a show cause hearing and the moving party shall assure proper service under ORCP 7.
Page 25 | 8.092 POST JUDGMENT TRANSFER OF DOMESTIC RELATIONS CASES
The copy of the family education notice marked for the respondent must accompany the petition served on the respondent.
The copy marked “Copy for Respondent” shall be included with the petition served upon respondent.
Page 25 | 8.102 FAMILY EDUCATION PROGRAM
A request for mediation when a stalking order exists must be made in writing, identify the order, and give the other party at least 14 days' prior notice.
In cases in which one party has obtained a stalking order against the other party, the court may allow the parties to attend orientation and mediation sessions with Conciliation Services upon written motion. The party seeking mediation shall point out the existence of the stalking order to the court and provide not less than 14 days prior notice of his or her application for mediation services to the other party.
Page 31 | 12.013 DOMESTIC RELATIONS MEDIATION
After selecting an independent mediator following a Conciliation Services referral, the parties must also send the required stipulation to Conciliation Services.
If the parties select an independent mediator pursuant to this rule after a referral has been made to Conciliation Services, they shall comply with SLR 12.014(2) and send a copy of the stipulation to Conciliation Services.
Page 32 | 12.014 INDEPENDENT MEDIATORS
Returns of service and supporting declarations in Forcible Entry and Detainer cases must be filed no later than two judicial days before the first scheduled appearance.
18.005 FORCIBLE ENTRY AND DETAINER (FED) RETURNS OF SERVICE Returns of service and declarations in support of default order and judgment in Forcible Entry and Detainer cases must be filed with the court not later than two (2) judicial days prior to the first scheduled appearance date.
Page 36 | 18.005 FORCIBLE ENTRY AND DETAINER (FED) RETURNS OF SERVICE
The proposed order is served by placing a true and complete copy, and, when the other party is unrepresented, a Notice of Proposed Judgment or Order, in the United States mail.
Certificate of Service under UTCR 5.100 I certify that on (date): I placed a true and complete copy of this proposed order and □ a Notice of Proposed Judgment or Order (if the other party is not represented by an attorney), in the United States mail to (name) at (address)
Page 45 | Certificate of Service under UTCR 5.100
The readiness certificate may certify that a copy of the proposed order was served on every party entitled to service, subject to the stated alternatives and service exception.
3. □ I have served a copy of this order on all parties entitled to service and:
Page 48 | Certificate of Readiness for Judicial Signature Under UTCR 5.100
The signer must certify that a true and complete copy of the trial-process selection and waiver was mailed to the other party or that party’s attorney.
I certify that on (date): I placed a true and complete copy of this document to the other party or the other party’s attorney, in the United States mail to (name) at (address)
Page 50 | TRIAL PROCESS SELECTION AND WAIVER FOR IDTR—Page 2 of 2
When filing a Deflection reset request based on entry into the program or compliance with its requirements, the coordinator or designee must notify the cited person of the next court date.
The Washington County Deflection coordinator, or their designee, when filing a reset request based on either entry into deflection, or compliance with deflection program requirements, is hereby required to provide notice of the next court date to the cited person.
Criminal cases
Page 1 | ORDER RE: ADMINISTRATIVE SIGNING & DEFLECTION ARRAIGNMENTS
A party filing a motion must serve a copy on the other side and provide an opportunity to respond.
If you file a motion, you must “serve” a copy on the other side and give them a chance to respond, and if they file a motion, they must do the same.
Page 5 | PRE-TRIAL MOTIONS
A motion requesting telephone testimony must be served on the opposing party or their attorney before trial.
You must file a special request with the court (a document usually called a “motion”) and serve a copy on the other party or his/her attorney before the trial.
Page 7 | WHAT IF YOUR WITNESS CANNOT COME TO COURT?
A party planning to present written documents at trial must provide a copy to the opposing party.
If you plan to show these documents to the judge, you must provide a copy to the other party.
Page 7 | WHAT OTHER EVIDENCE DO YOU NEED?
Eligible hearings may proceed remotely without an ORS 45.400 motion if the attorney or party gives advance notice and provides full contact information for the remote participant.
3. Pursuant to Chief Justice Order No. 23-028, which authorizes and encourages the Presiding Judge to allow certain circuit court proceedings to be held remotely, the following types of hearings may be held remotely without the need to file a motion pursuant to ORS 45.400, so long as the attorney or party provides advance notice to the court and includes full contact information for the party appearing remotely:
Page 1 | ORDER PERMITTING REMOTE APPEARANCE IN CERTAIN MATTERS & REMOVING ALL COVID RESTRICTIONS & PROTOCOLS
For remote-appearance matters not requiring a motion, parties must provide notice in the manner prescribed by court guidelines.
5. Providing Notice to the Court: For matters designated as not requiring a motion for remote appearance, parties shall provide notice in such manner as the court-provided guidelines require.
Page 2 | Providing Notice to the Court
If a party files a trial memorandum, the other party must be served with a copy at the same time.
