Hancock County Court of Common Pleas, General & Domestic Relations Divisions Document Format Requirements

CRITICAL

Covered pleadings and documents must be submitted without folders or covers, leave an unobstructed 2½-inch space at the top of the first page, be one-sided, and use 8½-by-11-inch bond paper; the Clerk may reject nonconforming documents.

All pleadings and documents, other than original documents attached or offered as exhibits, offered for filing with the Hancock County Clerk of Courts shall be offered for filing without folders or covers and the first page of filings shall have a 2 ½” unobstructed space at the top of the document for the Clerk to place a file stamp. All pleadings and documents shall be one-sided and on 8 ½” x 11” bond paper. The Clerk may reject documents for filing that do not conform to this Rule.

CRITICAL

Each page must leave a blank space at the top right at least 2-1/2 inches wide and 3/4 inch high for date and time stamps.

Filers must leave a marginal location at the top right of each page for date and time stamps. This blank space must be no less than 2-1/2 inches wide and 3/4 inch high.

CRITICAL

Format

PDF

Filed pleadings may not be scanned images and must be searchable PDFs.

A filed pleading shall not be filed as a scanned image document. Such pleadings shall be filed in a PDF format that permits word searches.

CRITICALCriminal cases

PDF files combined in one transmission may not total more than 30 MB.

No combination of PDF files in one transmission may accumulate to more than thirty megabytes (30MB) in size.

CRITICAL

Documents containing third-party signatures must be electronically filed only as scanned images.

Documents containing signatures of third-parties (i.e., unopposed motions, affidavits, stipulations, etc.) shall be electronically filed only as a scanned image.

CRITICAL

Documents containing third-party signatures must be electronically filed only as scanned images.

Documents containing signatures of third-parties (i.e., unopposed motions, affidavits, stipulations, etc.) shall be electronically filed only as a scanned image.

CRITICAL

Filed documents may not contain external links or unincorporated links or references to other documents or the court’s case management system.

A filed document shall not contain links to other documents or references in the court's case management system, unless they are incorporated into the filed document. External links are prohibited.

CRITICAL

Documents must be submitted at a resolution of at least 300 DPI.

Documents shall be submitted in a resolution not less than 300 dots per inch (DPI).

CRITICAL

Electronically filed documents must be PDFs except proposed orders, which must use an accepted Word-compatible format or an editable PDF and identify the motion they address.

All electronically filed documents, pleadings, and papers shall be filed with the clerk in portable document format (PDF) with the exception of proposed orders. Proposed orders shall be submitted in Word format (.doc or .docx), other format compatible with Word, or in a portable document format (PDF) that can be edited by court personnel, and must reference the specific motion to which it applies. The electronic filing system will electronically transmit the proposed order to the assigned judge or judicial hearing officer.

CRITICAL

Each document may be no larger than 10 MB, and combined PDF files in one transmission may not exceed 30 MB.

Documents shall be limited to ten megabytes (10MB) in size. No combination of PDF files in one transmission may accumulate to more than thirty megabytes (30MB) in size.

CRITICALCriminal cases

Format

PDF

Pleadings may not be filed as scanned images and must be submitted as searchable PDFs.

A filed pleading shall not be filed as a scanned image document. Such pleadings shall be filed in a PDF format that permits word searches.

CRITICAL

Format

PDF

Electronically filed documents, pleadings, and papers must be filed as PDFs, except proposed orders.

All electronically filed documents, pleadings, and papers shall be filed with the clerk in portable document format (PDF) with the exception of proposed orders.

CRITICAL

Documents must be submitted at a resolution of at least 300 DPI.

Documents shall be submitted in a resolution not less than 300 dots per inch (DPI).

CRITICAL

An individual document may not exceed 10 megabytes.

Documents shall be limited to ten megabytes (10MB) in size.

CRITICALCriminal cases

Except for original documents attached or offered as exhibits, filed documents must be submitted without folders or covers, leave a 2½-inch clear space at the top of the first page, and be one-sided on 8½-by-11-inch bond paper.

