Judge Timothy C. Williams
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Exhibits
- 3 copies • At Least 3 Judicial Days Before Trial
Motion, Opposition, Reply
- Chambers Drop Off • At Least One Week Before Hearing or Upon Filing
Trial Brief
- 1 copy • At or Before Pretrial Conference
Adjournments
- Continuances of calendared hearings require a written Stipulation and Order submitted to DC16Inbox at least one full judicial day before the hearing; if not in writing, movant's counsel must appear and present the oral stipulation.
Communication
Document Format Requirements13 rules
Exhibits are to be bound in a binder, designated by numbers, and separated by tabs. If submitting exhibits individually – a set from Plaintiff and another from Defense – please coordinate and use pre-designated numbers. For example, Plaintiff could choose exhibit numbers 1-100; Defense, 101-200. Please also allow sufficient numbers in the range for late additions. Please also coordinate to remove duplicate exhibits.
- Binding
- Tabbed binder
- Exhibits
Formatting
- •Exhibits designated by numbers
- •Exhibits separated by tabs
- •Coordinate to remove duplicate exhibits
Exhibit Photographs: these MUST be identified separately. In general, please DO NOT place multiple photographs on one sheet as it causes issues with admission. For example, if exhibit 7 consists of 3 photos, label them 7-a, 7-b, and 7-c. However, if counsel stipulate, multiple photographs could be combined.
- Exhibit photographs
Formatting
- •Photographs must be identified separately
- •Label sub-photographs with letter suffixes (e.g., 7-a, 7-b, 7-c)
- •Exception: multiple photographs may be combined if counsel stipulate
On the Template, the Exhibit Number you enter needs to begin on Cell A15. If your first number does not start at 15, your exhibits will not be verified.
Exhibit numbers on spreadsheet must include the extension and exactly match the files on the drive.
Files that are not .pdf cannot be on the same drive that is being tested. These will be file stamped and only pdf's will work for that function.
- File type
Formatting
- •Only PDF files can be file-stamped and verified during testing
Exhibit numbers cannot include letters or dashes in the file name. (12a or 12.1 will fail):
- Exhibits
Formatting
- •Exhibit file names must use numbers only; letters or dashes are prohibited
The exhibits and/or exhibit list are in a folder and not on the root of the drive
There are extra items on the drive (hard drive system files, pdf copies of the exhibit list, so on)
Please submit the Order in both PDF and WORD format. ONLY PDF version is required for Stipulation and Orders.
You should email a set, in WORD format, to the Court Clerk, at MercerV@clarkcountycourts.us.
- File type
- Word
Please mark all your proposed exhibits with a "Marked Proposed Exhibit" sticker at the bottom left-hand corner on the front page of the exhibit (if you can). If the sticker will in anyway obscure the view of the exhibit, then please place the sticker on the back of the last page of the exhibit. The sticker should include the exhibit number and case number. You may Bates stamp the pages; however, do not identify the exhibits as offered or admitted as that will be performed at trial.
- Exhibits
Formatting
- •Sticker must include the exhibit number and case number
- •Bates stamping of pages is permitted
File Explorer must display File Name Extensions so that .pdf files do not become .pdf.pdf, which will not verify.
Court's wording
Make sure your File Explorer is displaying File Name Extensions. In File explorer, choose the View Tab and check the box "File name Extensions". As you can see below, if you name them .pdf with that box unchecked they will now say .pdf.pdf which will not verify.
It is also requested that counsel provide the JEA with a copy, in WORD format, via email to: Dept16EA@clarkcountycourts.us.
- File type
- Word
Formatting
- •Copy emailed to the JEA must be in WORD format
Document Filing Requirements22 rules
Petitions to seal criminal records must include verified Central Repository records, a copy of the police/arrest report for each charge, and a supporting affidavit with petitioner's biography since arrest and reasons for seeking sealing.
Court's wording
Pursuant to NRS 179.245 (2)(a), the Petition MUST be accompanied by the current, verified records received from the Central Repository for Nevada Records of Criminal History. All petitions must also be accompanied by a copy of the police/arrest report related to each charge included in the petition. Petitioner must also submit an affidavit in support of the petition which must contain a brief biography of Petitioner's life from the date of the arrest to the present, to include basic facts such as education, work and family history, life experiences and/or accomplishments, and arrests and/or charges not eligible for sealing, along with an explanation of why Petitioner seeks to seal petitioner's records at this time.