Even if the court does not require a “trial memoranda,” you may file one with the clerk, but be sure to serve the other party with a copy at the same time.
Page 7 | DO YOU NEED TO FILE INFORMATION WITH THE COURT BEFORE TRIAL?
Filing Fees and Waivers
A party appealing an arbitrator's decision must pay the appropriate trial fee.
If an appeal is desired of an arbitrator’s decision, a party must file an appeal of the arbitration award within 20 days of the arbitrator’s decision and appropriate trial fee as required under UTCR 13.250 and ORS 36.425.
Civil cases
Page 1 | How does arbitration work?
Each party must pay the Judicial Settlement Conference fee shown on the circuit court fee schedule at least 24 hours before the conference.
Each party is required to pay the fee indicated on the circuit court fee schedule by no later than 24 hours prior to the date of the Judicial Settlement Conference.
Page 14 | 6.012 CIVIL ADR AND JUDICIAL SETTLEMENT CONFERENCES – (2)(d) Judicial Settlement Conference
In specified residential Forcible Entry and Detainer and personal-property trials, the defendant must pay the filing fee by 5:00 p.m. on the first-appearance date unless the fee is deferred or waived.
In Residential Forcible Entry and Detainer cases and actions to recover personal property taken or retained by a landlord that go to trial under ORS 105.137, the Defendant must file an Answer and pay the filing fee, unless deferred or waived, by 5:00 p.m. the day of the first appearance.
Page 36 | 18.015 FORCIBLE ENTRY AND DETAINER (FED) TRIAL
The plaintiff must pay the filing fee associated with a remedial or punitive contempt initiating instrument.
Plaintiff must conventionally file initiating instruments for remedial or punitive contempt and pay the associated filing fee.
Page 37 | 19.005 REMEDIAL AND PUNITIVE CONTEMPT ACTIONS
The court may waive the Judicial Settlement Conference fee upon a showing of good cause and motion.
Upon motion and good cause shown, the court may waive the fee required by this section.
Page 14 | 6.012 CIVIL ADR AND JUDICIAL SETTLEMENT CONFERENCES – (2)(d) Judicial Settlement Conference
All required court fees must be paid before the settlement conference begins.
(9) All required court fees shall be paid prior to commencement of the settlement conference.
Page 17 | 8.012 FAMILY LAW CASE SETTLEMENT CONFERENCES
Requesting a jury trial carries additional fees, and a party seeking a jury should ask the local court about the applicable fees and request forms.
There are additional fees for jury trials. Deciding whether to have your civil case heard before a judge or a jury is an important decision. If you decide to have a jury make the decision in your case, you should contact your local court to ask what fees you will have to pay and what forms you will have to fill out to request a jury.
Page 5 | DO I WANT TO REQUEST A “JURY” TRIAL?
Courtesy Copy Requirements
A bench copy of documents filed within one week of a scheduled civil motion hearing must be emailed or delivered to the motion judge's chambers at the same time as the originals are filed.
A bench copy of documents filed within one week of a scheduled civil motion hearing shall be emailed or delivered to the chambers of the civil motion judge simultaneous with filing the originals.
Page 11 | 5.041 MOTIONS
A bench copy of documents filed within one week of a scheduled domestic-relations motion hearing must be emailed or delivered to the motion judge's chambers when the originals are filed.
A bench copy of documents filed within one week of a scheduled domestic relations motion hearing shall be emailed or delivered to the chambers of the domestic relations motion judge simultaneous with filing the originals.
Page 20 | 8.041 MOTIONS
Sealing & Redaction Procedures
Supporting documents containing confidential medical records or information in fitness-to-proceed filings must be filed as confidential documents.
These documents shall be filed as confidential documents if such confidential medical records or information is included in them in support of filings under ORS 161.365 and ORS 161.370.
Criminal cases
Page 1 | Order Re: Confidential Information Filed in Fitness Proceedings Under ORS 161.365 & ORS 161.370 (Amends General Order 271)
A party receiving records in error must not review them and must immediately return them to the court in a sealed envelope with an explanatory letter copied to all opposing parties.
(6) In the event records are provided in error to a party rather than the court, the party in receipt of such records shall refrain from reviewing the records and immediately provide them to the court in a sealed envelope with a letter of explanation to the court. The letter of explanation shall be copied to all opposing parties.
Page 15 | 6.011
Records must be subpoenaed directly to the court for in camera review before dissemination to the parties, with a second hearing permitted if needed to assist the review.
(4) Records shall be subpoenaed directly to the court. (5) Upon receipt the court will conduct an in camera review prior to dissemination to the parties. The court may schedule a second hearing, if necessary, to assist in the in camera review process.
Page 15 | 6.011
Adjournment & Extension Requirements
A domestic-relations reset request other than one made under SLR 8.013(8) at the status conference must be submitted in writing to the responsible judge after consulting or attempting to consult all affected parties and counsel.
