Clermont County Court of Common Pleas, General Division
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Adjournments
- A motion to continue an assigned trial date must show good cause; after the final pretrial conference, it must also establish extraordinary circumstances and that no alternative can prevent substantial injustice.
- A continuance requires a written motion approved by the assigned judge and reflected on the court docket; the motion must be signed by counsel of record and, when required, by the parties.
- A continuance of a scheduled mediation requires good cause and a mutually acceptable future date, and may be granted by the appointed mediator or referring judge or magistrate.
- +3 more
Request must include
Document Format Requirements8 rules
Pleadings, entries, and other court documents must be filed flat on white 8.5-by-11-inch paper without backing and must have a first-page top margin of at least two inches; sufficient copies for service must also be filed with the Clerk.
- Margins
- Top 2 inches
- Paper size
- Letter
Formatting
- •Filed flat
- •White paper
- •No backing
Court's wording
All pleadings, entries and other documents filed in any matter pending in the Clermont County Common Pleas Court, shall be filed flat, on 8-1/2" by 11" white paper, with no backing and with a head or top margin on the first page only, of not less than two inches. In addition to the original, sufficient copies shall be filed with the Clerk for service, as may be required. Surplus copies will be discarded by the Clerk.
19.1 The following documents will not be accepted by the Clerk of Courts for fax filing: (6) Any document that is larger than 8 ½ x 11.
19.1 The following documents will not be accepted by the Clerk of Courts for fax filing: (4) Filings that exceed 30 pages, including exhibits;
- More than 30 pages
Formatting
- •Filings exceeding 30 pages, including exhibits, are not accepted for fax filing
All filings requiring the legal description must use the approved description in legible and reproducible form, as must the Sheriff’s Deed if the case proceeds to sale.
Court's wording
The attached legal description has been reviewed by the Clermont County Auditor’s Office, Tax Map Department and is approved. This description shall be used in legible and reproducible form on all subsequent filings which require inclusion of the legal description and on the Sheriff’s Deed should the matter proceed through sale.
All pleadings, entries, and other documents must be filed flat on 8-1/2-by-11-inch white paper without backing and with a first-page head or top margin of at least two inches.
- Margins
- Top 2 inches
- Paper size
- Letter
Formatting
- •Have no backing
- •The two-inch head or top margin applies to the first page only
Court's wording
5.1 All pleadings, entries and other documents filed in any matter pending in the Clermont County Common Pleas Court, shall be filed flat, on 8-1/2" by 11" white paper, with no backing and with a head or top margin on the first page only, of not less than two inches. In addition to the original, sufficient copies shall be filed with the Clerk for service, as may be required. Surplus copies will be discarded by the Clerk.
The waiver form shall appear substantially similar to Appendix B to these Rules.
- Waiver form
Formatting
- •Appear substantially similar to Appendix B to these Rules
19.12 Each exhibit to a facsimile produced document that cannot be accurately transmitted via facsimile transmission for any reason must be replaced by an insert page describing the exhibit and why it is missing.
This description shall be used in legible and reproducible form on all subsequent filings which require inclusion of the legal description and on the Sheriff’s Deed should the matter proceed through sale.
Document Filing Requirements72 rules
With each Application, the Applicant shall file an affidavit which shall aver to the Rules of Civil Procedure.
With each Application and affidavit, all Applicants shall present an order which shall be reviewed and signed by the Administrative Judge. This order shall substantially comply with Form 12.1(c) or 12.1(f). (See, Appendix D)
The Applicant shall file an Application for an Appointment as a Special Process Server which substantially complies with Form 12.1(a) or Form 12.1(d). ( See, Appendix D)
All Applicants shall submit the required affidavit in substantial compliance with Form 12.1(b) or Form 12.1(e). (See, Appendix D)
A refiled civil complaint must state the prior case number and the judge to whom the case was previously assigned.
Court's wording
If a case has been dismissed and is refiled, the refiled complaint shall contain the following designation under the new case number: “THIS IS REFILED CASE # [STATE PREVIOUS CASE NUMBER], PREVIOUSLY ASSIGNED TO [STATE THE NAME OF THE JUDGE TO WHOM THE CASE WAS PREVIOUSLY ASSIGNED].”
A copy of the signed entry shall be filed in each case.
Upon approval of consolidation, an entry shall be prepared which bears the complete case captions of all cases to be consolidated and signature spaces for all assigned judges.
- Document
- Consolidation entry
Must include
- •Caption
A re-indicted criminal case must state the prior case number and the judge to whom the case was previously assigned.
Court's wording
If a case has been terminated by nolle prosequi or other form of dismissal, the re- indicted case shall contain the following designation under the case number: “THIS IS RE-INDICTED CASE # [STATE PREVIOUS CASE NUMBER], PREVIOUSLY ASSIGNED TO [STATE THE NAME OF THE JUDGE TO WHOM THE CASE WAS PREVIOUSLY ASSIGNED].”
When an indictment includes co-defendants, the prosecutor must file a notice identifying each co-defendant’s name and date of birth.
Court's wording
At the time of the return of an indictment where there is (a) co-defendant(s), the prosecutor shall file a notice which provides that “THIS DEFENDANT HAS (A) CO- DEFENDANT(S) WHOSE NAME(S) AND DATE(S) OF BIRTH IS (ARE) [GIVE NAME AND DATE OF BIRTH OF EACH CO-DEFENDANT].
4.1 All entries ordering notice by publication shall bear the certification of the Clerk that the required additional cost deposit has been made.
A civil action must be accompanied by the Court’s Case Classification Form identifying the action’s nature and the trial attorney or pro se party filing it.
Court's wording
No civil action shall be accepted for filing unless accompanied by the Court’s Case Classification Form, which clearly identifies the nature of the action being filed and the designation of the trial attorney filing the action or the pro se party filing the action.
If the case was dismissed under Civ. R. 41, then, under the case number, the re-filed complaint shall contain the statement: “This is a refiled case,” and the name of the judge to whom the case was previously assigned.
Motions shall be submitted and determined upon the motion and a brief memorandum.
A copy of the motion and the attached proposed pleading shall be provided to the assigned judge, through the Clerk of Courts, for review.
No pleading, which the civil rules or a statute require leave of court to file, may be accepted by the Clerk for filing without an appropriate order signed by the assigned judge granting the party leave to file such a pleading.
A motion seeking leave to amend listed pleadings or intervene under Civil Rule 24 must append a copy of the proposed pleading.
Court's wording
In a civil action, any motion, which seeks leave of court to amend a complaint, an answer, counter-claim, cross-claim, third-party complaint, third-party answer, third- party counter claim, third-party cross-claim or intervene in an action under Civ. R. 24, shall append to any such motion a copy of the proposed pleading.
Upon filing any motion, counsel shall file a certificate of readiness with the Assignment Office stating whether leave of court has been obtained for oral argument.
Unless the court designates otherwise, the prevailing party's counsel must prepare a judgment entry containing specified caption and case-assignment information, proof that costs are paid, and an order directing service of the judgment under Civil Rule 58(B).
