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Court Rules
Judge

Judge Richard Hathcoat

Individual Rules, Standing Orders & Policies

Tulsa County District Court

Limits & Logistics

Document Limits

MotionCourt-wide
20 pgs
Reply BriefCourt-wide
5 pgs

Courtesy Copies

Jury Instructions

  • Email

Motion

Courtesy copies

Court-wide
  • Upon Filing

Communication

Phone

Clerk

Status Inquiries
Filters:

Document Format Requirements2 rules

FormattingImportantCivil cases

All trial exhibits must be pre-marked by number. Such numbers must correlate with the numbers listed in the Pretrial Order. All documentary/photographic exhibits must be in a binder or notebook.

CantrellSchedulingOrder|SectionSCHEDULING ORDER
FormattingImportantCivil cases

A courtesy copy in Microsoft Word format shall be e-mailed to Civil Docket E minute clerk: aubrie.frost@oscn.net

File type
Word
CantrellSchedulingOrder|SectionSCHEDULING ORDER

Document Filing Requirements2 rules

Filing RequirementsMandatoryCivil cases

Plaintiff must provide a proposed Pretrial Order fifteen (15) days prior to Pretrial Conference. Defendant must complete and return the Pretrial Order no later than five (5) days prior to Pretrial Conference.

CantrellSchedulingOrder|SectionSCHEDULING ORDER
Filing RequirementsImportantCivil cases

Counsel shall confer with one another and submit one (1) copy of combined jury instructions and a copy/list of any disputed instructions.

CantrellSchedulingOrder|SectionSCHEDULING ORDER

Filing & Service rules

Filing Timing and Cure Windows

Proposed jury instructions must be filed and submitted to the minute clerk no later than ten days before trial.

Proposed Jury Instructions shall be filed and submitted to the minute clerk, Aubrie Frost, no later than ten (10) days prior to trial.

Civil cases

Page 1 | SCHEDULING ORDER

Motions in limine must be filed 30 days before trial, and motions filed after that deadline will not be considered.

Motions in Limine to be filed thirty (30) days prior to trial. Motions filed after the deadline will not be considered.

Civil cases

Page 1 | SCHEDULING ORDER

Filing Fees and Waivers

The requesting party must pay trial and court reporter fees by the Pretrial Conference date, and no Pretrial Order will be filed until those fees are paid.

Trial and court reporter fees must be paid by the requesting party no later than the date of Pretrial Conference. No Pretrial Order will be filed without payment of said fees.

Civil cases

Page 1 | SCHEDULING ORDER

Courtesy Copy Requirements

A courtesy copy of every motion must be delivered to the court’s clerk on the sixth floor for docketing and ruling.

A courtesy copy of all motions shall be delivered to the court’s clerk on the 6th floor for docketing and ruling or it will not be considered.

Civil cases

Page 1 | SCHEDULING ORDER

A courtesy copy of the proposed jury instructions must be emailed to the Civil Docket E minute clerk in Microsoft Word format.

A courtesy copy in Microsoft Word format shall be e-mailed to Civil Docket E minute clerk: aubrie.frost@oscn.net

Civil cases

Page 1 | SCHEDULING ORDER

Adjournment & Extension Requirements

A court-scheduled date may be changed only for good cause and by written court order before the scheduled date.

IT IS ORDERED that no date set by this Court can be changed except for good cause and upon written Order of this Court prior to the date scheduled.

Civil cases

Page 1 | SCHEDULING ORDER

Chambers Communication Rules

Counsel may telephone the court’s clerk about fully briefed motions that have been pending for more than 30 days to confirm docketing for ruling or hearing.

Counsel are welcome to inquire by telephone regarding all motions over 30 days at issue (full briefed) to make sure the matter has been docketed for a ruling or hearing.

Civil cases

Page 1 | SCHEDULING ORDER

Court-wide rules

Applies court-wide

These 86 rules apply across Tulsa County District Court. Where this judge's own standing orders above address the same topic, the judge's requirement controls.

Filing Requirements

All 24
  • Applies to
    Default judgment
    Must include
    certificate of service

    A default judgment submitted without proof of service will be rejected.

  • Applies to
    Petition

    Every party must provide a completed Cover Sheet when filing a petition in a CJ or CS case.

  • Applies to
    Refiled case cover sheet

    A case refiled after dismissal must disclose that fact on the Cover Sheet and to the Court Clerk when refiled.

Fees

All 16
  • Applies to
    Transferred action

    Actions transferred under 20 O.S. § 642 must be accompanied by the appropriate filing fees unless the Court waives them.

  • Applies to
    Jury and court reporter fees

    The requesting party must pay specified jury and court reporter fees no later than pretrial, and the court will not file a pretrial order until the applicable fees are paid.

