Judge Erika Mendoza
Individual Rules, Standing Orders & Policies
- Rules last changed:
Limits & Logistics
Courtesy Copies
Exhibits
- 3 copies
Motion, Affidavit, Exhibits
- Hand Delivery • At Least Five Judicial Days Before Hearing
Document Format Requirements12 rules
In accordance with EDCR 2.67, counsel shall meet, review and discuss exhibits. All exhibits must comply with EDCR 2.27.
If parties are unable to submit Joint exhibits, Plaintiff's exhibits would start with #1 and Defendant's Exhibits are to start at #500 (unless Plaintiff has over 500, in which case counsel may each agree upon a block of numbers - please be sure to inform the clerk about which blocks parties have chosen).
- Exhibits
Formatting
- •Plaintiff's exhibits start with #1
- •Defendant's exhibits start at #500
- •Counsel must inform the clerk which number blocks the parties have chosen
Counsel is to only use the sample exhibit sheet that is on the next page.
- Exhibit list
Formatting
- •Only the sample exhibit sheet provided in the guidelines may be used
An editable Microsoft word document of the exhibit list MUST be emailed to the clerks at: chavezv@clarkcountycourts.us.
- File type
- Word
- Exhibit list
Criminal cases must have one sheet/photo labeled as their own exhibit.
Depositions are NOT marked nor admitted as exhibits; however, original, unopened depositions may be provided and "published" when used in Court. Additionally, pleadings already filed in the case are NOT marked or admitted exhibits.
In civil cases, multiple photos on separate sheets may be labeled as a single exhibit, but only one photo per sheet is permitted.
- Exhibits
Formatting
- •One photo per sheet of paper
Court's wording
Multiple photos (on separate sheets of paper) can be labeled as a single exhibit, however, please DO NOT PLACE SEVERAL PHOTOGRAPHS ON ONE SHEET OF PAPER. To reiterate, it must be one photo per sheet of paper but multiple sheets of paper with one photo each can be labeled as one exhibit. This applies to CIVIL cases only.
All exhibits are to be NUMBERED and if paper, SINGLE SIDED.
Each binder should be an exact copy of the other binders and all counsel should confirm this.
Formatting
- •Each binder must be an exact copy of the other binders
- •All counsel should confirm the binders are identical
Please do not mark in the boxes whether or not the exhibits are objected to, admitted or offered as this is for the clerk's use during the trial.
When a witness or party appears by Zoom, exhibits cannot be shown on the courtroom monitors via ClickShare or ELMO; counsel must instead screen share the exhibit within Zoom.
Court's wording
PLEASE NOTE: If you have a witness or party on Zoom, you are not able to present anything on the monitors via ClickShare or ELMO to the Judge, witness, or jury. And the party on Zoom will not be able to view what is being shown in the courtroom. If you want to show an exhibit while someone is on Zoom, you will need to log into Zoom and screen share the document you want to present.
District Court Department XXVII accepts electronic signatures
Formatting
- •Electronic signatures are accepted
Document Filing Requirements15 rules
The clerk's exhibit binder(s) must be pre-marked with a proposed exhibit label on the back of last page of the exhibit on the lower left hand side. The label must include the exhibit number and case number. Proposed exhibit labels used with Avery Template 5160 Easy Peel Labels are on the last page of these guidelines.
- Document
- Exhibits
Must include
- •Case number
An Exhibit List containing a short description of each exhibit must be prepared.
- Document
- Exhibits
Must include
- •Exhibit list
All Default Judgments for a total award of less than $100,000 may be submitted to chambers. All Default Judgments for a total award of $100,000 or more must be set on the Department´s regular motion calendar.
All Parties should sign and approve the proposed order before submitting it to the Department 27 inbox (DC27Inbox@clarkcountycourts.us). Department 27 will not accept competing orders.
Ex parte applications for temporary restraining orders shall be presented to the Court to be resolved in chambers. The applicant must, by affidavit, show adequate advance notice to the other side or an appropriate exception in accordance with NRCP 65(b).
All stipulations and orders for dismissal must comply with EDCR 2.75 or they will be returned.
Order Shortening Time – Any and all requests for OSTs must have a courtesy copy of the Motion/Application attached. Requests for OST must contain proposed dates and a detailed explanation for the request. Please be sure to identify a contact person to be called for pickup.
A proposed order will not be signed if the 'IT IS SO ORDERED' language and the judge's signature line are on a separate page from the order's content, subject to limited exceptions for multi-signature pages.
- Document
- Proposed order
- Placement
- Signature block
Court's wording
The proposed Order will not be signed if “IT IS SO ORDERED” language and signature line are on a separate page from the content of the Order. The signature line must be on a page describing what the Judge is ordering. Alternatively, the Judge’s signature line may be on the same page as the other signatures provided that there are at least two lines of text from the stipulation. The only exception is if there are multiple signatures, and it is not possible for the party to put the Judge’s signature with two lines of text, in which case the parties need to ensure the Judge’s signature is at least on a page with some of the signatures, and the case number/name of the document is included on the page to be signed.