- Document
- Judgment entry
Must include
- •Caption
Court's wording
7.0 Unless the court designates otherwise, judgment entries shall be prepared by the counsel for the prevailing party. Entries shall contain a caption listing all parties, the judge to whom the case has been assigned and a certificate of the Clerk that all costs have been paid in full. The entry shall also contain an order for the Court requiring the Clerk of Courts to serve the judgment on parties in the action per Civil Rule 58(B).
7.1 Entries shall be submitted to opposing counsel for signature within 14 days of the court’s decision, along with notice that the entry will be offered to the court on the 30 th day after the decision issued.
7.2 Any entry presented to the court for signature without endorsement by all counsel or parties shall contain the certification that the entry was served upon opposing counsel or opposing parties and that the time for objection has expired.
- Document
- Judgment entry
- Placement
- Certificate section
Immediately upon entering a judgment by confession, the plaintiff’s attorney shall file a praecipe with the Clerk of Court requesting that a copy of the judgment entry be forwarded to the defendant at the address shown in the complaint by certified mail, return receipt requested.
The original warrant shall be filed with the Clerk.
When confessing judgment, an attorney must produce the warrant of attorney to the court before which the attorney confesses.
With each Application, the Applicant shall file an affidavit which shall aver to the Rules of Civil Procedure.
When the order is signed, it shall also be entered on the Clerk’s docket and a copy then provided to the Applicant.
If any standing process server seeks to continue any term, he or she shall, not later than 30 days prior to the expiration of the current term, file an application, affidavit, and proposed order as herein required seeking to be reappointed for another term.
With each Application and affidavit, all Applicants shall present an order which shall be reviewed and signed by the Administrative Judge.
The Applicant shall file an Application for an Appointment as a Special Process Server which substantially complies with Form 12.1(a) or Form 12.1(d).
A confirmation entry must show a parcel-number tax breakdown including current taxes, even when zero, and prorated taxes.
Court's wording
Confirmation entries must contain a breakdown showing how the taxes are to be applied to each parcel. Specifically, the County Treasurer requires that the figures to be broken down by parcel number showing both the current taxes (even if “0”) as well as the prorated taxes.
A new mortgage-foreclosure complaint will not be accepted unless counsel submits the required Tax Map Department certification with the initial filings.
Court's wording
No complaint for a new mortgage foreclosure case shall be accepted for filing unless Plaintiff’s counsel submits to the Clerk of Courts, along with the initial filings, a certification from the Clermont County Auditor’s Tax Map Department that the legal description of the real estate is accurate and recordable.
(I) Mediation Case Summary Fifteen (15) days before the mediation or as soon as practicable thereafter, parties shall submit a “Mediation Case Summary” to the mediator which shall contain the following:
Fifteen days before mediation, or as soon as practicable thereafter, parties must submit a Mediation Case Summary to the mediator containing specified factual, legal, damages, settlement, attendance, and case-assessment information.
Court's wording
(I) Mediation Case Summary Fifteen (15) days before the mediation or as soon as practicable thereafter, parties shall submit a “Mediation Case Summary” to the mediator which shall contain the following: Relevant facts and procedural posture of the case; Legal issues (including an assessment of liability); Damages assessment (include specific numbers and calculations if possible); Strengths and weaknesses of case and defenses; Summary of settlement negotiations (prior to mediation); ===== PAGE 22 ===== Persons attending mediation.
A fax filing must include a cover page identifying the court, case, document, transmission details, page count, assignment status, and filer information when available.
- Document
- Fax filing cover page
Must include
- •Caption
- •Judge name
- •Case number
Court's wording
19.7 The person filing a document by fax shall also provide cover page containing the following information: (I) the name of the court; (II) the title of the case; (III) the case number; (IV) the assigned judge; (V) the title of the document being filed; (VI) the date of transmission; (VII) the transmitting fax number; (VIII) an indication of the number of pages included in the transmission, including the cover page; (IX) if a judge or case number has not been assigned, state that fact on the cover page; (X) the name, address, telephone number, fax number, Supreme Court registration number, if applicable, and e-mail address of the person filing the fax document if available.
(II) fax the document without the signature but with the notation “/s/” followed by the name of the signing person where the signature appears in the signed source document.
19.10 A party who wishes to file a signed source document by fax shall either: (I) fax the signed source document; or
21.1 In order to request a CQE, the Petitioner shall file the approved Cover Sheet and the fully completed Electronic DRC Petition with the Clerk of Courts for the Common Pleas Court. The Petitioner shall include the DRC Electronic Petition Number on the Cover Sheet, and shall include electronic access to the DRC CQE Summary (CQE Summary).
30.1 The original notice of voluntary dismissal under Civ. Rule 41 shall be endorsed by the assigned judge and filed with the Clerk of Courts.
Bond and service information MUST BE COMPLETED by the Clerk of Courts prior to submission to the Court.
This document must be filed with the office of the Clerk of Courts.
An affidavit in support of this application is attached hereto and incorporated herein by reference as if fully rewritten.
11.1 Immediately upon entering a judgment by confession, the plaintiff’s attorney shall file a praecipe with the Clerk of Court requesting that a copy of the judgment entry be forwarded to the defendant at the address shown in the complaint by certified mail, return receipt requested.
When confessing judgment, an attorney must produce the warrant of attorney to the court before which the attorney confesses. The original warrant shall be filed with the Clerk.
5.2 No civil action shall be accepted for filing unless accompanied by the Court’s Case Classification Form, which clearly identifies the nature of the action being filed and the designation of the trial attorney filing the action or the pro se party filing the action.
5.3 The attorney or party completing the classification form upon the filing of a complaint shall certify as to whether the case had been filed previously and dismissed.
If the case was dismissed under Civ. R. 41, then, under the case number, the re-filed complaint shall contain the statement: “This is a refiled case,” and the name of the judge to whom the case was previously assigned.
Bond and service information MUST BE COMPLETED by the Clerk of Courts prior to submission to the Court.
An affidavit in support of this application is attached hereto and incorporated herein by reference as if fully rewritten.
Signature of person administering the oath Title: Notary
- Placement
- Signature block
The Affiant, being first duly cautioned and sworn, states as follows:
Sworn to and subscribed in my presence by the Applicant, this day of , 20
Any entry presented to the court for signature without endorsement by all counsel or parties shall contain the certification that the entry was served upon opposing counsel or opposing parties and that the time for objection has expired.
Any entry affecting a pending matter that has been set for a hearing, arbitration, or mediation shall be delivered to the Assignment Office for cancellation of the hearing.
If opposing counsel rejects the form, he or she shall set the matter for hearing on entry through the Assignment Office.
Unless the court designates otherwise, judgment entries shall be prepared by the counsel for the prevailing party.
Entries shall contain a caption listing all parties, the judge to whom the case has been assigned and a certificate of the Clerk that all costs have been paid in full.
Must include
- •Caption
The entry shall also contain an order for the Court requiring the Clerk of Courts to serve the judgment on parties in the action per Civil Rule 58(B).
Clermont County Sheriff Property Description Approval Form (To be Filed by Plaintiff With All New Mortgage Foreclosure Cases)
A fax filing must include a cover page containing the court and case identifiers, assigned judge, document title, transmission details, page count, unassigned-status information when applicable, and the filer's available contact information.