  • Applies to
    Execution instruction form

    Upon completion of the Execution Instruction Form, the Court Clerk must collect applicable court costs and anticipated fees.

Service

All 15
  • Applies to
    Summons

    After issuance, the original summons must be returned and filed with the Court Clerk.

  • Applies to
    Order

    The original order must be filed with the Court Clerk after issuance, and certified copies must be used to serve the parties when the order is a contempt or restraining order, grants injunctive relief, or arises in another extraordinary proceeding requiring personal notice.

  • Applies to
    Journal entry or order

    When opposing counsel has not settled a proposed journal entry or order, the proposing attorney must notify opposing counsel of the presentation time for the judge's signature.

Filing Timing

All 11

  • Reply briefs should be filed separately rather than attached to the application, within five days after permission is granted.

  • Deadline
    30 calendar days

    A withdrawal application filed within 30 days before a scheduled hearing or trial will not be granted absent compelling circumstances.

  • Deadline
    15 calendar days

    Plaintiff's counsel must send a proposed pretrial order to opposing counsel at least 15 days before the pretrial conference hearing to initiate its preparation.

More categories

View all Tulsa County District Court rules
About Judge Richard Hathcoat

Current assignment

Courtroom: 601 Phone: (918) 596-5390

Common questions about Judge Richard Hathcoat's rules

Are courtesy copies required for Judge Richard Hathcoat?

Courtesy-copy rule applies for motions. A courtesy copy of every motion must be delivered to the court’s clerk on the sixth floor for docketing and ruling.

View ruleSource: page 1, section SCHEDULING ORDER

What formatting rules apply to filings before Judge Richard Hathcoat?

Judge Richard Hathcoat's formatting rule includes trial exhibits must be pre-marked by number, exhibit numbers must correlate with the numbers listed in the pretrial order, and documentary/photographic exhibits must be in a binder or notebook. Trial exhibits must be pre-marked with numbers corresponding to the Pretrial Order, and documentary or photographic exhibits must be kept in a binder or notebook.

View ruleSource: page 1, section SCHEDULING ORDER

What must be included with pretrial order filings before Judge Richard Hathcoat?

The rule requires proposed order. Plaintiff must provide a proposed Pretrial Order 15 days before the Pretrial Conference, and Defendant must complete and return it no later than five days before the conference.

View ruleSource: page 1, section SCHEDULING ORDER

What must be included with jury instructions filings before Judge Richard Hathcoat?

Counsel must confer and submit one copy of the combined jury instructions together with a copy or list of disputed instructions.

View ruleSource: page 1, section SCHEDULING ORDER

How may parties contact Judge Richard Hathcoat's chambers?

Counsel may telephone the court’s clerk about fully briefed motions that have been pending for more than 30 days to confirm docketing for ruling or hearing.

View ruleSource: page 1, section SCHEDULING ORDER

How do I request an adjournment or extension before Judge Richard Hathcoat?

A court-scheduled date may be changed only for good cause and by written court order before the scheduled date.

View ruleSource: page 1, section SCHEDULING ORDER

Are filing fees or waivers addressed before Judge Richard Hathcoat?

A fee is required for covered filings. The requesting party must pay trial and court reporter fees by the Pretrial Conference date, and no Pretrial Order will be filed until those fees are paid.

View ruleSource: page 1, section SCHEDULING ORDER

What filing deadlines does Judge Richard Hathcoat set?

Motions in limine must be filed 30 days before trial, and motions filed after that deadline will not be considered.

View ruleSource: page 1, section SCHEDULING ORDER
Complete rules summary for Judge Richard Hathcoat

Plaintiff must provide a proposed Pretrial Order 15 days before the Pretrial Conference, and Defendant must complete and return it no later than five days before the conference.

Counsel may telephone the court’s clerk about fully briefed motions that have been pending for more than 30 days to confirm docketing for ruling or hearing.

A courtesy copy of every motion must be delivered to the court’s clerk on the sixth floor for docketing and ruling.

The requesting party must pay trial and court reporter fees by the Pretrial Conference date, and no Pretrial Order will be filed until those fees are paid.

Trial exhibits must be pre-marked with numbers corresponding to the Pretrial Order, and documentary or photographic exhibits must be kept in a binder or notebook.

Motions in limine must be filed 30 days before trial, and motions filed after that deadline will not be considered.

Counsel must confer and submit one copy of the combined jury instructions together with a copy or list of disputed instructions.

The courtesy copy of the proposed jury instructions must use Microsoft Word format.

A courtesy copy of the proposed jury instructions must be emailed to the Civil Docket E minute clerk in Microsoft Word format.

A court-scheduled date may be changed only for good cause and by written court order before the scheduled date.

Proposed jury instructions must be filed and submitted to the minute clerk no later than ten days before trial.

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