Columbiana County Court of Common Pleas, General Division
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Adjournments
- An attorney or self-represented party may move for an additional 30 days to plead or respond.
- Absent good cause, a third leave to plead requires a written motion explaining the necessity of the leave and why the responsive pleading could not have been filed earlier.
- Requests to continue a mediation are disfavored and will be considered only when timely and supported by extraordinary circumstances.
Request must include
Communication
Phone
Clerk
Document Format Requirements12 rules
Praecipes of a form other than one contained on the Forms Page will not be allowed.
Docketing statements of a form other than one contained on the Forms Page will not be allowed.
A. All pleadings and other documents to be filed with the Clerk shall be legibly typewritten or printed on one-sided letter size (8 ½” x 11”) paper.
- Paper size
- Letter
Formatting
- •Legibly typewritten or printed
- •One-sided paper
Documents must be electronically submitted in PDF or DOC formats and as an attachment to the Web Portal.
Formatting
- •PDF or DOC format
If an original document requires a signature of a non-attorney, the User shall scan the original document and then submit it to the Clerk electronically.
Official-court-reporter transcripts must use Case Catalyst or equivalent software, standard 8.5-by-11-inch paper, at least 25 typed lines, specified character density and margins, and prescribed question-and-answer spacing.
- Paper size
- Letter
- Transcript
Formatting
- •Use computer-aided software such as Case Catalyst or its equivalent
- •Include no fewer than 25 typed lines per transcript page
- •Use no fewer than 9 or 10 characters per typed inch
Court's wording
The format of a transcript of a proceeding prepared by an Official Court Reporter shall be done on computer aided software programs of Case Catalyst or its equivalent, with no fewer than 25 typed lines on standard 8 1/2 x 11 paper, no fewer than 9 or 10 characters to the typed inch, left hand margin to be set at no more than 1 3/4 inches, right hand margin to be set at no more than 3/8 inch, each question and answer to begin on a separate line, each question and answer to begin no more than five spaces from the left hand margin with no more than 5 spaces from the Q and A to the text, and carry-over Q and A lines to begin at the left hand margin.
The Clerk shall reject all hand-written pleadings, motions, financial and parenting proceeding affidavits and other documents.
- Pleadings
- Motions
- Financial affidavit
- Parenting proceeding affidavit
- Other documents
Formatting
- •Handwritten documents must be rejected by the Clerk
2. Copies of medical bills in dispute shall not be attached to the Motion but such bills shall be submitted as evidence at the hearing, with all personal identifiers removed as required by these Rules.
Formatting
- •Copies of disputed medical bills must not be attached to the motion
Note: The accepted file formats are PDFs (.pdf) or TIFFs (.tif).
Copies of authorities, including unreported cases, shall not be attached or presented as an attachment to a motion or brief if the authority or case is fully cited and is available in electronic media or on-line.
2. A Plaintiff shall use numbers and a Defendant shall use letters to mark exhibits.
- Exhibits
Formatting
- •Plaintiffs must use numbers to mark exhibits
- •Defendants must use letters to mark exhibits
PLEASE TYPE
Formatting
- •Typed
Document Filing Requirements46 rules
Each appellant and cross-appelant shall file a fully completed docketing statement, typed or legibly printed, at the same time as filing the notice of appeal or cross-appeal. A docketing statement is not fully completed unless a time-stamped copy of judgment being appealled is attached.
No oral direction by counsel will be recognized.
Each appellant and cross-appellant shall file a praecipe with their respective notice of appeal.
The GAL shall submit to the Court a written motion for payment of services rendered.
Every pleading or other document filed with the Clerk must be signed and include the filing attorney’s or self-represented person’s contact information.
Court's wording
B. Every pleading or other document to be filed with the Clerk shall be signed and include the contact information of the attorney or person representing themselves in accordance with Rule 11 of the Ohio Rules of Civil Procedure, which is fully incorporated by reference through this Rule.
Every civil complaint, whether filed electronically or on paper, must be accompanied by a properly completed Case Designation Form.
Court's wording
The electronic or paper filing of every civil complaint shall be accompanied by a Case Designation Form. A sample Case Designation Form is found at Appendix B. The Case Designation Form can also be obtained at the Clerk's Office. It is the obligation of the attorney or person representing themselves to properly complete the Case Designation Form for filing with the Clerk.
An attorney's electronic signature must include the attorney name, Ohio Attorney designation, Supreme Court number, party representation, address, telephone, facsimile, and email information in the stated format.
- Document
- Attorney signed document
- Placement
- Signature block
Court's wording
An electronically submitted document requiring an attorney’s signature shall be signed in the following manner: “/(attorney name)/.” The correct format for an attorney signature is as follows: • /Ohio Attorney/ • Attorney’s name (typed) • Ohio Supreme Court Number • Attorney for (Plaintiff/Defendant) • Address • Telephone Number • Facsimile Number • Email Address
The attorney seeking permission to withdraw from representation shall provide a proposed judgment entry including the name and other pertinent contact information of any successor attorney.
In all proposed judgment entries granting a leave to plead, an attorney or party representing themselves shall state the number of leaves to plead previously granted.
2. Certificates of Notice of service of requests for discovery and responses shall be filed with the Clerk.
- Document
- Discovery document
Must include
- •Certificate of service
1. At the time of filing a motion, an attorney or party representing themselves shall submit with that motion a proposed judgment entry granting the motion and setting forth the requested relief.