- Document
- Fax cover page
- Placement
- First page
Must include
- •Judge name
- •Case number
Court's wording
19.7 The person filing a document by fax shall also provide cover page containing the following information: (I) the name of the court; (II) the title of the case; (III) the case number; (IV) the assigned judge; (V) the title of the document being filed (e.g. Defendant Jones’ Answer to Amended Complaint; Plaintiff Smith’s Response to Defendants’ Motion to Dismiss; Plaintiff Smith’s Notice of Filing Exhibit “G” to Plaintiff Smith’s Response to Defendants’ Motion to Dismiss); (VI) the date of transmission; (VII) the transmitting fax number; (VIII) an indication of the number of pages included in the transmission, including the cover page; (IX) if a judge or case number has not been assigned, state that fact on the cover page; (X) the name, address, telephone number, fax number, Supreme Court registration number, if applicable, and e-mail address of the person filing the fax document if available.
19.12 Each exhibit to a facsimile produced document that cannot be accurately transmitted via facsimile transmission for any reason must be replaced by an insert page describing the exhibit and why it is missing.
A separately filed missing exhibit must have a cover sheet containing the case caption, case number, judge, and exhibit title, and the exhibit must be signed and served under the court's pleading rules.
- Document
- Missing fax exhibit cover sheet
Must include
- •Caption
- •Judge name
- •Case number
Court's wording
19.13 Any exhibit filed in this manner shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, title of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith’s Notice of Filing Exhibit “G” to Plaintiff Smith’s Response to Defendants’ Motion to Dismiss), and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this court.
A fax filing may include either the physically signed source document or a “/s/” notation followed by the signer's name where the signature would appear.
Court's wording
19.10 A party who wishes to file a signed source document by fax shall either: (I) fax the signed source document; or (II) fax the document without the signature but with the notation “/s/” followed by the name of the signing person where the signature appears in the signed source document.
A facsimile filing cover page must provide recipient, sending-party, and case information, including the court and fax number, party identification and contact information, case title and number, document title, and judge.
- Document
- Facsimile filing cover page
Include
- •Case number
Court's wording
RECIPIENT INFORMATION: NAME OF COURT: ____________________________________________________________ FAX NUMBER: ____________________________________________________________ SENDING PARTY INFORMATION: NAME: ____________________________________________________________ SUPREME COURT REGISTRATION NUMBER (if applicable): ________________________ OFFICE/FIRM: ____________________________________________________________ ADDRESS: ____________________________________________________________ TELEPHONE NUMBER: ____________________________________________________________ FAX NUMBER: ____________________________________________________________ E-MAIL ADDRESS (if available): ____________________________________________________________ CASE INFORMATION: TITLE OF THE CASE: ____________________________________________________________ CASE NUMBER: ____________________________________________________________ TITLE OF THE DOCUMENT: ____________________________________________________________ JUDGE: ____________________________________________________________
Filing & Service rules
Electronic Filing Rules
The Clerk will not accept specified categories of documents for fax filing, including action-initiating filings, fee or deposit filings, filings requiring a judge’s signature, filings over 30 pages including exhibits, service copies, and documents larger than 8½ by 11 inches.
19.1 The following documents will not be accepted by the Clerk of Courts for fax filing: (1) Filings commencing an action; (2) Filings that require a cost deposit or fee; (3) Filings that require a judge’s signature; (4) Filings that exceed 30 pages, including exhibits; (5) Service copies; (6) Any document that is larger than 8 ½ x 11.
Page 27 | RULE 19: FACSIMILE FILING
19.15 Fax filings may NOT be sent directly to the court for filing but may only be transmitted directly through the facsimile equipment operated by the Clerk of Courts.
19.15 Fax filings may NOT be sent directly to the court for filing but may only be transmitted directly through the facsimile equipment operated by the Clerk of Courts.
Page 29 | RULE 19: FACSIMILE FILING — TIME OF FILING
The Clerk will not accept fax filings that commence an action, require a cost deposit or fee, require a judge's signature, exceed 30 pages including exhibits, are service copies, or exceed 8½ by 11 inches.
19.1 The following documents will not be accepted by the Clerk of Courts for fax filing: (1) Filings commencing an action; (2) Filings that require a cost deposit or fee; (3) Filings that require a judge’s signature; (4) Filings that exceed 30 pages, including exhibits; (5) Service copies; (6) Any document that is larger than 8 ½ x 11.
Page 1 | APPLICABILITY
Fax filings may not be sent directly to the court and must be transmitted through the clerk's facsimile equipment.
19.15 Fax filings may NOT be sent directly to the court for filing but may only be transmitted directly through the facsimile equipment operated by the Clerk of Courts.
Page 3 | TIME OF FILING
A fax filer need not submit the source document, but must retain the signed source document and the facsimile cover-sheet copy and produce them if the court requests them.
19.2 A document filed by fax shall be accepted as the effective original filing. The person making a fax filing need not file any source document with the Clerk of Court, but must maintain in his or her records, and have available for production on request by the court, the source document filed by fax with original signatures as otherwise required under the applicable rules and the source copy of the facsimile cover sheet used for the filing.
Page 27 | RULE 19: FACSIMILE FILING
The source document for a fax filing must be maintained until the case is closed and all opportunities for post-judgment relief are exhausted.
19.3 The source document filed by fax shall be maintained by the person making the filing until the case is closed and all opportunities for post judgment relief are exhausted.
Page 27 | RULE 19: FACSIMILE FILING
A fax filing is accepted as the effective original, but the filer need not submit a source document to the clerk and must retain the signed source document and fax cover sheet for court production on request.
19.2 A document filed by fax shall be accepted as the effective original filing. The person making a fax filing need not file any source document with the Clerk of Court, but must maintain in his or her records, and have available for production on request by the court, the source document filed by fax with original signatures as otherwise required under the applicable rules and the source copy of the facsimile cover sheet used for the filing.
Page 1 | APPLICABILITY
These fax-filing rules apply to civil and criminal proceedings in Clermont County Court of Common Pleas.
19.0 These rules apply to civil and criminal proceedings in the Court of Common Pleas, Clermont County, Ohio.
Page 27 | RULE 19: FACSIMILE FILING
A document filed by fax is accepted as the effective original filing.
19.2 A document filed by fax shall be accepted as the effective original filing.
Page 27 | RULE 19: FACSIMILE FILING
These fax filing rules apply to civil and criminal proceedings in Clermont County Court of Common Pleas.
19.0 These rules apply to civil and criminal proceedings in the Court of Common Pleas, Clermont County, Ohio.
Page 1 | APPLICABILITY
Filing Timing and Cure Windows
Objections and supporting memoranda to a magistrate's order or decision must be filed timely in accordance with Civil Rule 53.
Objections and memoranda in support of objections to the magistrate's order or decision shall be timely filed by any party in accordance with Civ. R. 53.
Page 33 | RULE 20 — MAGISTRATES
A movant’s reply brief must be served and filed within seven days after service of the opposition brief and may respond only to issues raised in that brief.
The movant shall serve and file any reply brief within 7 days of the service of the brief in opposition, but shall be limited to responding to issues raised in the brief in opposition.
Page 10 | RULE 6: MOTIONS
A response to a summary-judgment motion must be filed within the applicable Ohio Civil Rule 6 time limit unless the court extends that time by order.
A response to a motion for summary judgment must be filed within the time limits of Ohio Civil Rule 6, unless extended by court order.
