Allen County Court of Common Pleas, General Division Electronic Filing Rules

CRITICAL

Applies to

Criminal indictment or bill of information

Criminal indictments and bills of information must be filed in paper form with the clerk until further notice.

(C) Criminal indictments and bills of information shall be filed in paper form with the Clerk of Courts until further notice.

CRITICAL

An attorney or party who registers as an e-filer agrees to file electronically and consents to electronic service of documents permitted to be e-filed.

By registering as an e-filer, the attorney or party agrees to file documents electronically and consents to electronic service of all documents permitted to be e-filed.

CRITICAL

Documents in Civil Protection Order and Domestic Violence/Dating Violence Order cases must be filed in paper form and may not be e-filed.

(B) All documents related to Civil Protection Order cases and Domestic Violence/Dating Violence Order cases are not permitted to be e-filed. All such documents shall be filed in paper form with the Clerk of Courts.

CRITICAL

Applies to

Criminal case document

A registered e-filer must electronically file criminal-case documents unless another local rule prohibits electronic filing.

All documents in criminal cases not otherwise prohibited by local rule shall be e-filed if the party is a registered e-filer.

CRITICAL

Fax filings must be transmitted only through the Clerk of Courts’ facsimile equipment and may not be sent directly to the Court.

Fax filings may NOT be sent directly to the Court for filing but shall only be transmitted directly through the facsimile equipment operated by the Clerk of Courts.

CRITICAL

Documents longer than 20 pages may not be filed by facsimile without the Court’s preapproval.

No documents longer than twenty (20) pages in length shall be filed in this manner, unless pre-approved by the Court.

CRITICAL

Applies to

Summons

Summons issuance and service may not be completed electronically and must comply with the applicable rule or statute.

Summons and service cannot be issued or completed electronically and must be accomplished as required by the applicable rule or statute.

CRITICAL

Applies to

Unsigned fax document

The Clerk is not required to file documents transmitted by fax without signatures.

(E) The Clerk of Courts is not required to file any unsigned fax transmitted documents.

CRITICAL

Exhibits, attachments, and other documents that cannot be comprehensibly viewed in PDF must be filed physically with the clerk and maintained in a physical file.

(A) Exhibits, attachments, or other documents that may not be comprehensibly viewed in a .pdf shall be filed in their physical form with the Clerk of Courts and will be maintained by the Clerk of Courts in a physical file.

CRITICAL

In capital cases, e-filing is prohibited unless otherwise mandated by law; pleadings, transcripts, and documents must be submitted as an original plus one copy, and exhibits must be photographed and submitted in duplicate.

In all cases where a capital crime is involved, parties shall submit to the Clerk of Courts the original plus one copy of ALL pleadings, transcripts, and documents. All exhibits shall be photographed and submitted in duplicate. Unless otherwise mandated by law, e-filing is not permitted in capital cases.

CRITICAL

In designated e-filing case types, registered e-filers must electronically file all documents except paper-only documents and documents that cannot be effectively presented electronically.

For the case types designated as e-filing cases, registered e-filers must e-file all documents except: (1) those designated as paper filing only; and (2) those which cannot be effectively electronically presented.

CRITICAL

Applies to

Pleadings or other papers

After the original complaint, pleadings and other papers not requiring a security deposit may be filed by fax and accepted as the effective original filing, while the filer must retain the signed source document and fax cover sheet for court production.

(3) The filing of pleadings or other papers, subsequent to the original complaint and not requiring a security deposit pursuant to Loc. R. 2.01, may be filed with the Clerk by facsimile copy. A document filed by fax shall be accepted as the effective original filing. The person making a fax filing need not file any source document at the Clerk of Courts but must maintain it in his or her records and have available for production on request by the Court the source document filed by fax, with original signatures as otherwise required under the applicable rules, together with the source copy of the facsimile cover sheet used for the subject filing.

CRITICAL

Cases designated “Miscellaneous” may not be e-filed until further notice.

(D) Any cases receiving a “Miscellaneous” case designation shall not be permitted to be filed by e-filing until further notice.

CRITICAL

Applies to

Fax filing

Fax filings must not be sent directly to the court and must instead be transmitted only through the Clerk of Courts’ facsimile equipment.

(6) Fax filings may NOT be sent directly to the Court for filing but shall only be transmitted directly through the facsimile equipment operated by the Clerk of Courts.

WARNING

The fax filer must retain the source document until the case is closed and all opportunities for post-judgment relief are exhausted.

The source document filed by fax shall be maintained by the person making the filing until the case is closed and all opportunities for post judgment relief are exhausted.

WARNING

After the original complaint, the Clerk may accept by facsimile pleadings and other papers that are no longer than 20 pages.

Pursuant to the authority extended to the Court by Civ. R. 5(E), the General and Domestic Relations Divisions of the Court adopt the following procedures for the Clerk of Courts’ acceptance of facsimile copies, subsequent to the original complaint, of pleadings and other papers not longer than twenty (20) pages in length.

WARNING

An electronic filer must create an account with the Clerk of Courts’ designated online payment agent.

The e-filer is required to create an account with an on-line payment agent determined by the Clerk of Courts.

WARNING

After indictment, documents and papers not requiring a security deposit may be filed by fax with the Clerk.

The filing of documents or other papers, subsequent to the indictment and not requiring a security deposit pursuant to Loc. R. 2.01(A), may be filed with the Clerk by facsimile copy.

WARNING

Applies to

Case initiating document

Complaints and other case-initiating or party-adding documents may be e-filed, but they may not be served electronically.

Initial complaints, re-filed complaints, third party complaints, other documents initiating a case or adding a new party may be electronically filed but will not be served electronically.

WARNING

Pleadings and other papers may be filed by fax with the Clerk of Courts at 419-222-8427, subject to the stated conditions.

Pleadings and other papers may be filed with the Clerk of Courts by transmission to 419-222-8427 subject to the following conditions:

INFO

Documents transmitted by facsimile are not considered electronically filed documents.

Documents transmitted by facsimile are not e-filed documents.

INFO

Applies to

Proposed judgment or order

A proposed judgment entry or order submitted for a judge’s or magistrate’s signature becomes the original filing copy, and no original source document need be sent.

(5) Proposed Judgment Entries and Orders submitted for the Court’s review and signature of either judge or magistrate shall become the original copy for the purposes of filing with the Clerk of Courts. There is no need to send the original source document.

INFO

Applies to

Deposition

Depositions may be filed electronically.

(E) Depositions may be e-filed.

INFO

Applies to

Deposition

Depositions may be filed electronically in the same manner as other permitted e-filings.

Depositions may be electronically filed in the same manner as other permitted e-filings.

INFO

Applies to

Pleadings motions orders

Pleadings, motions, and court orders may be filed electronically through the Allen County Clerk of Courts’ authorized electronic filing system.

Except as otherwise provided, pleadings, motions, and orders of the Court may be filed electronically with the Allen County Clerk of Courts’ authorized electronic filing system.