CD/DVD or Thumb Drive is an audio/video recording and does not have the transcription included. CD/DVD or Thumb Drive cannot be used for preparation of official transcripts. Transcripts must be ordered through the Recorder.
Please see Agreement to Pay Recording Fee. Return this form, signed, prior to the beginning of trial.
Please sign and return this sheet to Alisha "Lish" Basom, Court Recorder, prior to commencement of the trial.
Application for Default Judgment (under $100,000) – Chambers –> If the amount is $100,000 or greater or involves real property then an Oral hearing is needed.
Any order that is inconsistent with the oral ruling of the Court or the Court Minutes will be returned unsigned for correction or will be corrected via interlineation. Counsel should notify the Court of any perceived error in the Court Minutes by Motion pursuant to NRCP 60(a).
Counsel designated to prepare the order is encouraged to provide a draft to opposing counsel(s), allowing at least a full day for review and comment, before delivery to the Court. Non-drafting counsel is not required to sign the order approved as to form prior to submission, unless the Court directs otherwise.
UNLESS OTHERWISE NOTED IN COURT, THE PREVAILING PARTY IS TO PREPARE THE ORDER.
Filing & Service rules
Filing Timing and Cure Windows
Proposed exhibits must be submitted to the Courtroom Clerk no later than seven judicial days before trial commencement.
Proposed exhibits are to be submitted to the Courtroom Clerk no later than seven (7) judicial days prior to the date for commencement of trial.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
Electronic exhibits must be authenticated by evidence vault clerks at least two weeks before the first day of trial, and authentication is by appointment only.
NOTE: Electronic exhibits have to be authenticated by our evidence vault clerks at least two weeks prior to the first day of trial and they work off appointments only. Please be sure to coordinate appointments for authentication of electronic exhibits accordingly.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
Proposed orders must be submitted to chambers within ten days of notification of the ruling.
Department 27 requires proposed orders to be submitted to chambers within ten (10) days of notification of the ruling, pursuant to EDCR 7.21.
Page 1 | Submission of Orders
Daily transcripts must be prearranged at least two weeks (14 days) before trial starts, and as soon as possible for trials expected to last more than a couple of weeks.
Daily transcripts must be prearranged at least two weeks prior to the start of your trial. If your trial is expected to last more than a couple weeks please make arrangements for dailies as soon as possible so the Recorder can secure a transcriber for your dates.
Page 2
The signed recording fee agreement must be returned to the Court Recorder prior to commencement of the trial.
Please sign and return this sheet to Alisha "Lish" Basom, Court Recorder, prior to commencement of the trial.
Page 3 | Agreement to Pay Recording Fee
Filing Fees and Waivers
A $40 recording fee will be added for each hour of hearing in civil matters.
($40 recording fee will be added for each hour of hearing relative to civil matters).
Page 2 | CDs/DVDs/Thumb Drives
All court proceedings are recorded, and civil recording carries a $40-per-hour fee.
All court proceedings are recorded. There is a $40 an hour fee for civil recording.
Page 2 | Recording
Counsel must confer and designate a billing process for the $40 per hour trial/hearing recording fee (split equally, plaintiff pays, defendant pays, or decline recording); transcript costs are separate and require a separate form.
Please discuss with opposing counsel and check which billing process should apply to pay the recording fee of $40 per hour for the trial/hearing: *This does not include the price or ordering of transcripts. Transcripts are a separate fee and form.
Page 3 | Agreement to Pay Recording Fee
A deposit is required to obtain daily transcripts from the trial.
If you would like daily transcripts from your trial you will need to contact Alisha at least one week prior to your trial as a deposit is required.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
CDs and DVDs of proceedings are available for $2 per disc.
CD and DVD of proceedings are available for $2 per disc and $5 for a thumb drive.
Page 2 | CDs/DVDs/Thumb Drives
Courtesy Copy Requirements
Exhibits must be submitted in three tabbed binder sets (witness stand, Judge, and Courtroom Clerk), with the Clerk's set designated as the originals.
Counsel are to submit THREE (3) SETS of the exhibits in binders and separated by tabs. Each set will be distributed in the Courtroom as follows: one set for the witness stand, one set for the Judge, and one set for the Courtroom Clerk. The set of exhibits maintained by the Courtroom Clerk will be designated as the originals.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
Moving parties must hand deliver single-sided paper courtesy copies of all briefing, affidavits, and exhibits (including other parties' filings) with tabbed exhibits to the Department 27 chambers box at least five judicial days before the hearing, or risk denial or continuance of the motion.
Counsel for the moving party is required to submit physical, paper courtesy copies of all related briefing, affidavits, and exhibits, including those filed by other parties at least five judicial days prior to the scheduled hearing pursuant EDCR 2.20(g) and 7.26(d). All courtesy copies must be hand delivered to Department 27's chambers box (RJC, 5th floor), be single sided with all exhibits tabbed, and comply with EDCR 2.27. Failure to provide the Court with courtesy copies may result in your motion being denied or continued to a later date to allow counsel to provide courtesy copies to the Court.