Page 10 | RULE 6: MOTIONS
When multiple parties file summary-judgment or other dispositive motions successively, counsel for the later motion must reset the submission date to match that motion’s opposition and reply deadlines.
If motions for summary judgment, or other dispositive motions, are filed by multiple parties in succession, counsel filing the later motion shall reset the submission date to conform to time limitations for opposition and reply briefs of the later motion.
Page 10 | RULE 6: MOTIONS
If leave for oral argument was not obtained, the case must be docketed for submission on the pleadings after the time allowed for opposition and reply briefs expires.
If no leave for oral argument has been obtained, the case shall be set upon the court’s docket for “submission on the pleadings” at the expiration of the time allowed by civil rule for opposition and reply briefs.
Page 10 | RULE 6: MOTIONS
Motions and subsequent filings must meet the applicable Ohio Civil Rule filing deadlines unless the assigned judge modifies the timing by case-specific order.
All motions and subsequent filings shall be filed within the time limits of Ohio Civil Rule 6 or other applicable Civil Rule, unless the timing is modified by an order of the assigned judge in a specific case.
Page 10 | RULE 6: MOTIONS
If opposing counsel rejects the proposed judgment entry, opposing counsel must request an entry hearing through the Assignment Office by the 30th day following the decision.
If opposing counsel rejects the form, he or she shall set the matter for hearing on entry through the Assignment Office. This request for a hearing must be filed on or before the 30th day following the court’s decision.
Page 11 | RULE 7: ENTRIES
A proposed judgment entry must be submitted to opposing counsel for signature within 14 days after the court's decision.
7.1 Entries shall be submitted to opposing counsel for signature within 14 days of the court’s decision, along with notice that the entry will be offered to the court on the 30 th day after the decision issued.
Page 11 | RULE 7: ENTRIES
The filing fee must be paid upon filing the application and affidavit, and no order may issue before full payment.
Any fee shall be paid when the Application and Affidavit are filed. No order shall issue until the filing fee is paid in full.
Page 17 | RULE 12: APPOINTMENT OF SPECIAL PROCESS SERVER
When no exceptions are filed, a judicial sale must be reported by the third business day after the sale and is subject to confirmation on the fourth business day after the report.
Where no exceptions have been filed, all sales made under court order shall be reported no later than the 3rd business day following the sale and shall be subject to confirmation on the 4th business day after the report.
Page 18 | RULE 13: JUDICIAL SALES
The Clerk may reject a fax filing that lacks the required cover-page information or contains a filing that is unacceptable under the referenced rule.
19.8 If a document is sent by fax to the Clerk of Court without the cover page information listed above, or if the transmission contains a filing that is not acceptable under 17.02 of these rules, the Clerk is authorized to reject the filing.
Page 28 | RULE 19: COVER PAGE
Unless the court orders otherwise, a missing fax exhibit must be filed separately within five court days after the facsimile document is filed.
Unless the court otherwise orders, the missing exhibit shall be filed with the court, as a separate document, not later than 5 court days following the filing of the facsimile document.
Page 29 | RULE 19: FACSIMILE FILING — EXHIBITS
A fax document accepted by the clerk is deemed filed when the clerk received the fax transmission.
19.14 Subject to the provisions of these rules, all documents sent by fax and accepted by the Clerk shall be considered filed with the Clerk of Courts as of the date and time the fax transmission was received by the Clerk of Courts.
Page 29 | RULE 19: FACSIMILE FILING — TIME OF FILING
The judge or magistrate must decide the petition within sixty days after completion of the record unless the petitioner obtains a granted extension of time.
21.7 Once all necessary information has been received, the judge or magistrate shall decide whether to grant or deny the Petition within sixty days of the completion of the record, unless Petitioner requests and is granted an extension of time.
Civil cases
Page 2 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
Within 14 days after the decision, the entry must be submitted to opposing counsel for signature with notice that it will be offered to the court on the 30th day after issuance of the decision.
Entries shall be submitted to opposing counsel for signature within 14 days of the court’s decision, along with notice that the entry will be offered to the court on the 30 th day after the decision issued.
Civil cases
Page 1 | RULE 7: ENTRIES
A request for a hearing on a rejected entry must be filed no later than the 30th day following the court's decision.
This request for a hearing must be filed on or before the 30th day following the court’s decision.
Civil cases
Page 1 | RULE 7: ENTRIES
A fax document accepted by the clerk is deemed filed when the clerk received the fax transmission.
19.14 Subject to the provisions of these rules, all documents sent by fax and accepted by the Clerk shall be considered filed with the Clerk of Courts as of the date and time the fax transmission was received by the Clerk of Courts.
Page 3 | TIME OF FILING
Unless the court orders otherwise, a missing fax exhibit must be filed as a separate document within five court days after the facsimile document is filed.
Unless the court otherwise orders, the missing exhibit shall be filed with the court, as a separate document, not later than 5 court days following the filing of the facsimile document.
Page 3 | EXHIBITS
When no exceptions are filed, the sale must be reported no later than the third business day after sale and is subject to confirmation on the fourth business day after the report.
Where no exceptions have been filed, all sales made under court order shall be reported no later than the 3rd business day following the sale and shall be subject to confirmation on the 4th business day after the report.
Civil cases
Page 1 | RULE 13 — JUDICIAL SALES
Any party may file a memorandum opposing objections within seven days after the objections are filed.
Memoranda contra objections may be filed by any party within 7 days of filing of the objections.
Page 33 | RULE 20 — MAGISTRATES
If no judgment entry or request for an entry hearing is received within 30 days of the decision, the court may dismiss the case, direct the Clerk to enter judgment, or take other appropriate action.
7.3 If no entry or request for hearing is received by the court within 30 days of decision, then the court may dismiss the matter, order the Clerk to enter judgment in accordance with the decision rendered, or take other appropriate action.
Page 11 | RULE 7: ENTRIES
Failure to timely file a missing fax exhibit may result in striking the document, the exhibit, or both.
Failure to file the missing exhibits as required by this paragraph may result in the court striking the document and/or exhibit.
Page 29 | RULE 19: FACSIMILE FILING — EXHIBITS
The sending party bears all fax-transmission risks and is urged to verify the clerk's receipt using available technology.
19.17 The risks of transmitting a document by fax to the Clerk of Courts shall be borne entirely by the sending party. Anyone using facsimile filing is urged to verify receipt of such filing by the Clerk of Court through whatever technological means are available.
Page 29 | RULE 19: FACSIMILE FILING — TIME OF FILING
Objections and supporting memoranda must be timely filed under Civil Rule 53, and memoranda contra objections may be filed within 7 days after the objections are filed.
20.4 Objections and memoranda in support of objections to the magistrate's order or decision shall be timely filed by any party in accordance with Civ. R. 53. Memoranda contra objections may be filed by any party within 7 days of filing of the objections.
Page 33 | RULE 20.4
If the court receives neither an entry nor a hearing request within 30 days of its decision, the court may dismiss the matter, direct the Clerk to enter judgment, or take other appropriate action.
If no entry or request for hearing is received by the court within 30 days of decision, then the court may dismiss the matter, order the Clerk to enter judgment in accordance with the decision rendered, or take other appropriate action.
