Wood County Court of Common Pleas, General Division Electronic Filing Rules

CRITICAL

Civil and domestic relations pleadings, motions, briefs, memoranda, orders, and other documents must be e-filed unless specifically exempted.

All pleadings, motions, briefs, memoranda of law, order, and other documents submitted in all civil and domestic relations actions and proceedings, shall be filed through the e-filing system unless specifically exempted in this rule.

CRITICAL

Applies to

Pleadings, motions, briefs, memoranda of law, orders, and other documents

All civil and domestic relations pleadings, motions, briefs, memoranda, orders, and other documents must be e-filed unless expressly exempted.

All pleadings, motions, briefs, memoranda of law, order, and other documents submitted in all civil and domestic relations actions and proceedings, shall be filed through the e-filing system unless specifically exempted in this rule.

CRITICAL

All filings in new and pending civil and domestic relations actions must be submitted through the court’s e-filing system except the listed exclusions.

Beginning July 1, 2019, all filings, except those listed in D. 8. below, in new and pending civil and domestic relations actions and proceedings, must be filed through the clerk of courts’ e-filing system.

CRITICAL

Email and fax filing are barred for the listed document categories, although the clerk may accept the asterisked categories when the required payment is submitted before filing.

The following documents will not be accepted for e-mail or fax filing: a. Any filing required to be e-filed by Local Rule 3.02(D); b. Original complaints and accompanying paperwork for a new domestic or civil case action;* c. Cognovit promissory notes; d. Post-decree motion;* e. Answer with cross complaint requiring service; f. Debtor’s exam;* g. Writ of possession;* h. Garnishment; i. Order in aid of execution;* j. Service by publication or praecipe for order of sale;* k. Lien filings or releases; l. Evidentiary materials that are not on 8.5” by 11” paper; m. Making, filing, or releasing of a certificate of judgment; n. Request for execution by the sheriff;* o. Filing an appeal to the 6th District Court of Appeals;* p. Filing of a motion or application for sealing or expungement of a criminal record;* q. Any document required to be certified or authenticated; r. Any document in whole or part under seal; s. Written pleas of not guilty; t. Written pleas of not guilty by reason of insanity; and u. Any pleadings or filings that require a deposit for costs for witness fees. * The clerk’s office will accept e-mail or fax filings of the indicated items if payment is submitted before filing.

CRITICAL

Self-represented litigants cannot register for e-filing and must submit paper filings by mail, in person, email, or fax.

Self-represented litigants are not permitted to be registered users of the e-filing system and must submit paper documents by mail, in person, or by e-mail or fax as outlined in Local Rule 3.03.

CRITICAL

Self-represented litigants who are not permitted to use the e-filing system for civil and domestic relations cases; and all parties in criminal cases may file pleadings and other papers with the clerk of courts by fax to 419-354-9241 or by e-mail to clerkofcourts@woodcountyohio.gov. E-mails or faxes sent directly to clerk employees or the courts will not be considered filed.

Self-represented litigants who are not permitted to use the e-filing system for civil and domestic relations cases; and all parties in criminal cases may file pleadings and other papers with the clerk of courts by fax to 419-354-9241 or by e-mail to clerkofcourts@woodcountyohio.gov. E-mails or faxes sent directly to clerk employees or the courts will not be considered filed.

CRITICAL

Garnishments, liens, oversized evidentiary materials, certificates of judgment, documents requiring certification or authentication, witness-fee deposits, witness subpoenas, civil protection orders, appellate filings, qualifying criminal filings, and all filings by self-represented litigants are excluded from e-filing.

The following documents are excluded from e-filing:

CRITICAL

Applies to

Notice of filing transcript

The party filing a transcript must also electronically file a notice of the transcript's filing.

The party filing a transcript shall also e-file a notice of filing the transcript.

CRITICAL

Email or fax filing is ineffective if sent directly to clerk employees or the courts rather than through the designated clerk filing channel.

E-mails or faxes sent directly to clerk employees or the courts will not be considered filed.

CRITICAL

Documents that may contain information covered by HIPAA may not be filed with the clerk by email or fax.

In order to preserve the confidentiality of all filings, documents, and reports, any document that may contain information covered by the Health Insurance Portability and Accountability Act, will not be permitted to be filed with the clerk of courts by e-mail or fax.

CRITICAL

All filings by self-represented litigants.

All filings by self-represented litigants.

CRITICAL

Applies to

E-filed documents

An e-filed document is the original filing, and users may not submit paper copies unless the court orders them.

An e-filed document will be considered an original filing. A user shall not submit paper copies of e-filed documents unless ordered by the court.