The legal description and a copy of the prior deed must be approved and stamped by the Columbiana County Engineer's Office Map Department and have the Property Description Form completed.
Any precipe for an Order of Sale shall have a clear and legible description of the real estate to be sold, the original approval stamped legal description, and the property description form from the Columbiana County Engineer's Map Department.
All temporary orders filed pursuant to this Rule will be filed as a Magistrate’s Order.
A typed parenting proceeding affidavit on a form prescribed by the Court.
The Clerk shall reject any filing that is not accompanied by a required financial affidavit and/or a required parenting proceeding affidavit.
A typed financial affidavit on the form provided by the Court or the Affidavit of Income and Expenses AND Affidavit of Property promulgated by the Ohio Supreme Court.
An IV-D application, if one has not been previously filed with the Court.
At the time of filing of a divorce or legal separation, the attorney for the plaintiff or person representing themselves as a plaintiff shall file with the complaint a proposed judgment entry to be approved by the Court, which entry shall order the following:
- Document
- Proposed judgment entry
Must include
- •Proposed order
A proposed Judgment Entry.
- Document
- Proposed judgment entry
Include
- •Proposed order
If the income of both parents is known, a child support guideline worksheet shall be completed and filed with the temporary order and child support shall be in that amount, until further order.
If the party is seeking modification of temporary child support, a child support worksheet and a financial affidavit must be attached to the motion.
The appropriate Uniform Companionship Plan shall be attached to every temporary order issued by the Court upon filing of a divorce, dissolution or legal separation, or other case or proceeding where companionship would be an issue.
A GAL shall prepare a written report, including recommendations to the Court, no later than seven (7) days before the final hearing.
Within 14 days of GAL appointment, counsel or a self-represented person must provide the GAL with a written statement describing the case issues, relevant individuals and their contact information, and practicable and advisable tasks for the GAL.
Court's wording
Within fourteen (14) days of the GAL’s appointment, counsel or a person representing themselves shall provide the GAL with a written statement which shall include, but not necessarily be limited to, the following: 1) the nature of the issues in the case; 2) names, addresses and telephone numbers of any individuals who may have relevant information relating to the issues in the case; and 3) a list of those tasks deemed practicable and advisable for the GAL to undertake in order to provide the Court with relevant information and an informed recommendation as to the child(ren)’s best interests.
d. A statement that the Court reserves the power to modify the matters of child support, companionship, and parenting.
c. A copy of the Court’s standard order concerning companionship where the same has been ordered by the Court;
d. The appropriate Uniform Companionship Plan shall be made a part of any final order of the Court wherein parenting of a minor child had been an issue, whether resolved among parties or not;
b. Current name and address of Obligor and Obligee;
c. The amount of any support order, which is going to be effective;
a. An extra copy of every judgment entry where parenting or support has been ordered or modified shall be submitted to the Clerk of Courts for the Child Support Enforcement Agency;
b. A child support guideline worksheet pursuant to §3113.215(E) of the Ohio Revised Code;
1. All exhibits shall be marked and exchanged with opposing counsel or any person representing themselves at least seven (7) days prior to trial, with a copy of all exhibits provided to the Court not later than the date of trial.
a. The effective date of the order so that arrearages can be calculated;
1. A motion alleging contempt for unpaid medical bills shall be accompanied by a fully executed “Explanation of Medical Bills” form which can be found at APPENDIX K.
*You MUST return this form to the Clerk of Courts office at 105 South Market Street, Lisbon, Ohio, 44432, within twenty-eight (28) days of the date you receive the summons. This form does not guarantee that your case will be sent to mediation. The Court will give the opposing party a chance to respond to your request. If the opposing party objects, your case may not be mediated.
THIS FORM MUST ACCOMPANY ALL NEW DOMESTIC RELATIONS FILINGS
Please list any Pending, closed or previously filed and dismissed Domestic Relations' Case(s) between the parties, list case number and Judge:
I certify that to the best of my knowledge the within case is not related to any now pending or previously filed, except as noted above.
In specified mental-health adjudication cases, the Court must complete or cause completion of Form 95 and provide it to the Clerk of Courts.
Court's wording
18. The Court shall complete or cause to be completed and provide to the Clerk of Courts a completed Form 95, as provided in Sup. R. 95, in any case in which an offender is: convicted of an offense of violence and ordered to receive a mental health evaluation; convicted of an offense of violence and ordered to receive treatment for a mental illness; granted a conditional release after being found not guilty by reason of insanity; or granted a conditional release after being found not competent to stand trial with no substantial probability of being restored to competency even if provided with a course of treatment.
Note: The number of pages is required.
Must include
- •Page count
Failure to file a docketing statement and/or praecipe may result in dismissal of the appeal, or may result in assessing against the appellant such court costs as may be attributable to failure to file the docketing statement and/or praecipe.
3. Any stipulation of dismissal filed pursuant to Civil Rule 41(A)(1)(b) and any agreed entry of judgment shall contain a stipulation as to who shall be responsible for court costs.
If a civil case is dismissed and then re-filed, the caption of the re-filed action shall indicate that it is a re-filing, the previous case number, and the Judge previously assigned.
- Document
- Re filed action
- Placement
- Caption
Any request to deviate from the following parenting schedule shall be supported by the filing of the proper affidavits/evidence.
In an action for a post decree modification of issues of support, pages three and four may be omitted from the financial affidavit and an Affidavit of Property is not required.
Filing & Service rules
Electronic Filing Rules
Pleadings may not be filed by fax; filings must be mailed or presented in person.