Page 1 | Courtesy Copies
Filing Bundling Requirements
Parties submitting separate Plaintiff and Defendant exhibits must not also submit joint exhibits.
If parties are submitting separate exhibits DO NOT ALSO SUBMIT JOINT EXHIBITS when submitting Plaintiff's and Defendant's exhibits.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
Motions in limine must be filed as independently-noticed motions and may not be bundled into omnibus motions.
Department 27 requires that motions in limine be submitted as independently-noticed motions rather than omnibus motions.
Page 1 | Omnibus Motions
Joint exhibits (both sides' exhibits in shared binders numbered in order) are encouraged, but joint submission is not a stipulation — any stipulation for admission must be placed on the record on the first day of trial.
COUNSEL ARE ENCOURAGED TO SUBMIT JOINT EXHIBITS. This means that both sides submit their exhibits in one (or multiple) binder(s) and they are numbered in order. This DOES NOT mean that exhibits are stipulated to, if any exhibits are stipulated to for admission, that stipulation is to be placed on the record at the first day of trial.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
Pre-Motion Conference Requirements
Parties must resolve undisputed motions in limine via EDCR 2.47 conference or stipulation before hearing, and the court will not hear unresolved undisputed motions in limine on its oral calendar.
Parties have a responsibility to resolve undisputed motions in limine prior to hearing pursuant to EDCR 2.47. The Court will not hear on its oral calendar undisputed motions in limine that ought to have been resolved via EDCR 2.47 conference or stipulation.
Page 1 | Omnibus Motions
Chambers Communication Rules
Counsel for each party shall contact both Courtrooms Clerk, Vanessa Chavez, to set an appointment.
Counsel for each party shall contact both Courtrooms Clerk, Vanessa Chavez, to set an appointment.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
If exhibits exceed 3 - 4 large binders and counsel would prefer to proceed with electronic exhibits please reach out to the Court Clerk so that she may provide you with the appropriate guidelines, which are separate and apart from the instant guidelines.
If exhibits exceed 3 - 4 large binders and counsel would prefer to proceed with electronic exhibits please reach out to the Court Clerk so that she may provide you with the appropriate guidelines, which are separate and apart from the instant guidelines.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
If you would like daily transcripts from your trial you will need to contact Alisha at least one week prior to your trial as a deposit is required.
If you would like daily transcripts from your trial you will need to contact Alisha at least one week prior to your trial as a deposit is required.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
For contested orders, drafting counsel emails the proposed order as a Word document to the law clerk inbox (DC27Inbox@clarkcountycourts.us) and the objecting party emails its objection or redline plus the hearing transcript if available.
When counsel cannot agree on the language of an order, therefore disapproving of the order, counsel who was directed to prepare the order should email the proposed order in a word document to the law clerk (DC27Inbox@clarkcountycourts.us). The objecting party should email their objection or a redlined version of the proposed order and a copy of the hearing transcript if one is available.
Page 1 | Contested Orders
Letters to the court containing substantive argument on a contested issue are disfavored, treated as improper ex parte communications even if copied to opposing counsel, and will generally be disregarded.
Letters to the Court containing substantive argument on the merits of a contested issue are disfavored, viewed as improper ex parte communications, even if copied to opposing counsel, and will generally be disregarded.
Page 1 | Contested Orders
Please make arrangements with the Recorder in advance to come a little early to set up and test your equipment to be prepared prior to trial starting.
Please make arrangements with the Recorder in advance to come a little early to set up and test your equipment to be prepared prior to trial starting.
Page 1 | Equipment
Additional courtroom equipment (screens, projectors, DVD/VHS players) must be reserved in advance through the Court Help Desk at CourtHelpDesk@clarkcountycourts.us or 702-671-3300.
The courtroom does have its own ELMO and television, however, to reserve other courtroom equipment, i.e., screens, projectors, DVD/VHS players, etc., submit an advanced request to our Court Help Desk CourtHelpDesk@clarkcountycourts.us or 702-671-3300.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
For JAVS equipment setup help, counsel must coordinate with Court Recorder Alisha Basom at BasomA@clarkcountycourts.us or (702) 671-0883.
Further, since the equipment is controlled through JAVS, for set-up help, please coordinate through our Court Recorder, Alisha Basom through email: BasomA@clarkcountycourts.us or her work number: (702) 671-0883.
Page 1 | DEPARTMENT 27 EXHIBIT GUIDELINES
Department 27 chambers can be reached by office phone (702) 671-3629, fax (702) 671-4394, law clerk line (702) 671-0884, and email dept27lc@clarkcountycourts.us.
Office – (702) 671-3629 Fax – (702) 671-4394 Law Clerk – (702) 671-0884 Email – dept27lc@clarkcountycourts.us
Page 1
Transcripts are requested by emailing the court recorder at BasomA@clarkcountycourts.us.
Transcripts can be requested through the court recorder (BasomA@clarkcountycourts.us).
Page 1 | Contested Orders