When submitting a Stipulation and Order to Extend Discovery and Trial, the Order MUST contain the below Deadlines/Dates (leave blank or call the department for correct dates):
Any motion in limine filed MUST be supported by an affidavit of counsel which contains ALL appropriate elements required by EDCR 2.47. The Court will not consider motions in limine which are not in compliance with EDCR 2.47.
Ex parte Motions to Shorten Time must be submitted prior to filing the motion and may not be granted except upon an unsworn declaration under penalty of perjury or affidavit of counsel describing the circumstances claimed to constitute good cause and justify shortening of time.
Any competing order without obtaining opposing counsel's signature must be accompanied by a brief 1-page cover letter with bullet-points highlighting each instance of contested language and the reasons for the competing order. The cover letter should be page 1 of the PDF Order.
All Default Judgments for a total award of $50,000 or more must be set on the Department´s regular motion calendar.
Proof of Establishment of Blocked Account MUST include the Bank's name, the Minor's name, the date and amount deposited and the words "Blocked" or "Court Blocked Account" on the document(s). ... Do not include a copy of the trust account check or deposit slip; documentation from the bank with the above requirements is all that is necessary.
Department 16 requires all requests for jury questionnaires to be done by Stipulation and Order (or by motion – and must be filed and heard) at least six (6) weeks in advance of the trial stack.
Personal injury claims and claims for title to real property require a prove-up testimony.
Exhibits must be prepared for trial in accordance with Dept 16's Exhibits Guidelines list.
The detailed, proposed Findings of Fact and Conclusions of Law shall include all elements of each Cause of Action alleged by Plaintiff and the basis for Defendant's Affirmative Defense.
If the trial of the case will involve significant issues not adequately addressed by the parties in connection with dispositive motions or other pretrial motions, the parties must prepare trial briefs addressing such issues.
Trial Briefs (EDCR 7.27): if the trial of the case will involve significant issues not adequately addressed by the parties in connection with dispositive motions or other pretrial motions, the parties must prepare trial briefs addressing such issues. At or before the pre-trial conference, the parties deliver an unfiled copy to the court prior to the commencement of trial.
Proposed Jury Instructions and Verdict Forms: in accordance with EDCR 2.67, counsel shall meet and discuss pre-instructions to the jury, jury instructions, and verdict forms.
On the day of trial, each side shall provide the Court an agreed set of jury instructions and proposed form of verdict along with any additional proposed jury instructions.
Exhibit lists are required for joint or individual exhibit sets and must briefly describe each exhibit with blank 'Offered', 'Objection', and 'Admitted' columns reserved for the Clerk, using the court's exhibit list form and indicating the providing party via the drop-down.
Court's wording
Exhibit Lists: these are required for either joint or individual exhibit sets. The list should contain a short description of each exhibit with three columns on the right-hand side labeled "Offered", "Objection", and "Admitted". Please do not include any information in these columns, as these columns are for the use of the Court Clerk. Please use the attached Exhibit List to complete your exhibit list and provide such to the court. Please use the "Choose an item" drop down on the exhibit list to indicate which party the exhibit list and exhibits are being provided by.
Electronic signatures are treated as originals (except notarized documents), and email verification of the other person's agreement to e-sign must be embedded in the document or attached as the last page of the PDF.
Court's wording
With the exception of documents requiring the signature of a notary, an electronic signature will be considered an original signature. All documents requiring a signature of another person may be electronically signed; however, the party submitting the document must obtain e-mail verification of the other person's agreement to sign electronically. That verification must be embedded in the document or attached as the last page of the PDF.
If the Order is not signed by opposing counsel, designated counsel to include a copy of the email providing the draft to opposing counsel as the last page of the document.
In any case, subjects of each motion in limine must be numbered and there can be no redundantly numbered motions in limine for any individual party.
The jury questionnaire must be agreed upon by all counsel prior to submission to the Judge for the admonishment signature. The juror's name and signature are NOT allowed on the questionnaire – only the Juror ID and/or Badge Number.
Demonstrative Exhibits: these are generally permitted. They are not marked as exhibits and would not go to the Jury or Judge as trier of fact. However, if counsel wish these larger versions submitted as part of the record, they must be numbered and marked separately as stand-alone exhibits.
Depositions Transcripts: these are not marked, nor admitted as exhibits. However, sealed original depositions should be delivered with the exhibits for the purpose of being filed and published if they are used during trial.