Faxed pleadings will not be accepted. All filings must be mailed or presented in person.
Page 1 | Common Pleas Civil Division
A written notice reporting changed contact information must be filed with the Clerk on paper or sent electronically to clerk@ccclerk.org.
C. If any of the contact information of an attorney or person representing themselves changes while the case is pending, the revised information shall be reported to the Clerk, through filing a written notice on paper or electronically through email to clerk@ccclerk.org.
Page 8 | Rule 2.01 Format and Signature
Neither the Court nor the Clerk accepts filings submitted by facsimile transmission.
The Court and the Clerk do not accept filing by facsimile transmission.
Page 9 | Rule 2.07 Filing by Facsimile
All documents are permitted to be filed electronically with the Clerk, subject to the governing rules.
All documents may be electronically filed with the Clerk, subject to the provisions of these Rules.
Page 10 | Rule 2.08 Electronic Filing (E-Filing), Applicability
Electronic filing is permitted subject to the rule, but users must pre-register and receive the Clerk's approval before using it.
Subject to the provisions of this Rule, filing with the Clerk may be accomplished through electronic filing (E-Filing). All persons desiring to utilize electronic filing must pre-register and be approved by the Clerk. The requirements for pre-registration and approval can be found at the Clerk's website: www.ccclerk.org.
Page 10 | Rule 2.08 Electronic Filing (E-Filing), Notice
An electronically submitted document must be signed by a qualified Ohio attorney or by the person representing themselves.
Any electronically submitted document must be signed by an attorney admitted, in good standing, and licensed to practice law in the State of Ohio or person representing themselves.
Page 11 | 3. Regulation of Electronically Submitted Documents
An electronically filed document is accepted as the original filing when the User complies with all requirements of the electronic-filing rule.
An electronically filed document shall be accepted as the original filing, if the User complies with all of the requirements of this Rule.
Page 13 | 10. Disposition and Maintenance of Source Documents
Attachments and exhibits accompanying an electronically submitted document must also be submitted electronically.
Attachments and exhibits to an electronically submitted document shall also be submitted electronically.
Page 14 | 12. Attachments and Exhibits
A user should not resubmit an electronically submitted document that was filed in error.
c. If an electronically submitted document is filed in error, a User should not attempt to re-submit the document.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
A user unable to submit or file electronically because of any problem must file a paper copy with the Clerk.
b. A User who cannot submit or file a document electronically due to any problem of any nature must file a paper copy with the Clerk.
Page 15
An attorney must accept the Online Access User Agreement and provide the required information to obtain access to electronic filing and document viewing through the Clerk's system.
In order to register for an account with the Columbiana County Clerk of Courts ("Clerk") for access to the Clerk's system for purposes of viewing case documents and filing electronically ("e-filing"), you must accept the terms of the following User Agreement. Failure to accept these terms and provide the information required herein will result in you being denied access to e-filing and document viewing (hereafter referred to collectively as "online access").
Page 42 | APPENDIX C — ONLINE ACCESS USER AGREEMENT FORM
A user may authorize electronic filing only by the user's employee or a retained electronic-filing service provider.
No User shall authorize any person to electronically submit on that User's behalf any document to the Clerk for filing, except the User's employee or a service provider retained to assist the User in electronic filing.
Page 11 | 3. Regulation of Electronically Submitted Documents
A User need not file a paper copy of an electronically filed document but must retain the source document for production when requested.
The User is not required to file a paper copy with the Clerk of any electronically filed document, but must maintain in the User's records, and have available for production upon request by the Court, the Clerk, or counsel, the source document of any document electronically filed.
Page 13 | 10. Disposition and Maintenance of Source Documents
The Clerk may deny a person access to or continued use of the e-filing system for noncompliance, uncorrected equipment incompatibility, or misuse.
The Clerk reserves the right in its discretion to deny any person the use or continued use of the E-Filing system, for reasons including that person's non- compliance with these Rules or any other rule governing the use of the E-Filing system, equipment incompatibility issues that are not corrected, or due to any misuse of the E- Filing system.
Page 15 | Non-Compliance
Electronic filing through Benchmark Web is available for Common Pleas Court and County Municipal Court.
(Currently E-Filing is available for Common Pleas Court and County Municipal Court)
Page 4 | Creating a New e-File Submission via Benchmark Web
The e-File interface permits users to submit a new filing or view previously submitted e-filings.
Choose the e-File option on the left side menu. You may choose Submit New or My Filings (to see previously submitted e-Filings)
Page 5 | Creating a New e-File Submission via Benchmark Web
A new document may be filed to an existing case through the e-File Menu or an accessible case record when the user has the required Rights and Roles permissions.
There several methods by which a new document may be filed to an existing case. This may be done from the e-File Menu or from any case record based on Rights and Roles permissions to file to the case.
Page 11 | Document Filing to an Existing Case
Filing Timing and Cure Windows
The effective filing date and time of an electronically transmitted document are those stamped by the Clerk.
Effective Date and Time of Filing of a Document: means the date and time stamped by the Clerk on the electronically transmitted document.
Page 10 | Rule 2.08 Electronic Filing (E-Filing), Definitions
An electronic submission is deemed filed when the Clerk time-stamps it, using Eastern Standard Time regardless of the submitter's time zone.
An electronically submitted document will be deemed filed when time stamped by the Clerk. Time at the Court (Eastern Standard) governs, rather than the time zone from which the submission is made.
