New York Supreme Court, Suffolk County
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Communication
Clerk
Document Format Requirements3 rules
In NYSCEF, each exhibit submission shall be identified and briefly described under the “additional document information” tab.
The petitioner's exhibits shall be identified by numbers and the respondent’s exhibits shall be identified by letters.
Please use the PDF checker to confirm all exhibits are legible.
Document Filing Requirements4 rules
A new authorization must be filed pursuant to RPTL §730(6) if the previous homeowner sells the property, or if a contract of sale is executed or assigned.
Stipulations and withdrawals must be signed by both the Town / Village and the representative or self-represented litigants.
An “Open Adjournment” form must be completed, signed by both parties, and uploaded to NYSCEF under the document type: "Stipulation-Adjournment of Hearing."
If not previously included in the original petition, the completed “Designation of Representative” form must be uploaded to NYSCEF under document type "Exhibit," and please type "Designation of Representative" under the "additional document information" tab.
Filing & Service rules
Electronic Filing Rules
The Suffolk County Supreme Court Clerk Fiduciary Office must receive auction dates and times through a Notice of Sale filed via NYSCEF, or by email for a non-efiled foreclosure.
In Suffolk County, the Suffolk County Supreme Court Clerk Fiduciary Office must be notified of auction dates/times by the filing of a Notice of Sale via NYSCEF or, in the event of a non-efiled foreclosure, by email to: suffauctions@nycourts.gov.
Civil cases
Page 1 | Scheduling Auctions
Withdrawals must be uploaded to NYSCEF as “Stipulation-Other” and identified as “Withdrawal” in the additional-document-information tab.
Withdrawals must be uploaded to NYSCEF under the document type "Stipulation-Other" and please type "Withdrawal" under "additional document information" tab.
Page 1 | Settlements
Stipulations must be uploaded to NYSCEF under the document type “Stipulation-Other (Request to So Order).”
Stipulations must be uploaded to NYSCEF under the document type "Stipulation-Other (Request to So Order)."
Page 1 | Settlements
Full correspondence should be filed through NYSCEF under the document type “Letter/ Correspondence to Judge.”
Full correspondence should be filed to New York State Courts Electronic Filing (“NYSCEF”) under the document type "Letter/ Correspondence to Judge."
Page 1 | Communications with the Court
The Court must upload the hearing officer’s decision to NYSCEF.
The Court will upload the decision of the hearing officer to NYSCEF.
Page 1 | Decisions
Self-represented litigants may opt out of NYSCEF electronic filing and will then receive notices by regular U.S. mail.
Pursuant to the rules of NYSCEF, self-represented litigants can opt-out of participating in electronic filing. In those instances, self-represented litigants will be notified by regular US mail.
Page 1 | Calendaring Procedure
Filing Timing and Cure Windows
Each party must upload its hearing exhibits to NYSCEF under the “Exhibit” document type at least five days before the hearing.
If a hearing is requested, each party must upload their exhibits to NYSCEF under the document type “Exhibit” at least five (5) days before the hearing date.
Page 1 | Hearing Exhibits
The hearing calendar and Court notices must be uploaded to NYSCEF at least 10 working days before the hearing.
Pursuant to the Uniform Rules for Trial Courts [22 NYCRR §202.58(e)(4)], the calendar of cases to be considered by the Court, and any notices from the Court, will be uploaded to NYSCEF at least ten (10) working days prior to the date of the hearing.
Page 1 | Calendaring Procedure
Rebuttal exhibits must be uploaded to NYSCEF at least two business days before the hearing.
Any rebuttal exhibits must be uploaded two (2) business days before the hearing date.
Page 1 | The Hearing
The petitioner must upload all written stipulations or settlements to NYSCEF at least two days before the scheduled court date.
All parties are bound by written stipulation, and the petitioner is responsible for uploading stipulations or settlements to NYSCEF at least two (2) days prior to the scheduled court date.
Page 1 | Settlements
Parties must upload all exhibits and other documents intended for presentation at the hearing to NYSCEF at least five business days before the hearing.
To allow sufficient time for review, parties must upload all exhibits and other documents to be presented at the hearing to NYSCEF at least five (5) business days before the hearing date.