Filing & Service rules
Electronic Filing Rules
Ex parte applications for Temporary Restraining Orders should be submitted to the DC16Inbox@clarkcountycourts.us for review, upon which time the Court will determine whether to issue an Ex Parte TRO and schedule a hearing for the Preliminary Injunction, or whether a hearing is necessary before the issuance of any injunctive relief.
Ex parte applications for Temporary Restraining Orders should be submitted to the DC16Inbox@clarkcountycourts.us for review, upon which time the Court will determine whether to issue an Ex Parte TRO and schedule a hearing for the Preliminary Injunction, or whether a hearing is necessary before the issuance of any injunctive relief.
Page 1 | Motions
Orders extending time to serve must be submitted electronically to DC16Inbox@clarkcountycourts.us for processing without placing the matter on the court's calendar.
and the Order submitted electronically to the DC16Inbox@clarkcountycourts.us for processing without placing the matter on the Court's calendar.
Page 1 | Motions
The proposed order for a minor's compromise must be submitted electronically to DC16inbox@clarkcountycourts.us and no hearing is required.
The proposed Order is to be submitted electronically to the DC16inbox@clarkcountycourts.us. A hearing is not required for this.
Page 1 | Petition to Compromise Claims of Minors
Petitions to compromise minors' claims must be filed into Odyssey.
All Petitions to Compromise the claims of minors are to be filed into Odyssey.
Page 1 | Petition to Compromise Claims of Minors
Motions seeking an extension of time to serve a party must be filed into Odyssey.
All motions seeking an extension of time to serve a party must be filed into Odyssey, and the Order submitted electronically to the DC16Inbox@clarkcountycourts.us for processing without placing the matter on the Court's calendar.
Page 1 | Motions
Orders Shortening Time must be submitted directly to dc16inbox@clarkcountycourts.us and must not be filed into Odyssey by counsel.
Orders Shortening Time must be submitted directly to the departmental inbox at dc16inbox@clarkcountycourts.us –OST Motions are NOT filed into Odyssey by counsel.
Page 1 | Motions on Orders Shortening Time
The proposed Findings of Fact and Conclusions of Law is not filed with the clerk; the original must be sent to chambers.
This is not filed with the clerk – send the original to chambers.
Civil cases
Page 1 | Proposed Findings of Fact and Conclusions of Law
Default judgments under $50,000 based on a written contract may be submitted to DC16Inbox@clarkcountycourts.us for the judge's review and signature/filing.
All Default Judgments for a total award of less than $50,000, if based on a written contract, may be submitted to the DC16Inbox@clarkcountycourts.us for Judge's review and signature/filing.
Page 1 | Default Judgment prove-ups
Department 16 does not require the filing of a Notice of Intent to Appear Remotely.
Dept. 16 does NOT require the filing of a Notice of Intent to Appear Remotely
Page 1 | Department Guideline
A petition to seal with a D.A.-approved order may be submitted to chambers without calendaring, though the court may still require a hearing and/or Affidavit of Rehabilitation.
A Petition may be submitted to chambers for processing without placing the matter on the Court's calendar when accompanied by a D.A. approved Order. However depending on the number of charges, the time-range, and the gravity of the charge(s), the Court may require a hearing and/or Affidavit of Rehabilitation from Petitioner, containing all relevant facts which establishes that Petitioner has been rehabilitated. If a hearing is required, the Order will be held pending the scheduling of a hearing.
Page 1 | Petition to Seal Criminal Records
Filing Timing and Cure Windows
Proposed orders must be submitted electronically to the departmental inbox within 14 days of notification of the ruling (EDCR 7.21).
Department 16 requires proposed orders to be submitted electronically to the departmental inbox within fourteen (14) days of notification of the ruling, pursuant to EDCR 7.21.
Page 1 | Submission of Orders
Jury questionnaire requests must be filed and heard at least six weeks (42 calendar days) in advance of the trial stack.
Department 16 requires all requests for jury questionnaires to be done by Stipulation and Order (or by motion – and must be filed and heard) at least six (6) weeks in advance of the trial stack.
Page 1 | Jury Questionnaire
Competing orders must be emailed to DC16inbox@clarkcountycourts.us no later than 14 days from receipt of the first proposed order.
Competing orders must be submitted via email to the DC16inbox@clarkcountycourts.us address no later than 14 days from receipt of the first proposed order from adverse counsel.
Page 1 | Contested Orders
Notice of a motion hearing may never be shortened to less than one full judicial day (EDCR 2.26).