Page 11 | 5. Hours of Operation
An electronically submitted document is not filed until all required fees are paid.
Any document electronically submitted will not be filed until all required fees have been paid.
Page 12 | 7. Fees
To obtain relation-back for a technically rejected corrective filing, the User must file a motion seeking that relief.
If an electronically submitted document is rejected for filing due to technical errors and the User wishes to have a corrective document relate back to the date and time of the rejected document, the User must file a motion with the Court seeking such relief.
Page 12 | 8. Filing Acceptance or Rejection Cycle
A challenge to the authenticity of a signature on a multiple-signature electronic filing must be raised by objection or motion to strike within 10 days of receiving the electronic-filing notice.
Any person that disputes the authenticity of a signature on an electronically filed document containing multiple signatures must file an objection to the document or a motion to strike within ten (10) days of receiving the notice of electronic filing.
Page 14 | 13. Signatures
After the Clerk accepts an electronic transmission, the user cannot change the document or docket entry through the electronic filing system.
b. The electronic filing system does not permit a User to make changes to any document or the docket once the transmission has been accepted by the Clerk.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
An electronically filed document becomes part of the docket, and only the Clerk may correct or change the docket.
a. Once filed, an electronically filed document becomes part of the docket. The Clerk alone is authorized to make any corrections or changes to the docket.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
A party filing a required pleading must file the financial affidavit with the pleading; if no pleading is required, the affidavit must be filed before the support or parenting hearing.
Each party with any required pleading must file the financial affidavit or if no pleading is required, prior to the hearing where issues of child/spousal support or parenting will be determined.
Page 29 | Rule 9.0 Documents to be Filed — A.1.a
The GAL’s written report is due no later than seven days before the final hearing.
A GAL shall prepare a written report, including recommendations to the Court, no later than seven (7) days before the final hearing.
Page 33 | F. Filing of Reports
The GAL information statement is due within 14 days of the GAL’s appointment.
Within fourteen (14) days of the GAL’s appointment, counsel or a person representing themselves shall provide the GAL with a written statement which shall include, but not necessarily be limited to, the following:
Page 33 | B. Information Provided
A party seeking an independent appraisal of real, personal, or intangible property must provide written notice to the opposing counsel or self-represented party and the Court no later than 30 days after the status conference.
If a party desires an independent appraisal of property, whether real, personal, or intangible, they shall notify opposing counsel or person representing themselves and the Court in writing no later than thirty days after the status conference.
Page 34 | Rule 9.71 Appraisals
A foreclosure mediation request must be received by the Clerk of Courts within twenty-eight days after the requesting party receives the summons.
*You MUST return this form to the Clerk of Courts office at 105 South Market Street, Lisbon, Ohio, 44432, within twenty-eight (28) days of the date you receive the summons.
Page 53 | APPENDIX J — FORECLOSURE MEDIATION REQUEST FORM
The foreclosure mediation request must be received within twenty-eight days after the requesting party receives the summons.
*This request must be received within twenty-eight (28) days of the date you received the summons.
Page 53 | APPENDIX J — FORECLOSURE MEDIATION REQUEST FORM
A notice of intent to relocate must be filed with the court 60 days before the relocation.
Said notice shall be filed 60 days prior to the relocation.
Page 60 | 5. STATUTORY NOTICES
A relocation notice must be filed 60 days before the relocation.
Said notice shall be filed 60 days prior to the relocation.
Civil cases
Page 2 | 8. STATUTORY NOTICES
A filing received during business hours is reviewed and accepted or rejected on the date it is received.
1. If received during business hours, then the filing is reviewed and accepted or rejected on that date.
Page 16 | My Filings List
A filing received after regular business hours is reviewed for acceptance on the next business day.
2. If received after regular business hours then filing will be reviewed for acceptance on the next business day.
Page 16 | My Filings List
The User receives an email notice when an electronically submitted document is rejected for filing.
The User will be notified by an electronic mail message if the electronically submitted document is rejected for filing for any reason.
Page 12 | 8. Filing Acceptance or Rejection Cycle
The Clerk may declare the court website subject to technical failure when it cannot continuously accept electronic submissions.
The Clerk may, at any time, deem its website at www.ccclerk.org. subject to a technical failure if the website is unable to accept electronic submissions continuously
Page 14 | 14. Technical Failures
A user whose filing becomes untimely because of a technical failure may seek appropriate relief from the Court.
c. A User whose filing is made untimely as a result of a technical failure of the Clerk's system or website, or as a result of problems or failures in the User's system, may seek appropriate relief from the Court.
Page 15
After discovering an error, the Clerk must notify the user as soon as reasonably possible whether the document needs to be resubmitted.
g. As soon as reasonably possible after an error has been discovered, the Clerk shall notify the User of the error and if the document needs to be re-submitted.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
A judge or magistrate may approve a judgment entry identifying an erroneous electronic filing, after which the Clerk will advise the user whether refiling is permitted.
e. A Judge or Magistrate may approve an appropriate judgment entry indicating that an electronically filed document was submitted in error and the Clerk will advise the User if the document may be re-filed.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
A judge or magistrate may order an electronically filed document stricken when it was filed in error, including when it contains the wrong case number.
f. If an electronically filed document is filed in error (e.g., a document includes the wrong case number), a Judge or Magistrate may order the document stricken.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
Online access and the ability to electronically file are unavailable during scheduled and unscheduled maintenance and outages.