Civil cases
Page 1 | RULE 7: ENTRIES
The Clerk may reject a fax filing that lacks required cover-page information or contains an unacceptable filing, and is not required to notify the sender of a failed fax filing, although it may do so if practicable.
19.8 If a document is sent by fax to the Clerk of Court without the cover page information listed above, or if the transmission contains a filing that is not acceptable under 17.02 of these rules, the Clerk is authorized to reject the filing. 19.9 The Clerk of Court is not required to send any form of notice to the sending party of a failed fax filing. However, if practicable, the Clerk of Court may inform the sending party of a failed fax filing.
Page 2 | COVER PAGE
The sending party bears the risks of fax transmission, and filers are urged to verify the clerk's receipt through available technological means.
19.17 The risks of transmitting a document by fax to the Clerk of Courts shall be borne entirely by the sending party. Anyone using facsimile filing is urged to verify receipt of such filing by the Clerk of Court through whatever technological means are available.
Page 3 | TIME OF FILING
Failure to timely file a missing fax exhibit may result in the court striking the facsimile document or exhibit.
Failure to file the missing exhibits as required by this paragraph may result in the court striking the document and/or exhibit.
Page 3 | EXHIBITS
The parties may agree to confirmation at any time.
The parties may agree to a confirmation at any time.
Civil cases
Page 1 | RULE 13 — JUDICIAL SALES
The parties may agree to judicial-sale confirmation before the otherwise applicable fourth-business-day confirmation date.
The parties may agree to a confirmation at any time.
Page 18 | RULE 13: JUDICIAL SALES
The Clerk is not required to notify the sender of a failed fax filing but may do so if practicable.
19.9 The Clerk of Court is not required to send any form of notice to the sending party of a failed fax filing. However, if practicable, the Clerk of Court may inform the sending party of a failed fax filing.
Page 28 | RULE 19: COVER PAGE
The clerk is not required to acknowledge receipt of a fax transmission.
19.16 The Clerk of Court need not acknowledge receipt of a facsimile transmission.
Page 29 | RULE 19: FACSIMILE FILING — TIME OF FILING
The clerk is not required to acknowledge receipt of a fax transmission.
19.16 The Clerk of Court need not acknowledge receipt of a facsimile transmission.
Page 3 | TIME OF FILING
Service and Proof of Service Rules
An entry affecting a matter set for hearing, arbitration, or mediation must be delivered to the Assignment Office to cancel the setting, and delivery of a copy satisfies the requirement.
7.4 Any entry affecting a pending matter that has been set for a hearing, arbitration, or mediation shall be delivered to the Assignment Office for cancellation of the hearing. Delivery of a copy of the entry satisfies this Rule.
Page 11 | RULE 7: ENTRIES
An applicant may not serve process until the signed appointment order has been filed with the Clerk and provided to the applicant.
No Applicant may serve process until a signed order has been filed with the Clerk and provided to the Applicant.
Page 16 | RULE 12: APPOINTMENT OF SPECIAL PROCESS SERVER
When exceptions are filed, the excepting party must set the matter for hearing through the Assignment Office and provide notice to all parties or their counsel.
Where exceptions have been filed, the excepting party shall set the matter for hearing through the Assignment Office, with notice to all parties or their counsel.
Page 18 | RULE 13: JUDICIAL SALES
The Clerk must serve the Petitioner with written notice of the Court’s decision and judgment entry.
21.8 The Clerk shall serve a written notice on the Petitioner of the Court’s Decision and Judgment Entry.
Page 35 | RULE 21: PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT (CQE)
The Clerk must electronically notify the DRC of the petition’s disposition.
The Clerk shall also notify the DRC electronically of the disposition of the petition as required under the Administrative Rules
Page 35 | RULE 21: PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT (CQE)
The Clerk must serve a certified copy of the appointment order on the applicant at the address on the application and record the service date on the docket.
IT IS FUTHER ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.
Page 52 | ORDER APPOINTING STANDING PROCESS SERVER
A special process server must follow applicable Ohio statutes, procedural rules, local rules, and court service instructions, and properly sign and file all required returns of service with the Clerk of Courts.
will follow all applicable Ohio statutes, Ohio Rules of Civil Procedure, Ohio Rules of Criminal Procedure and Local Court Rules; all special instructions for service as ordered by the Court in any particular case, and properly sign and file all returns of service as required by any rule, statute, or Court order with the Clerk of Courts.
Page 54 | APPENDIX D
The Clerk must serve a certified copy of the appointment order on the applicant at the address in the application and enter the service date on the docket.
IT IS THEREFORE ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.
Page 55 | ORDER APPOINTING SPECIAL PROCESS SERVER ON A SPECIFIC CASE
A copy of the judgment entry must be forwarded to the defendant by certified mail with return receipt requested.
requesting that a copy of the judgment entry be forwarded to the defendant at the address shown in the complaint by certified mail, return receipt requested.
Civil cases
Page 1 | RULE 11 — JUDGMENTS UPON WARRANT OF ATTORNEY TO CONFESS
The appointed process server must properly sign and file all returns of service with the Clerk of Courts as required by applicable rules, statutes, or court orders.
properly sign and file all returns of service as required by any rule, statute, or Court order with the Clerk of Courts.
Page 2 | Affidavit in Support of Application for Appointment of a Standing Process Server for One (1) Year
The Clerk must serve a certified copy of the order on the applicant at the address stated in the application and record the service date on the docket.
IT IS FUTHER ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.
Page 3 | ORDER APPOINTING STANDING PROCESS SERVER FOR ONE (1) YEAR
The Clerk must serve a certified copy of the appointment order on the applicant at the application address and record the service date on the docket.
IT IS THEREFORE ORDERED that the Clerk shall serve a certified copy of this order on the Applicant at the address set forth on the application and note the date of service on the Clerk’s docket.
Page 6 | ORDER APPOINTING SPECIAL PROCESS SERVER ON A SPECIFIC CASE
The Court must send identified courts notice and response forms by U.S. mail with a certificate of mailing and stamped return envelope.
21.5 The Court shall send appropriate notice and response forms to each court so identified by US mail, with a certificate of mailing and include a stamped return envelope.
Civil cases
Page 1 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
The Clerk must electronically notify the DRC of the petition's disposition and, if granted, order issuance of the CQE.
The Clerk shall also notify the DRC electronically of the disposition of the petition as required under the Administrative Rules, and if granted, order the DRC to issue the CQE to Petitioner.
Civil cases
Page 2 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
The Court must also send appropriate notice and response forms to the county Prosecuting Attorney.
The Court shall also send appropriate notice and response forms to the Prosecuting Attorney of this county.
Civil cases
Page 2 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
The Clerk must serve the petitioner with written notice of the Court's decision and judgment entry.
21.8 The Clerk shall serve a written notice on the Petitioner of the Court’s Decision and Judgment Entry.
Civil cases
Page 2 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
When exceptions are filed, the excepting party must set the matter for hearing through the Assignment Office and provide notice to all parties or their counsel.
Where exceptions have been filed, the excepting party shall set the matter for hearing through the Assignment Office, with notice to all parties or their counsel.
Civil cases
Page 1 | RULE 13 — JUDICIAL SALES
19.13 Any exhibit filed in this manner shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, title of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith’s Notice of Filing Exhibit “G” to Plaintiff Smith’s Response to Defendants’ Motion to Dismiss), and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this court.