Requests for reset of domestic relations cases, other than those made pursuant to SLR 8.013(8) at the status conference, shall be made in writing to the judge responsible for the case after consulting or attempting to consult with all affected parties and counsel.
Page 20 | 8.015 RESETS IN DOMESTIC RELATIONS CASES
A reset request must state the approximate continuance length, the opposing party's position, and the unavailable dates of both parties, with the responding party's dates required if known.
The requesting party shall inform the court of the approximate length of continuance requested, the position of the opposing party, the unavailable dates of the requesting party, and the unavailable dates of the responding party, if known.
Page 20 | 8.015 RESETS IN DOMESTIC RELATIONS CASES
Unless good cause is shown, the arbitration hearing must occur within 90 days after assignment to an arbitrator.
Pursuant to UTCR 13.160 (2), except for good cause shown, the arbitration hearing must be held within 90 days from the date the case is assigned to an arbitrator.
Page 29 | 13.161 TIME FOR ARBITRATION HEARING
A request to reschedule the arbitration hearing beyond the 90-day deadline requires approval from the presiding judge or designee.
Any request to reschedule the arbitration hearing beyond the 90-day deadline must be approved by the presiding judge or his or her designee.
Page 29 | 13.161 TIME FOR ARBITRATION HEARING
A party with a serious reason for missing trial must promptly contact the other party and circuit court clerk, submit a written rescheduling request, and provide a copy to the other side or its attorney.
If there is a serious reason why you cannot go to trial on the scheduled date, call the other party and the circuit court clerk right away. You will have to make a written request to the court to have the trial rescheduled. You must give the other side or their attorney, if they have one, a copy of your request.
Page 6 | CAN YOU RESCHEDULE THE COURT DATE?
The court may deny a reset motion or set trial dates without consulting counsel if the declaration omits the required information.
If this information is not provided in the declaration the court may deny the motion or set trial dates without consultation with counsel.
Page 20 | 8.015 RESETS IN DOMESTIC RELATIONS CASES
The arbitrator may reschedule the hearing within the 90-day deadline if the parties stipulate to the new date.
The arbitrator may reschedule the arbitration hearing date based on a stipulation of the parties if the requested date is within the 90-day deadline.
Page 29 | 13.161 TIME FOR ARBITRATION HEARING
The arbitrator must notify the trial court administrator whenever the arbitration hearing date is rescheduled.
The arbitrator must notify the trial court administrator of any rescheduled arbitration hearing date.
Page 29 | 13.161 TIME FOR ARBITRATION HEARING
A motion and declaration for reset must identify the scheduled court date, state the number of prior resets, identify who requested the pending date, and explain the reason for the requested reset.
I ask the court to issue an Order to Reset the following scheduled court date: □ Hearing re: □ Settlement Conference □ Status Conference □ Trial □ Other Date and Time of court date: Number of prior resets of this matter: The pending court date was requested on (date) _______________________ by: □ Party requesting reset □ Other party Declaration I am requesting a reset because:
Page 42 | MOTION AND DECLARATION FOR RESET—Page 1 of 2
Chambers Communication Rules
Attorney appearance by telephone regarding attorney withdrawal motions may be requested via email at least one day ahead of time to the Presiding Judge’s staff email and to the calendaring department.
Attorney appearance by telephone regarding attorney withdrawal motions may be requested via email at least one day ahead of time to the Presiding Judge’s staff email and to the calendaring department.
Criminal cases
Page 6 | 13. Attorney appearance by telephone
For an emergency temporary protective proceeding filed using File & Serve, call the Probate Department at 503-846-2366 to request expedited processing.
When filing an emergency, temporary protective proceeding using File & Serve, call the Probate Department at 503-846-2366 to alert clerks of need for expedited processing.
Page 38 | 21.075 PROBATE EMERGENCY, TEMPORARY PROTECTIVE PROCEEDINGS
Settlement conferences may be requested for scheduling Monday through Friday by contacting the judge's staff for information and fees.
Upon request, settlement conferences can be scheduled Monday through Friday. Contact the judge's staff for more information, applicable fees and scheduling.
Civil cases
Page 1 | Settlement Conferences
For a criminal expedited filing, the filer may notify the court by email at wsh.criminal.rush.requests@ojd.state.or.us that the filing has been eFiled.
(b) May notify the court by email or telephone, as designated on the court’s judicial district website, that an expedited filing has been eFiled in the case. Criminal - Email: wsh.criminal.rush.requests@ojd.state.or.us
Page 1 | UTCR 21.070(5) Expedited Filings
For a civil expedited filing, the filer may notify the court by telephone at 503-846-8888, option 321, that the filing has been eFiled.
(b) May notify the court by email or telephone, as designated on the court’s judicial district website, that an expedited filing has been eFiled in the case. Civil - Phone: 503-846-8888 Option # 3 2 1
Page 1 | UTCR 21.070(5) Expedited Filings
A party may telephone the court clerk to ask about the trial date.
You may also call the court and ask the clerk for the date of your trial.
Page 5 | WHEN AND WHERE IS THE TRIAL?