CRITICAL

Applies to

Deposition or proceeding transcript

Deposition transcripts and transcripts of proceedings must be filed electronically.

Deposition transcripts and transcripts of proceedings shall be e-filed.

CRITICAL

Documents that may contain HIPAA-covered information may not be filed by email or fax.

In order to preserve the confidentiality of all filings, documents, and reports, any document that may contain information covered by the Health Insurance Portability and Accountability Act, will not be permitted to be filed with the clerk of courts by e-mail or fax.

CRITICAL

The listed documents, filings, and self-represented litigants' filings are excluded from electronic filing.

The following documents are excluded from e-filing: a. Garnishments; b. Lien filings or releases; c. Evidentiary materials that are not sized 8.5 by 11 inches; d. Making, filing, or releasing a certificate of judgment; e. Any document required to be certified or authenticated; and f. Any pleadings or filing that requires a deposit for costs for witness fees; g. Subpoenas to attend court proceedings as a witness; h. Civil Protection Orders (Domestic Violence, Stalking or Dating); i. Any filings for cases filed with the Sixth District Court of Appeals; j. Any filings for Criminal cases that use the “CR” case subtype; k. All filings by self-represented litigants.

CRITICAL

Applies to

E-filing system registration

Attorneys representing parties must be registered users of the e-filing system.

All attorneys representing parties to a case are required to be registered users of the e-filing system.

CRITICAL

An e-filed document is the original, and filers may not submit paper copies unless the court orders them.

An e-filed document will be considered an original filing. A user shall not submit paper copies of e-filed documents unless ordered by the court.

CRITICAL

Attorneys representing parties must register as users of the e-filing system.

All attorneys representing parties to a case are required to be registered users of the e-filing system.

CRITICAL

Applies to

Court documents

Self-represented litigants cannot register for e-filing and must submit paper documents by mail, in person, email, or fax under Local Rule 3.03.

Self-represented litigants are not permitted to be registered users of the e-filing system and must submit paper documents by mail, in person, or by e-mail or fax as outlined in Local Rule 3.03.

CRITICAL

The listed documents will not be accepted for e-mail or fax filing.

The following documents will not be accepted for e-mail or fax filing:

CRITICAL

Filings in criminal cases using the CR case subtype are excluded from e-filing.

Any filings for Criminal cases that use the “CR” case subtype

CRITICAL

Applies to

All filings

Effective July 1, 2019, all filings in new and pending civil and domestic relations actions must be e-filed except those listed in subsection D.8.

Beginning July 1, 2019, all filings, except those listed in D. 8. below, in new and pending civil and domestic relations actions and proceedings, must be filed through the clerk of courts’ e-filing system.

WARNING

The sending party bears all e-mail or fax filing risks, and filers are urged to verify the clerk's receipt.

The risks of transmitting a document by e-mail or fax to the clerk of courts shall be borne entirely by the sending party. Anyone using e-mail or fax filing is urged to verify receipt of the filing by the clerk of court.

WARNING

Applies to

Complaint pleading or motion

For a complaint, pleading, or motion for which the clerk will issue summons service, only the original is filed; the clerk makes service copies at the Local Rule 3.04 per-page cost.

Only the original of a complaint or any other pleading or motion for which the clerk of courts shall issue service of summons shall be filed. The clerk shall make service copies at the per-page copy cost specified in Local Rule 3.04.

WARNING

Self-represented litigants who are not permitted to use the e-filing system for civil and domestic relations cases; and all parties in criminal cases may file pleadings and other papers with the clerk of courts by fax to 419-354-9241 or by e-mail to clerkofcourts@woodcountyohio.gov.

Self-represented litigants who are not permitted to use the e-filing system for civil and domestic relations cases; and all parties in criminal cases may file pleadings and other papers with the clerk of courts by fax to 419-354-9241 or by e-mail to clerkofcourts@woodcountyohio.gov.

INFO

The clerk enters paper documents filed by self-represented litigants into the e-filing system.

Any paper documents filed by a self-represented litigant will be entered into the e-filing system by the clerk.

INFO

A file-stamped copy of an e-mail or fax filing may be obtained through the clerk's public online docket portal.

If a filing party requires a file-stamped copy of an e-mail or fax filed document, he or she can access the online docket through the clerk of courts’ public portal to obtain that copy at http://pub.clerkofcourt.co.wood.oh.us/eservices/.

INFO

Applies to

Court documents

The clerk will enter paper documents submitted by self-represented litigants into the e-filing system.

Any paper documents filed by a self-represented litigant will be entered into the e-filing system by the clerk.

INFO

E-mail and fax filing are available around the clock, every day.

E-mail and fax filing are available 24 hours a day, seven days a week.