B. All documents, other than original documents attached or offered as exhibits, offered for filing with the Hancock County Clerk of Courts shall be offered for filing without folders or covers and the first page of filings shall have a 2 ½” unobstructed space at the top of the document for the Clerk to place a file stamp. All documents shall be one-sided and on 8 ½” x 11” bond paper.

CRITICALCriminal cases

Electronically filed documents bearing third-party signatures must be filed as scanned images.

Documents containing signatures of third-parties (i.e., unopposed motions, affidavits, stipulations, etc.) shall be electronically filed only as a scanned image.

CRITICALCriminal cases

Documents must be submitted at a resolution of at least 300 DPI.

Documents shall be submitted in a resolution not less than 300 dots per inch (DPI).

CRITICAL

Each page must leave a blank date-and-time-stamp area at the top right measuring at least 2-1/2 inches wide by 3/4 inch high.

Filers must leave a marginal location at the top right of each page for date and time stamps. This blank space must be no less than 2-1/2 inches wide and 3/4 inch high.

CRITICAL

Proposed orders must be submitted in Word .doc or .docx format and identify the specific motion to which they apply.

Proposed orders must be submitted in Word [.doc or .docx] and reference the specific motion to which it applies.

CRITICALCriminal cases

An individual document may not exceed 10 MB.

Documents shall be limited to ten megabytes (10MB) in size.

CRITICAL

Format

PDF

Electronically filed pleadings cannot be scanned images and must be searchable PDFs; document links are barred unless incorporated into the filing, and external links are prohibited.

A filed pleading shall not be filed as a scanned image document. Such pleadings shall be filed in a PDF format that permits word searches. A filed document shall not contain links to other documents or references in the court's case management system, unless they are incorporated into the filed document. External links are prohibited.

CRITICALCriminal cases

Proposed orders must be submitted in Word format and identify the specific motion they concern.

Proposed orders must be submitted in Word [.doc or .docx] and reference the specific motion to which it applies.

CRITICAL

The combined size of PDF files in a single transmission may not exceed 30 megabytes.

No combination of PDF files in one transmission may accumulate to more than thirty megabytes (30MB) in size.

WARNING

Personal data identifiers should be filed under separate cover in accordance with section 2.05.

Personal data identifiers should be filed under separate cover in accordance with section 2.05 of these rules.

WARNINGCriminal cases

Filed documents may not contain links to other documents or case-management references unless incorporated into the filing, and external links are prohibited.

A filed document shall not contain links to other documents or references in the court's case management system, unless they are incorporated into the filed document. External links are prohibited.

WARNINGCriminal cases

Electronically filed documents must comply with the formatting requirements and limitations in section 1.03.

The formatting requirements and limitations set forth in section 1.03 of these rules apply to electronically filed documents.

WARNING

Format

DOCX

The proposed order attachment must be in Word format.

7. Click Browse by Upload Proposed Order and attach (must be in Word format)

WARNING

Electronically filed pleadings must, to the extent practicable, follow the formatting rules for paper pleadings and any other format the court may require.

All electronically filed pleadings shall, to the extent practicable, be formatted in accordance with the applicable rules governing formatting of paper pleadings, and in any other format as the court may require from time to time.

WARNING

Personal data identifiers should be filed under separate cover under section 2.05.

Personal data identifiers should be filed under separate cover in accordance with section 2.05 of these rules.

WARNINGCriminal cases

Electronically filed pleadings should, to the extent practicable, follow formatting rules for paper pleadings and any other format the court may require.

All electronically filed pleadings shall, to the extent practicable, be formatted in accordance with the applicable rules governing formatting of paper pleadings, and in any other format as the court may require from time to time.

WARNING

Section 1.03’s formatting requirements and limitations also apply to electronically filed documents.

The formatting requirements and limitations set forth in section 1.03 of these rules apply to electronically filed documents.

CRITICALCriminal cases

Each page must reserve a blank area at the top right for date and time stamps measuring at least 2-1/2 inches wide by 3/4 inch high.

Filers must leave a marginal location at the top right of each page for date and time stamps. This blank space must be no less than 2-1/2 inches wide and 3/4 inch high.