Page 1 | The Hearing
Further rebuttal documents must be uploaded to NYSCEF at least one business day before the hearing.
Further rebuttals must be uploaded one (1) business day prior to the hearing date.
Page 1 | The Hearing
Either party must email the SCAR Department at SUFF-SCAR@nycourts.gov to request a hearing at least seven business days before the scheduled hearing date.
Either side must notify the Court of the need for a hearing by e-mailing such a request to the SCAR Department at SUFF-SCAR@nycourts.gov at least seven (7) business days prior to the date the matter is scheduled to be heard by a judicial officer.
Page 1 | The Hearing
Filing Bundling Requirements
A list of settled cases may be submitted monthly to the SCAR Department after all necessary settlement documents are uploaded to NYSCEF, after which the matters may be advanced to the Court’s next available calendar.
On a monthly basis, a list of cases that that have been settled between the parties may be submitted to the SCAR Department after all necessary settlement documents have been uploaded to NYSCEF. Upon such monthly submissions, those matters will then be advanced to the Court’s next available calendar for disposition.
Page 1 | Calendaring Procedure
Adjournment & Extension Requirements
The Court must expressly approve a consent adjournment on the scheduled hearing day.
Consent adjournments will not be granted absent the express permission of the Court on the day of the scheduled hearing.
Page 1 | Adjournments
Only the hearing officer may grant an adjournment of the proceeding.
Only the hearing officer can grant an adjournment of the proceeding.
Page 1 | Adjournments
A hearing officer may grant an adjournment only when good cause is shown.
Adjournments shall not be granted by the hearing officer except upon good cause shown.
Page 1 | Adjournments
A nonconsensual adjournment request must be written and provide notice to all parties.
All adjournment requests that are not on consent of the opposing party must be made in writing and on notice to all parties.
Page 1 | Adjournments
Chambers Communication Rules
For a non-efiled foreclosure, auction dates and times must be sent by email to the Suffolk County Supreme Court Clerk Fiduciary Office at suffauctions@nycourts.gov.
In Suffolk County, the Suffolk County Supreme Court Clerk Fiduciary Office must be notified of auction dates/times by the filing of a Notice of Sale via NYSCEF or, in the event of a non-efiled foreclosure, by email to: suffauctions@nycourts.gov.
Civil cases
Page 1 | Scheduling Auctions
Self-represented litigants who opt out of electronic filing must send correspondence to both the Court and the relevant Town or Village by U.S. mail or email.
Opt-out self-represented litigants must notify the Court as well as the Town / Village of their correspondence by US Postal Service or through e-mail.
Page 1 | Communications with the Court
Ex parte communications with the Court are prohibited.
No ex parte communications are permitted.
Page 1 | Communications with the Court
Self-represented litigants must provide the Court with an adequate telephone number for the virtual hearing.
Additionally, self-represented litigants must provide an adequate phone number to the Court.
Page 1 | The Hearing
Neither a hearing officer, counsel, nor a party may initiate ex parte communication with the Court concerning substantive matters, and correspondence to the Court will not be considered without an indication that it was copied to all participating parties.
A hearing officer may not engage in an ex parte communication with either party. Neither counsel nor parties shall initiate ex parte communications with the Court concerning substantive matters. Letters or e-mails sent to the Court will not be considered unless there is an indication that a copy has been sent to all participating parties
Page 1 | Communications with the Court
To request an adjournment on consent of all parties for a matter appearing on the calendar, please e-mail the SCAR Department at SUFF-SCAR@nycourts.gov.
To request an adjournment on consent of all parties for a matter appearing on the calendar, please e-mail the SCAR Department at SUFF-SCAR@nycourts.gov.
Page 1 | Adjournments
Petitioners who opt out of NYSCEF should contact the SCAR Department by email to obtain options for submitting exhibits.
Petitioners who have opted out of participating in NYSCEF should contact the SCAR Department at SUFF-SCAR@nycourts.gov for options on how to submit their exhibits.
Page 1 | Hearing Exhibits
A party lacking a device for the virtual hearing should contact the Court as early as possible and no later than seven days before the scheduled hearing.
If you do not have access to a device with which to participate in a virtual hearing, please contact the Court at your earliest convenience but no later than seven (7) days prior to the date of the scheduled hearing.
Page 1 | The Hearing