19.13 Any exhibit filed in this manner shall be attached to a cover sheet containing the caption of the case which sets forth the name of the court, title of the case, the case number, name of the judge and the title of the exhibit being filed (e.g., Plaintiff Smith’s Notice of Filing Exhibit “G” to Plaintiff Smith’s Response to Defendants’ Motion to Dismiss), and shall be signed and served in conformance with the rules governing the signing and service of pleadings in this court.
Page 29 | RULE 19: FACSIMILE FILING — EXHIBITS
The Court must send identified courts appropriate notice and response forms by U.S. mail with a certificate of mailing.
The Court shall send appropriate notice and response forms to each court so identified by US mail, with a certificate of mailing and include a stamped return
Page 34 | RULE 21.5
The applicant requests appointment as a one-time special process server solely to serve process as defined by Local Rule 12.3(i).
The Applicant is requesting to be appointed as a onetime special process server to serve process only as defined by Local Rule 12.3(i).
Page 53 | APPENDIX D
Filing Fees and Waivers
An individual applicant for appointment as a Special Process Server must pay a $25.00 filing fee.
The filing fee for an individual applicant shall be $25.00.
Page 2 | 12.3 Filing Fee
A legal organization with two or more employees authorized to serve process must pay a $50.00 filing fee.
The filing fee for a legal organization for which two or more employees may be authorized to serve process shall be $50.00.
Page 2 | 12.3 Filing Fee
The filing fee must be paid when the application and affidavit are filed, and no order may issue until payment is complete.
Any fee shall be paid when the Application and Affidavit are filed. No order shall issue until the filing fee is paid in full.
Page 2 | 12.3 Filing Fee
A request for an order of sale in a foreclosure or partition case requires an additional Appendix A deposit with the Clerk.
4.5 An additional deposit in the amount set forth in Appendix A shall be deposited with the Clerk upon the request for an order of sale in any foreclosure or partition case.
Page 8 | RULE 4: SECURITY FOR COSTS
An attorney or officer of the court may not serve as security for costs or as surety on a criminal recognizance.
4.4 No attorney or officer of this court shall be received as security for costs or as surety on a criminal recognizance.
Page 8 | RULE 4: SECURITY FOR COSTS
A request for a jury view in a civil case requires an additional cost deposit with the Clerk, and the expense is taxable as costs.
4.2 An additional cost shall be deposited with the Clerk upon the request for jury view in any civil case, the expense of said view to be taxed as costs in the case.
Page 8 | RULE 4: SECURITY FOR COSTS
A civil action or proceeding may not be accepted for filing unless the amount required by Appendix A is deposited as security for costs.
4.0 No civil action or proceeding shall be accepted for filing by the Clerk unless there is deposited as security for costs the amount required as set forth in Appendix A.
Page 8 | RULE 4: SECURITY FOR COSTS
A qualifying legal organization filing an application and affidavit must pay a $50 filing fee.
The filing fee for a legal organization for which two or more employees may be authorized to serve process shall be $50.00.
Page 17 | RULE 12: APPOINTMENT OF SPECIAL PROCESS SERVER
An individual applicant filing an application and affidavit must pay a $25 filing fee.
The filing fee for an individual applicant shall be $25.00.
Page 17 | RULE 12: APPOINTMENT OF SPECIAL PROCESS SERVER
Before a CQE petition is accepted for filing, the petitioner must deposit the Appendix A security-for-costs amount.
21.2 Before the Petition is accepted for filing, the Petitioner shall deposit as security for costs the amount required as set forth in Appendix A.
Page 34 | RULE 21.2
A request for jury view in a civil case requires an additional Clerk deposit, and the expense may be taxed as case costs.
4.2 An additional cost shall be deposited with the Clerk upon the request for jury view in any civil case, the expense of said view to be taxed as costs in the case.
Page 1 | RULE 4: SECURITY FOR COSTS
A request for an order of sale in a foreclosure or partition case requires the additional Appendix A deposit.
4.5 An additional deposit in the amount set forth in Appendix A shall be deposited with the Clerk upon the request for an order of sale in any foreclosure or partition case.
Page 1 | RULE 4: SECURITY FOR COSTS
A civil action or proceeding may not be accepted for filing until the Appendix A security-for-costs deposit is made.
4.0 No civil action or proceeding shall be accepted for filing by the Clerk unless there is deposited as security for costs the amount required as set forth in Appendix A.
Page 1 | RULE 4: SECURITY FOR COSTS
An attorney or court officer may not serve as security for costs or as surety on a criminal recognizance.
4.4 No attorney or officer of this court shall be received as security for costs or as surety on a criminal recognizance.
Page 1 | RULE 4: SECURITY FOR COSTS
An entry ordering notice by publication must bear the Clerk's certification that the required additional cost deposit was made.
4.1 All entries ordering notice by publication shall bear the certification of the Clerk that the required additional cost deposit has been made.
Page 1 | RULE 4: SECURITY FOR COSTS
An indigent petitioner remains responsible for a $25.00 administrative fee.
21.2 If a judge or magistrate determines that the Petitioner is indigent, the Petitioner is still responsible for an administrative fee of $25.00.
Civil cases
Page 1 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
A petitioner must deposit the Appendix A security-for-costs amount before the petition is accepted for filing.
21.2 Before the Petition is accepted for filing, the Petitioner shall deposit as security for costs the amount required as set forth in Appendix A.
Civil cases
Page 1 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
Filing fees must be paid to the Court's Special Projects account.
The fees shall be paid to the Special Projects account to the Court.
Page 2 | 12.3 Filing Fee
The filing fee is waived for applicants who are employees of specified Clermont County governmental entities.
The filing fee shall be waived for any applicant who is an employee of a Clermont County office, department, board, agency, commission or the like.
Page 2 | 12.3 Filing Fee
When appraisals are filed with the Clerk, the Clerk must pay appraisers the fees allowed by law or set by court order.
4.3 When appraisals are filed with the Clerk, the Clerk shall pay to the appraisers such fees as are allowed by law or as set by court order.
Page 8 | RULE 4: SECURITY FOR COSTS
Special process filing fees must be paid to the Court's Special Projects account.
The fees shall be paid to the Special Projects account to the Court.
Page 17 | RULE 12: APPOINTMENT OF SPECIAL PROCESS SERVER
An indigent CQE petitioner remains responsible for a $25.00 administrative fee.
If a judge or magistrate determines that the Petitioner is indigent, the Petitioner is still responsible for an administrative fee of $25.00.
Page 34 | RULE 21.2
The security-for-costs fee for a foreign certificate of judgment is $75.
FOREIGN CERTIFICATE OF JUDGMENT $ 75.00
Page 47 | APPENDIX A: Security For Costs
The witness fee is $12 per day.
WITNESS FEE (PER DAY) $ 12.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a new civil case is $250.
NEW CIVIL CASE $250.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for filing a State of Ohio certificate of judgment release is $20.
STATE OF OHIO CERTIFICATE OF JUDGMENT (RELEASE) $ 20.00
Page 47 | APPENDIX A: Security For Costs
The jury-view deposit is $400.