In no event may the notice of the hearing of a motion be shortened to less than 1 full judicial day (EDCR Rule 2.26).
Page 1 | Motions
Each side must provide the Court a detailed proposed Findings of Fact and Conclusions of Law two working days before the start of trial.
Each side shall provide the Court, two (2) working days prior to the start of trial, a detailed, proposed Findings of Fact and Conclusions of Law.
Civil cases
Page 1 | Proposed Findings of Fact and Conclusions of Law
Service and Proof of Service Rules
A granted order shortening time must be served on all parties promptly.
If granted, it must be served upon all parties promptly.
Page 1 | Motions
Counsel must serve appeal transcript requests directly on Court Recorder Maria Garibay (who is not a case service contact) by hand delivery to the 16th-floor inbox or by email.
Counsel MUST serve the Request for Transcript for Appeals to Dept. 16's Court Recorder, Maria Garibay. Garibay is NOT a service contact on any DC16 cases and MUST be served separately (do not add her as a service contact for your case). Failure to properly serve Ms. Garibay may result in your request not being timely fulfilled. You can serve via hand delivery to DC16's inbox located on the 16th floor or email Ms. Garibay at GaribayM@clarkcountycourts.us.
Page 1 | APPEALS and Request for Transcripts filed into Odyssey
Designated counsel must provide a draft proposed order to opposing counsel for reasonable review and comment.
Counsel designated to prepare the order is required to provide a draft to opposing counsel(s), allowing for a reasonable opportunity for review and comment.
Page 1 | Submission of Orders
An order shortening hearing notice to less than 10 days may not be served by mail.
An order shortening the notice of a hearing to less than 10 days may NOT be served by mail.
Page 1 | Motions
Courtesy Copy Requirements
Department 16 requires courtesy copies of all motions, oppositions and replies and they should be dropped off in the deliveries box on the sixteenth floor at least one week before the hearing or as soon as the document is filed. Courtesy copies of voluminous exhibits are not required, but any exhibits requiring particular emphasis or exhibits the parties would like the Court to review are welcome and encouraged.
Department 16 requires courtesy copies of all motions, oppositions and replies and they should be dropped off in the deliveries box on the sixteenth floor at least one week before the hearing or as soon as the document is filed. Courtesy copies of voluminous exhibits are not required, but any exhibits requiring particular emphasis or exhibits the parties would like the Court to review are welcome and encouraged.
Page 1 | Courtesy copies
Parties must deliver an unfiled copy of the trial brief to the court at or before the pre-trial conference and prior to the commencement of trial.
At or before the pre-trial conference, the parties must deliver an unfiled copy to the court prior to the commencement of trial.
Civil cases
Page 1 | Trial Briefs (EDCR 7.27)
Number of Exhibit Sets for Non-Jury Trials: please provide three sets (one set for the Judge, one set for the Clerk, and one for the Witness). Number of Exhibit Sets for Jury Trials: please provide three sets (one set for the Judge, one for the Clerk/Jury, and one for the Witness). Counsel should arrange delivery of exhibits to the Court Clerk at least three (3) judicial days prior to trial (this includes depositions; please see below).
Number of Exhibit Sets for Non-Jury Trials: please provide three sets (one set for the Judge, one set for the Clerk, and one for the Witness). Number of Exhibit Sets for Jury Trials: please provide three sets (one set for the Judge, one for the Clerk/Jury, and one for the Witness). Counsel should arrange delivery of exhibits to the Court Clerk at least three (3) judicial days prior to trial (this includes depositions; please see below).
Civil cases
Page 1 | Number of Exhibit Sets for Non-Jury Trials / Number of Exhibit Sets for Jury Trials
Sealing & Redaction Procedures
Restricted personal information in medical records attached to a minor's compromise petition must be redacted before filing, or the petitioner must file a motion to redact under SRCR 3 and EDCR 2.13 before the judge signs the order.
NRS 41.200(3) does not require that medical records be filed. If medical records are filed as an attachment to the Petition, restricted personal information as defined by SRCR 2(6) and NRS 239B.030 must be redacted prior to filing. Failure to redact restricted personal information will require the Petitioner to file a motion to redact pursuant to SRCR 3 and EDCR 2.13 prior to the Judge signing off on the Order to Compromise the Minor's Claim.
Page 1 | Petition to Compromise Claims of Minors
The SSN of the petitioner or the minor must be redacted before filing blocked-account exhibits.