The website and online access system will have periodic maintenance and outages, both scheduled and unscheduled. Online access, including ability to e-file, will be unavailable during these instances.
Page 44 | Waiver of Warranties and Release of Liability
The Clerk receives electronic submissions continuously, 24 hours a day and seven days a week.
The Clerk shall receive electronically submitted documents 24 hours per day, seven days per week, regardless of whether or not the Clerk’s Office is actually open.
Page 11 | 5. Hours of Operation
The Clerk assigns a confirmation number when the complete electronic submission is received by the Clerk's receiving device.
A confirmation number will be assigned to each electronically submitted document when it is received in its entirety by the Clerk's receiving device.
Page 12 | 8. Filing Acceptance or Rejection Cycle
An electronically submitted document receives a separate electronic time stamp only after the Clerk accepts it.
Upon successful completion of submission and acceptance by the Clerk, each electronically submitted document will receive a separate electronic time stamp.
Page 13 | 9. Electronic Time Stamping
The electronic time stamp includes the Clerk's acceptance date and time and, when applicable, the case number.
The electronic time stamp will include the date and time that the Clerk accepted the User's entire electronic submission as well as the case number of the filing, if any.
Page 13 | 9. Electronic Time Stamping
The Clerk will not delete the original docket text but will record the deletion or change, its reason, and notice to the user.
h. The Clerk will not delete the relevant docket text but will note in the docket the deletion or change, the reason for the deletion or change, and that the User has been so notified.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
After review, the filer receives an email stating whether the filing was accepted or rejected; a rejected filing includes a reason, and an accepted filing is filed with the Clerk of Courts Office and available online.
3. Once reviewed the filer will receive an email stating the acceptance or rejection of the filing. ( if rejected there will be a reason listed) Upon acceptance the filing is filed with the Clerk of Courts Office and available online for viewing/printing.
Page 16 | My Filings List
Service and Proof of Service Rules
The prosecuting party must serve the completed docketing statement on the opposing party together with the notice of appeal.
The party prosecuting an appeal shall serve a copy of the completed docketing statement together with the notice of appeal on the opposing party.
Page 1 | Rule VII — Rule 3(A) Docketing Statement
The trial court clerk must send the Court of Appeals a copy of the praecipe together with the notice of appeal.
The Clerk of the trial Court shall send a copy of the praecipe to the Court of Appeals along with a copy of the notice of appeal.
Page 1 | Rule VII — Rule 3(B) Praecipe
The appellant must serve on the appellee a copy of the praecipe identifying the transcript portions to be included in the record.
A copy of the praecipe designating the parts of the transcript to be included in the record shall be served by the appellant on the appellee in fulfillment of the requirements of Appellate Rule 9(B).
Page 1 | Rule VII — Rule 3(B) Praecipe
The trial court clerk must send the Court of Appeals a copy of the docketing statement together with the notice of appeal.
The Clerk of the trail Court shall send a copy of the docketing statement to the Court of Appeals along with a copy of the notice of appeal.
Page 1 | Rule VII — Rule 3(A) Docketing Statement
The GAL payment motion must be served on all parties or their counsel when the parties are represented.
The motion shall be served upon all parties or their counsel if they are represented.
Civil cases
Page 1 | Rule 9.6(D) COMPENSATION
When requesting service by the Clerk, an attorney or self-represented person must provide an adequate number of copies.
If the Clerk is requested to perform service of a pleading or other document, an adequate number of copies shall be provided by the attorney or person representing themselves.
Page 9 | Rule 2.06 Service By Clerk
Electronically filed documents must be served under the applicable Ohio civil or criminal procedural rule.
Electronically filed documents shall be served in accordance with Rule 5 of the Ohio Rules of Civil Procedure and/or Rule 49 of the Ohio Rules of Criminal Procedure, which are fully incorporated through reference in this Rule.
Page 13 | 11. Service of Electronically Filed Documents
After appearing, an attorney or self-represented person must provide an email address, and later service must be electronic when possible.
Once an attorney or person representing themselves has entered an appearance, the attorney or person representing themselves shall furnish their email ===== PAGE 14 ===== address, and service thereafter on such person shall be made electronically when possible.
Page 13 | 11. Service of Electronically Filed Documents
Large attachments or exhibits that cannot be submitted electronically must be served in paper copy on all other parties.
Large attachments or exhibits that cannot be submitted electronically must be submitted in paper copy for service on all other parties.
Page 14 | 12. Attachments and Exhibits
After the court allows withdrawal, the withdrawing attorney must serve the judgment-entry copy by regular U.S. mail on the specified recipients.
Upon allowing withdrawal by the Court, the withdrawing attorney shall serve a copy of the judgment entry by regular U.S.mail on their client, any opposing party or their counsel, or upon any person representing themselves.
Page 17 | Chapter 3 — General Case Management, Rule 3.02 Attorney Withdrawal
Counsel and self-represented persons must serve the GAL with copies of all pleadings and documents filed with the Court.
Counsel and/or any person representing themselves shall serve the GAL with copies of all pleadings and documents filed with the Court.
Page 33 | C. Notice to GAL
The clerk must serve the Columbiana County Child Support Enforcement Agency by placing a copy of every child- or spousal-support judgment entry in the CSEA basket within three days after filing.
1. The Clerk shall serve a copy of all entries regarding child and spousal support upon the CSEA by placing said entry in the CSEA basket located in the Clerk’s office within three days of filing the judgment entry.