JURY VIEW (DEPOSIT) $400.00
Page 47 | APPENDIX A: Security For Costs
The jury-trial deposit charged to each requesting party is $300.
JURY TRIAL (DEPOSIT)- PER REQUESTING PARTY $300.00
Page 47 | APPENDIX A: Security For Costs
The fee for an individual process-server appointment is $25.
PROCESS SERVER APPOINTMENT- INDIVIDUAL $ 25.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for garnishment is $150.
GARNISHMENT $150.00
Page 47 | APPENDIX A: Security For Costs
The fee for an expungement or application to seal a record is $50.
EXPUNGEMENT/ APPLICATION TO SEAL RECORD $ 50.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a petition for CQE is $150.
PETITION FOR CQE $150.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for an appeal to the Twelfth Appellate District is $225.
APPEAL TO THE TWELFTH APPELLATE DISTRICT $225.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a cross complaint is $75.
CROSS COMPLAINT $ 75.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a judgment debtor examination is $125.
JUDGMENT DEBTOR EXAM $125.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for execution is $150.
EXECUTION $150.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for an appeal of arbitration is $450.
APPEAL OF ARBITRATION $450.00
Page 47 | APPENDIX A: Security For Costs
The bail-bond surcharge is $25.
BAIL BOND SURCHARGE $ 25.00
Page 47 | APPENDIX A: Security For Costs
The fee for an indigent defendant application is $25.
INDIGENT DEFENDANT APPLICATION $ 25.00
Page 47 | APPENDIX A: Security For Costs
The fee for the State Reparation or Indigent Defense Support Fund is $60.
STATE REPARATION/INDIGENT DEFENSE SUPPORT FUND $ 60.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for recording a certificate of judgment is $30.
RECORDING CERTIFICATE OF JUDGMENT $ 30.00
Page 47 | APPENDIX A: Security For Costs
The fee for a company process-server appointment is $50.
PROCESS SERVER APPOINTMENT-COMPANY $ 50.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a writ of possession is $250.
WRIT OF POSSESSION $250.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a foreclosure case is $850.
FORECLOSURE $850.00
Page 47 | APPENDIX A: Security For Costs
The fee for a petition for relief from disability is $150.
PETITION FOR RELIEF FROM DISABILITY $150.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a revivor is $125.
REVIVOR $125.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for cancellation of a certificate of judgment is $10.
CANCELLATION OF CERTIFICATE OF JUDGMENT $ 10.00
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for a reclassification challenge is $125.
RECLASSIFICATION CHALLENGE $125.00
Page 47 | APPENDIX A: Security For Costs
The deposit for service by publication is $250.
DEPOSIT FOR SERVICE BY PUBLICATION $250.00
Page 47 | APPENDIX A: Security For Costs
The fee for refiling a State of Ohio certificate of judgment release is $10 per refiling.
STATE OF OHIO CERTIFICATE OF JUDGMENT RELEASE (REFILED) $10.00/ refile
Page 47 | APPENDIX A: Security For Costs
The security-for-costs fee for an order of sale is $370.
ORDER OF SALE $370.00
Page 47 | APPENDIX A: Security For Costs
The fee for foreign-county sheriff’s service is $50 per defendant.
FOREIGN COUNTY SHERIFF’S SERVICE (PER DEFENDANT) $ 50.00
Page 47 | APPENDIX A: Security For Costs
The witness mileage charge is $0.505 per mile.
MILEAGE (WITNESS PER MILE) $ .0.505
Page 47 | APPENDIX A: Security For Costs
A judge or magistrate has discretion to waive the otherwise required security deposit.
21.2 A judge or magistrate may waive the deposit otherwise required by this Rule.
Civil cases
Page 1 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
A petitioner may request a waiver of filing fees by submitting an affidavit of indigency or other relevant information.
21.2 The Petitioner may submit an Affidavit of Indigency or other relevant information for the Court’s consideration if requesting the waiver of filing fees.
Civil cases
Page 1 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
The filing fee is waived for applicants employed by specified Clermont County governmental entities.
The filing fee shall be waived for any applicant who is an employee of a Clermont County office, department, board, agency, commission or the like.
Page 17 | RULE 12: APPOINTMENT OF SPECIAL PROCESS SERVER
The charge for copies is $0.10 per copy.
COPIES $ 0.10
Page 47 | APPENDIX A: Security For Costs
A petition for CQE requires a $150.00 cost.
PETITION FOR CQE $150.00
Court notice
Page 1 | Appendix A — Security For Costs
A bail bond surcharge requires a $25.00 cost.
BAIL BOND SURCHARGE $ 25.00
Court notice
Page 1 | Appendix A — Security For Costs
An indigent defendant application requires a $25.00 cost.
INDIGENT DEFENDANT APPLICATION $ 25.00
Court notice
Page 1 | Appendix A — Security For Costs
Copies cost $0.10 each.
COPIES $ 0.10
Court notice
Page 1 | Appendix A — Security For Costs
Service by a foreign county sheriff requires a $50.00 cost per defendant.
FOREIGN COUNTY SHERIFF’S SERVICE (PER DEFENDANT) $ 50.00
Court notice
Page 1 | Appendix A — Security For Costs
A petition for relief from disability requires a $150.00 cost.
PETITION FOR RELIEF FROM DISABILITY $150.00
Court notice
Page 1 | Appendix A — Security For Costs
A State of Ohio certificate of judgment release requires a $20.00 cost.
STATE OF OHIO CERTIFICATE OF JUDGMENT (RELEASE) $ 20.00
Court notice
Page 1 | Appendix A — Security For Costs
An expungement or application to seal a record requires a $50.00 cost.
EXPUNGEMENT/ APPLICATION TO SEAL RECORD $ 50.00
Court notice
Page 1 | Appendix A — Security For Costs
Sealing & Redaction Procedures
The Clerk must redact social security numbers and other information excluded from the public record, file the original CQE petition under seal, and prepare a redacted public copy.
21.3 All social security numbers and other information that must be excluded from public record shall be redacted by the Clerk in accordance with the rules of this court and the Rules of Superintendence. Upon filing of a Petition, the Clerk shall file the original under seal for use by the Court, and prepare a redacted copy for inclusion in the portion of the case file accessible to the public.
Page 34 | RULE 21.3
Filing parties and counsel must redact social security numbers, full financial account numbers, driver’s license numbers, and other statutorily designated personal or private information from filed documents, exhibits, and addenda, although the last four digits of social security and financial account numbers may be listed.
(A) The following information is deemed personal and private and may not be included in a public record: (1) Social Security Numbers; (a) The last 4 digits of a social security number may be listed, e.g., “XXX- XX-1234”; (2) Full financial account numbers; (a) The last 4 digits of the account number may be listed, e.g., “XXXX-XX- 1234”; (3) Driver’s License Numbers; and (4) Any other information deemed personal and private by any federal or state statute, regulation, executive order, or court ruling. (B) It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the clerk of court’s office. The responsibility of the filing party and counsel to remove personal and private information extends to, and includes, exhibits and addenda attached to filings, such as preliminary and final judicial reports, state tax liens that use social security numbers, medical records, and personal information such as may be found under R.C. Chapter 2907.
Page 44 | RULE 29: PROTECTION OF PERSONAL AND PRIVATE INFORMATION
The filing party and counsel must remove personal and private information from filed documents, including attached exhibits and addenda.