Please make sure that the SSN or the Petitioner or the Minor is redacted prior to filing these exhibits!
Page 1 | Petition to Compromise Claims of Minors
Filing Bundling Requirements
A joint exhibit set is highly encouraged for trial exhibits.
a Joint exhibit set is highly encouraged.
Civil cases
Page 1 | Exhibit Binders
Adjournment & Extension Requirements
Dept. 16 will not advance a hearing already set unless counsel submits either a Stipulation and Order or a Motion to Advance the Hearing – no exceptions.
Dept. 16 will not advance a hearing on a matter already set. Dept. 16 requires either a Stipulation and Order of counsel to Advance the Hearing, or moving counsel to submit a Motion to Advance the Hearing on OST – no exceptions.
Page 1 | Motions on Orders Shortening Time
Continuances of calendared hearings require a written Stipulation and Order submitted to DC16Inbox at least one full judicial day before the hearing; if not in writing, movant's counsel must appear and present the oral stipulation.
Continuance of Hearings Set on Calendar – Dept. 16 requires a Stipulation and Order (EDCR 2.22(b). Written Stipulation and Order must be submitted to the DC16Inbox@clarkcountycourts.us not less than one full judicial day before the hearing date. If the stipulation is not in writing, counsel for movant must appear at the hearing and present the oral stipulation.
Page 1 | Motions - Continuance of Hearings Set on Calendar
Chambers Communication Rules
Orders may only be submitted to the DC16inbox email and not to the law clerk's or JEA's email.
Orders can ONLY be submitted to the DC16inbox email and NOT the law clerk's or JEA's email
Page 1 | Submission of Orders
If a stipulation is submitted to the inbox one judicial day before the hearing, counsel should call or email the law clerk to advise.
If submitted to the inbox one judicial day prior to the hearing, please call/email the law clerk to advise.
Page 1 | Motions - Continuance of Hearings Set on Calendar
Letters containing substantive argument on a contested proposed order are improper ex parte communications and will not be considered, even if copied to opposing counsel.
Letters to the Court containing substantive argument on the merits of a contested proposed order are disfavored, viewed as improper ex parte communications, even if copied to opposing counsel, and will not be considered.
Page 1 | Contested Orders
Counsel may call chambers at 702-671-4406 to determine video appearance eligibility no later than two days before the scheduled hearing.
Counsel may contact chambers at 702-671-4406 to determine if they or their witness may appear via video no later than two days prior to the scheduled hearing.
Page 1 | Video Appearances
Counsel is asked to notify the Court Recorder at least two (2) weeks in advance if they are going to require daily copies of the transcripts of this trial. Failure to do so may result in a delay in the production of the transcripts. You should email the request to Court Recorder, Maria Garibay, at GaribayM@clarkcountycourts.us.
Counsel is asked to notify the Court Recorder at least two (2) weeks in advance if they are going to require daily copies of the transcripts of this trial. Failure to do so may result in a delay in the production of the transcripts. You should email the request to Court Recorder, Maria Garibay, at GaribayM@clarkcountycourts.us.
Civil cases
Page 1 | Requesting Daily Copies of Transcripts
You should email a set, in WORD format, to the Court Clerk, at MercerV@clarkcountycourts.us.
You should email a set, in WORD format, to the Court Clerk, at MercerV@clarkcountycourts.us.
Civil cases
Page 1 | Proposed Jury Instructions and Verdict Forms
Counsel are requested (not required) to email the JEA a copy of the proposed Findings of Fact and Conclusions of Law in WORD format to Dept16EA@clarkcountycourts.us.
It is also requested that counsel provide the JEA with a copy, in WORD format, via email to: Dept16EA@clarkcountycourts.us.
Civil cases
Page 1 | Proposed Findings of Fact and Conclusions of Law
If the Exhibits Guidelines list has not been received, contact JEA Sal Heredia at 671-4406.
If you have not received the Exhibits Guidelines lists, please contact the JEA, Sal Heredia, at 671-4406.
Civil cases
Page 1 | Exhibits
Department XVI Court Clerk contact is Tori Mercer, reachable at (702) 671-0683 and MercerV@clarkcountycourts.us.
Court Clerk: Tori Mercer – (702) 671-0683; MercerV@clarkcountycourts.us
Civil cases
Page 1 | DEPT XVI - Exhibits Guidelines/Procedure for Civil Jury/Non-Jury Trials