Page 38 | Rule 9.11 Judgment Entries/Decrees — C. Columbiana County Child Support Enforcement Agency
Attorneys registered for electronic filing consent to electronic service of notices and documents after a Complaint or Third-Party Complaint, waive first-class mail notice for those documents, and must keep their email address current and valid.
Service of pleadings and other documents filed electronically using the online access system shall be governed by Administrative Orders and/or Local Rules governing e-filing in effect on the date of the filing of the pleadings or documents to be served. In accordance with those rules and orders, all attorneys registered and approved to file documents electronically may be served with notices and copies of documents filed subsequent to a Complaint or Third-Party Complaint in electronic format. By accepting the terms of this User Agreement, you are consenting to receive notices and copies of documents electronically via e-mail, and waive the right to receive by first class mail notice of any document filed electronically subsequent to the Complaint or Third-Party Complaint. You are solely responsible for ensuring that the Clerk has your current and valid email address.
Page 42 | APPENDIX C — ONLINE ACCESS USER AGREEMENT FORM
Unless an exception under ORC 3109.051(G)(2)-(4) applies, the Court must mail a copy of the relocation notice to the non-residential parent.
Except as provided in ORC 3109.051(G) (2), (3) and (4), a copy of such notice shall be mailed by the Court to the non-residential parent.
Page 63 | 8. Statutory Notices — A. Relocation Notice
The Sheriff's Office must immediately serve the respondent with a civil protection order or post-conviction no-contact order and promptly record completion of service in LEADS.
14.2 The Sheriff’s Office shall immediately serve the respondent with any civil protection order or post-conviction no contact order and shall forthwith enter the completion of service into LEADS.
Page 73 | II. Protection Orders — A. Responsibilities of Law Enforcement — 14. Reporting
Unless an exception under ORC 3109.051(G)(2)-(4) applies, the Court must mail a copy of the relocation notice to the non-residential parent.
Except as provided in ORC 3109.051(G) (2), (3) and (4), a copy of such notice shall be mailed by the Court to the non-residential parent.
Civil cases
Page 2 | 8. STATUTORY NOTICES
Notice of a conference's time and place must be provided to attorneys of record and non-default self-represented parties by ordinary mail, electronic means, or telephone.
Notice of the time and place of any conference shall be given by ordinary mail, electronic, or telephonic means, to attorneys of record and any person representing themselves who are not in default.
Page 22 | Rule 4.03 Scheduling and Pretrial Conferences
Original discovery requests are accepted for filing only when submitted with an original civil complaint, and the Clerk serves original interrogatories as instructed by the filer or representative.
3. The Clerk shall accept for filing the originals of discovery requests only when filed for service with an original civil complaint. When original interrogatories are filed with a civil complaint, the Clerk shall serve the original discovery requests on a party as instructed by an attorney or person representing themselves.
Page 23 | Rule 4.04 Discovery — A. Filing
Upon notice of issuance, the Clerk of Courts must file the order, notify law enforcement, and deliver the petition, civil protection order, and NCIC Form to the Sheriff or another law-enforcement agency.
15.1 Upon being notified of the issuance of a civil protection order or post-conviction no contact order, the Clerk of Courts shall file the protection order or post-conviction no contact order in the appropriate case file and shall also notify and deliver a copy of any petition, any civil protection order, and the NCIC Form to the Sheriff or other law enforcement agency.
Page 74 | II. Protection Orders — B. Responsibilities of the Clerk of Courts — 15. Reporting
Filing Fees and Waivers
The Clerk does not accept personal checks or other payment forms for electronic filing fees and deposits.
The Clerk will not accept personal checks or other forms of payment for filing fees and deposits required with electronic filing.
Page 12 | 7. Fees
Normal filing fees and deposits must be paid by credit card when the electronic submission is processed.
The Clerk shall charge the User normal filing fees and deposits, which will be collected through the User's credit card at the time the electronic submission is processed.
Page 12 | 7. Fees
An advance security-for-costs deposit is required before filing a civil case or proceeding.
The Clerk of Courts shall require an advance deposit for security for costs before filing a civil case or proceeding as allowed by law, pursuant to a schedule of costs as authorized by the Courts.
Page 17 | Chapter 3 — General Case Management, Rule 3.01 Security for Costs
A transcript request must be made to the appropriate official court reporter, with preparation costs paid under the Court's page-rate schedule and an advance deposit made if the reporter requires one.
Any request for a transcript of a proceeding shall be made to the appropriate official court reporter of the Court. The person requesting a transcript shall arrange for payment of the cost of its preparation with the official court reporter, who may require an advance deposit. Payment to the official court reporter shall be in accordance with the page rate schedule separately established by the Court. A copy of the current page rate is found at Appendix F.
Page 19 | Rule 3.05 Transcripts — A. Request and Payment of Fee
The full transcript-preparation cost is due upon completion, after which electronic copies are provided without additional charge.
Once completed, the cost for the preparation of the transcript is due and payable to the official court reporter. Upon full payment, copies of the transcript shall be provided electronically at no additional cost.
Page 19 | Rule 3.05 Transcripts — A. Request and Payment of Fee
In a domestic relations case, an original transcript cannot be filed until it is fully paid or the official court reporter approves adequate payment arrangements.
An original transcript of a proceeding will not be filed with the Clerk until full payment is made or adequate arrangements have been made for full payment as determined by the Official Court Reporter.