(B) It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the clerk of court’s office. The responsibility of the filing party and counsel to remove personal and private information extends to, and includes, exhibits and addenda attached to filings, such as preliminary and final judicial reports, state tax liens that use social security numbers, medical records, and personal information such as may be found under R.C. Chapter 2907.
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
Full financial account numbers may not appear in a public record, although the last four digits may be listed.
(2) Full financial account numbers; (a) The last 4 digits of the account number may be listed, e.g., “XXXX-XX- 1234”;
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
Personal and private information generally may not be included in a public record.
(A) The following information is deemed personal and private and may not be included in a public record:
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
Social Security Numbers may not appear in a public record, although the last four digits may be listed.
(1) Social Security Numbers; (a) The last 4 digits of a social security number may be listed, e.g., “XXX- XX-1234”;
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
Driver’s License Numbers and other information classified as personal and private by federal or state law or court ruling may not be included in a public record.
(3) Driver’s License Numbers; and (4) Any other information deemed personal and private by any federal or state statute, regulation, executive order, or court ruling.
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
The Clerk must redact social security numbers and other nonpublic information, seal the original petition, and prepare a redacted public copy.
21.3 All social security numbers and other information that must be excluded from public record shall be redacted by the Clerk in accordance with the rules of this court and the Rules of Superintendence. Upon filing of a Petition, the Clerk shall file the original under seal for use by the Court, and prepare a redacted copy for inclusion in the portion of the case file accessible to the public.
Civil cases
Page 1 | RULE 21 PETITIONS FOR CERTIFICATE OF QUALIFICATION FOR EMPLOYMENT
Personal and private information in prior filings and records or transcripts transmitted from another court is public, but an affected person may petition for its removal and redaction if the request is granted.
Any personal and private information contained in documents filed prior to the implementation of this Rule is considered public. Any personal and private information in records or transcripts transmitted to this Court from another court is considered public. A party or an attorney in a case, or any other person whose personal and private information is contained in the public record of this Court may petition the Court for the removal of personal and private information and, if the re4quest is granted, the personal and private information will be redacted.
Page 44 | RULE 29: PROTECTION OF PERSONAL AND PRIVATE INFORMATION
Personal and private information in documents filed before the rule took effect and in records or transcripts transmitted from another court is considered public.
(D) Any personal and private information contained in documents filed prior to the implementation of this Rule is considered public. Any personal and private information in records or transcripts transmitted to this Court from another court is considered public.
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
The clerk of courts has no responsibility to remove personal and private information from public documents.
(C) The clerk of courts has no responsibility for the removal of any personal and private information filed in a public document in the Clermont County Clerk of Court’s Office.
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
A party, attorney, or other affected person may petition for removal of personal and private information, and it will be redacted if the request is granted.
A party or an attorney in a case, or any other person whose personal and private information is contained in the public record of this Court may petition the Court for the removal of personal and private information and, if the re4quest is granted, the personal and private information will be redacted.
Page 1 | RULE 29 — PROTECTION OF PERSONAL AND PRIVATE INFORMATION
Pre-Motion Conference Requirements
Unless excused by the court, all trial counsel must attend pre-trial conferences with full authority and knowledge to address filing and response dates, discovery, further conferences, trial memoranda, settlement and ADR, and the trial date.
8.1 All trial counsel, unless excused by the court, shall attend the pre-trial conference(s) with full authority and knowledge to adequately represent the client in the following matters: (1) Agreement on the final date for filing any pleadings or motions and any necessary responses thereto; (2) Establish schedule for completion of discovery; (3) Establish schedule of pre-trial conferences; (4) Establish necessity for trial memoranda and date of submission; (5) Determination of settlement discussions and appropriate ADR options; (6) Establish a trial date.
Civil cases
Page 1 | RULE 8 PRE-TRIAL
The assigned judge is required to schedule pre-trial conferences.
8.0 The assigned judge shall schedule pre-trial conferences.
Civil cases
Page 1 | RULE 8 PRE-TRIAL
Counsel for either party is permitted to request a pre-trial conference at any time.
8.2 Counsel for either party may apply for a pre-trial conference at any time.
Civil cases
Page 1 | RULE 8 PRE-TRIAL
Adjournment & Extension Requirements
A motion to continue an assigned trial date must show good cause; after the final pretrial conference, it must also establish extraordinary circumstances and that no alternative can prevent substantial injustice.
10.1 Any motion to continue an assigned trial date must be signed by counsel and the moving party and set forth good cause for continuing the assigned trial date. No motion for modification of the assigned trial date will be granted without a showing of good cause. If the motion to continue the trial date is made after the final pre-trial conference, no continuance will be granted without a showing of extraordinary circumstances, and only then where there is no alternative means of preventing a substantial injustice.
Page 14 | RULE 10: CONTINUANCES
A continuance requires a written motion approved by the assigned judge and reflected on the court docket; the motion must be signed by counsel of record and, when required, by the parties.
10.0 No continuances will be granted except upon written motion and entry approved by the assigned judge and reflected upon the court’s docket. Requests for continuances shall be signed by counsel of record, and if requested by the court or required by this rule, by the parties.
Page 14 | RULE 10: CONTINUANCES
A continuance of a scheduled mediation requires good cause and a mutually acceptable future date, and may be granted by the appointed mediator or referring judge or magistrate.
(H) Continuances It is the policy of this court to determine matters in a timely way. Continuances of scheduled mediations shall be granted only for good cause shown after a mutually acceptable future date has been determined. The case may be continued by the court appointed mediator, Judge or Magistrate who referred the case.
Page 21 | (H) Continuances
A trial-date continuance requested after the final pretrial conference requires extraordinary circumstances and the absence of an alternative means of preventing substantial injustice.
If the motion to continue the trial date is made after the final pre-trial conference, no continuance will be granted without a showing of extraordinary circumstances, and only then where there is no alternative means of preventing a substantial injustice.
Page 1 | RULE 10 — CONTINUANCES, Rule 10.1
A motion to continue an assigned trial date must be signed by counsel and the moving party and demonstrate good cause, and it will not be granted without that showing.
Any motion to continue an assigned trial date must be signed by counsel and the moving party and set forth good cause for continuing the assigned trial date. No motion for modification of the assigned trial date will be granted without a showing of good cause.
Page 1 | RULE 10 — CONTINUANCES, Rule 10.1
A continuance requires a written motion signed by counsel of record, approval and entry by the assigned judge, and an entry reflected on the court’s docket; party signatures are also required when requested by the court or required by the rule.
No continuances will be granted except upon written motion and entry approved by the assigned judge and reflected upon the court’s docket. Requests for continuances shall be signed by counsel of record, and if requested by the court or required by this rule, by the parties.
Page 1 | RULE 10 — CONTINUANCES, Rule 10.0
Chambers Communication Rules
Counsel and parties may not discuss a pending case with the trial judge unless all counsel and unrepresented parties are present or have been notified and given an opportunity to participate.
Neither counsel nor parties shall initiate or institute any discussion on a pending case with the trial judge unless all counsel and unrepresented parties are present, or have been notified of the discussion to take place and given an opportunity to participate.
Page 1 | RULE 27 — EXPARTE COMMUNICATIONS