Page 19 | Rule 3.05 Transcripts — B. Filing and Exhibits in Domestic Relations Cases
E-filings requiring fees must be paid by credit card at the time of filing, with the amount confirmed during filing.
For e-filings that require payment of filing fees, the user will be required to pay the filing fee using a credit card at the time of filing. The filing fee amount will be confirmed at time of filing.
Page 43 | Payment Policy
An arbitration filing carries a $350 fee.
For Arbitration Fee | $ 350.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
A precipe for writ of possession, order of possession, or writ of restitution carries a $200 fee.
Precipe for Writ of Possession, Order of Possession, Writ of Restitution | $ 200.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — PROCEEDINGS IN AID OF EXECUTION
A $250 filing fee applies to all civil complaints or petitions and cognovits.
All Civil Complaints and/or Petitions, Cognovits | $ 250.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Filing a certificate of judgment from another court carries a $40 fee.
To File a Certificate of Judgment (Other Court) | $ 40.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Out-of-county service by a sheriff costs $50 in civil matters.
Out of County Service - Sheriff Fees | $ 50.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — PROCEEDINGS IN AID OF EXECUTION
A jury demand carries a $500 fee once the court orders the demand.
Fee for Jury Demand(once ordered by court) | $ 500.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
A writ of execution carries a $295 fee.
Precipe for Execution | $ 295.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — PROCEEDINGS IN AID OF EXECUTION
Each additional defendant in proceedings in aid of execution carries an additional $5 fee.
(each additional defendant) | $ 5.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — PROCEEDINGS IN AID OF EXECUTION
A motion for expungement carries a $150 fee.
Motion for Expungement | $ 150.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
A garnishment action carries a $60 filing fee.
For Filing a Garnishment Action | $ 60.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — PROCEEDINGS IN AID OF EXECUTION
Publication for service in a civil matter costs $600.
Publication for Service | $ 600.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
A foreign execution or execution from another court carries an $85 fee.
Execution (Foreign and from Other Courts) | $ 85.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Filing a certificate of judgment from this court carries a $45 fee.
To File a Certificate of Judgment from this Court | $ 45.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
All post-decree motion filings carry a $100 fee.
All Post Decree Motion Filings | $ 100.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — DOMESTIC RELATIONS FEES
A notice of appeal from an arbitrator's decision carries a $250 fee.
Notice of Appeal of Arbitrator's Decision | $ 250.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
An answer and cross-claim or third-party complaint with a request carries a $60 fee.
Answer and Cross or Third Party Complaint with Request | $ 60.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
A $200 appraiser's fee applies upon filing an order of sale.
Appraiser's Fees (Upon the Filing of an Order of Sale) | $ 200.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
An execution based on a previously filed certificate of judgment carries a $45 fee.
Execution (Certificate of Judgment previously filed) | $ 45.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Foreclosure cases incur an additional $300 fee for sheriff processing.
Additional fee for Foreclosure cases for Sheriff processing | $ 300.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Publication upon filing an order of sale costs $600.
Publication (Upon the Filing of an Order of Sale) | $ 600.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Making a certificate of judgment for transfer costs $5.
To Make a Certificate of Judgment for Transfer | $ 5.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Dissolution of marriage, divorce, alimony, and miscellaneous domestic-relations cases carry a $300 fee.
Dissolution of Marriage, Divorce, Alimony, Micellaneous DR Cases | $ 300.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — DOMESTIC RELATIONS FEES
A release of judgment carries a $5 fee.
Release of Judgment | $ 5.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Filing a qualified domestic relations order carries a $50 fee.
Filing a Qualified Domestic Relations Order | $ 50.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — DOMESTIC RELATIONS FEES
A debtor's examination carries a $45 fee.
Debtor's Exam | $ 45.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — PROCEEDINGS IN AID OF EXECUTION
Reactivation filings, including aliases and pluries, carry an additional $100 fee.
Additional fee for reactivation (Alias, Pluries, etc.) | $ 100.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
A notice of appeal to the Seventh District Court of Appeals carries a $125 fee.
Notice of Appeal to the 7th District Court of Appeals | $ 125.00
Page 45 | APPENDIX D — FILING FEE AND DEPOSIT SCHEDULE — CIVIL FEES
Taxed costs must be paid within 30 days after the bill is mailed unless an appeal is filed or the court orders otherwise.
The costs shall be paid within thirty (30) days of the mailing of the bill unless an appeal is filed, or as the Court might otherwise order.
Page 17 | Chapter 3 — General Case Management, Rule 3.01 Security for Costs
An expedited transcript page rate must be quoted by the court reporter and agreed to by requesting counsel and, without approval from the applicable trial judge, may not exceed twice the regular $4.00 page rate.
Effective immediately, it is ordered that the expedited page rate will be an amount quoted by the Official Court Reporter and agreed to by requesting counsel, but in the absence of approval by the applicable trial judge, shall not exceed twice the regularly established page rate of $4.00.
Page 47 | APPENDIX F (Page 1) — OFFICIAL COURT REPORTER PAGE COMPENSATION SCHEDULE
Original civil and criminal transcripts must be charged at $4.00 per page.
Effective immediately for any transcripts to be filed hereafter, it is ordered that the per page fees charged for all original civil and criminal transcripts be $4.00.
Page 48 | APPENDIX F (Page 2) — OFFICIAL COURT REPORTER PAGE COMPENSATION SCHEDULE
Transcript copies must be furnished electronically and without charge.
All copies shall be furnished electronically only and at no charge.
Page 48 | APPENDIX F (Page 2) — OFFICIAL COURT REPORTER PAGE COMPENSATION SCHEDULE
Court reporters must charge $4.50 for transcripts they deem expedited.
Those transcripts deemed by the court reporters to be expedited shall be $4.50.
Page 48 | APPENDIX F (Page 2) — OFFICIAL COURT REPORTER PAGE COMPENSATION SCHEDULE
The filer must select a payment method, complete payment information, and submit the filing through the Review & Submit screen.
This screen also displays the filing fees associated with filing the case. Select the method of payment, complete the payment information and click the Submit button to file the new case.
Page 10 | Review Filing
Sealing & Redaction Procedures
Personal identifiers must be omitted from all court records and case documents, subject to the stated exceptions for partial Social Security numbers and birth years.
B. In all court records and case documents, every person shall omit personal identifiers in compliance with Rule 45(D) of the Rules of Superintendence, which is fully incorporated by reference through this Rule. C. The personal identifiers that shall be omitted, include all of the following: • Social Security Numbers of any person, except for the last four digits; • Dates of Birth for any person, except for the year of birth; • Financial information, including, but not limited to, debit card, charge card, or credit card numbers or accounts and bank or checking account numbers;
Page 8 | Rule 2.03 Privacy
A person must first obtain judicial permission by motion before including complete personal identifiers in a court record or case document.
A person seeking to include complete personal identifiers in a court record or case document, shall first file a motion requesting permission from a Judge or Magistrate to do so.
Page 9 | Personal Identifiers
The personal-identifier requirements apply to both electronically filed documents and paper filings.
The requirements of this Rule apply to a court record or case document, whether submitted or filed electronically or on paper.
Page 9 | Personal Identifiers
The GAL’s written report is confidential, must be filed under seal with the Court rather than the Clerk, and must be retained in the Magistrate’s Office.
The GAL's written report shall be considered confidential, shall be filed under seal with the Court but not the Clerk, and shall be retained in the Magistrate's Office and not filed with the Clerk.
Page 33 | F. Filing of Reports
When an in-camera interview of a minor child is requested, the Court must create a sealed record that may be opened only by the Court or pursuant to a court order.
In all cases where an in-camera interview of a minor child has been requested, the Court shall make a record of the interview, which shall be sealed and opened only by the Court or upon order of the Court.
Page 34 | Rule 9.7 In Camera Interview of Child
Personal identifiers must be omitted or redacted from all case documents filed electronically unless the Court orders otherwise.
Personal identifiers shall be omitted or redacted from all case documents filed electronically through the online access system unless otherwise ordered by the Court.
Page 43 | Redaction
If a Judge or Magistrate grants the motion, it might be necessary to submit the court record or case document to the Court under seal, or to file it with the Clerk under seal, and/or or submit or file a redacted copy for the public record.
If a Judge or Magistrate grants the motion, it might be necessary to submit the court record or case document to the Court under seal, or to file it with the Clerk under seal, and/or or submit or file a redacted copy for the public record.
Page 9 | Personal Identifiers
The user is solely responsible for redacting personal data identifiers in electronically filed documents, and the Clerk will not review or redact them for compliance.
By accepting this User Agreement, the user accepts sole responsibility for redacting personal data identifiers on all documents filed electronically by him or her through the online access system. The Clerk will not review documents for compliance with this rule or redact documents.
Page 43 | Redaction
Filing Bundling Requirements
The Clerk must not hold a document while waiting for required documents that were not attached.
The Clerk shall not hold any document pending receipt of non-attached documents.
Page 29 | Rule 9.0 Documents to be Filed — B. Non-Compliance
Adjournment & Extension Requirements
Absent good cause, a third leave to plead requires a written motion explaining the necessity of the leave and why the responsive pleading could not have been filed earlier.
Absent good cause shown, the Court will not grant a third leave to plead without a written motion explaining the necessity of obtaining such third leave to plead and the reasons why a responsive pleading could not be filed earlier.
Page 22 | Rule 4.02 Extension of Time to Plead or Respond
Requests to continue a mediation are disfavored and will be considered only when timely and supported by extraordinary circumstances.
Requests to continue or cancel mediations are not favored and will be considered only if timely made and based on extraordinary circumstances.
Page 25 | Rule 4.09 Mediation, C.1.c
An attorney or self-represented party may move for an additional 30 days to plead or respond.
An attorney or party representing themselves may file a motion for an extension of time to plead or respond for an additional thirty (30) days.
Page 22 | Rule 4.02 Extension of Time to Plead or Respond
Chambers Communication Rules
After discovering an error, the user should contact the Clerk as soon as reasonably possible and provide the case and document numbers for the requested correction or change.
d. As soon as reasonably possible after an error has been discovered, the User should contact the Clerk with the case number and document number for which the correction or change is being requested.
Page 15 | 15. Correction of Docket Entries / Documents Filed in Error
The email address provided to the Clerk will be used for notices of assignment for all proceedings and related court events.
A. The e-mail address provided to the Clerk by an attorney or person representing themselves shall be considered the address for the purpose of any notice of assignment for any proceeding, including any scheduling conference, telephone conference, pre- trial, motion hearing, trial, or other matter coming before the Court.
Page 8 | Rule 2.02 E-mail Notice of Assignment
Questions about mediation may be directed to the Court of Common Pleas Bailiff at (330) 424-7777.
If you have any questions about mediation, please contact the Bailiff of the Court of Common Pleas at (330) 424-7777.
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