Twelfth Judicial Circuit of Florida (DeSoto, Manatee, Sarasota) Electronic Filing Rules

CRITICALCriminal cases

Applies to

Motion to release uncharged defendant

Email motions to release uncharged defendants to the Court and the assigned Assistant State Attorney.

Motions to release uncharged defendants must be emailed to the Court and the assigned Assistant State Attorney.

CRITICALCriminal cases

Applies to

Notice of cancellation

Counsel must promptly e-file a Notice of Cancellation with the Clerk and notify all parties.

Counsel shall promptly e-file a Notice of Cancellation with the Clerk of Court and notice all parties.

CRITICAL

Applies to

Proposed order

Attachments to proposed orders must be submitted simultaneously through the E-Filing Portal in PDF/A format.

Any attachment to a proposed order must simultaneously be submitted through the E-Filing Portal in PDF/A format.

CRITICAL

Most self-represented litigants and attorneys must register with the E-Filing Portal to file and receive service of court documents as required by Rule 2.516.

Most self-represented litigants (pro se) as well as attorneys must register with the E-Filing Portal to send file and receive service of court documents as required by Florida Rule of General Practice and Judicial Administration 2.516.

CRITICAL

Applies to

Proposed order

All proposed orders must be submitted through the E-Filing Portal.

All proposed orders must be submitted through the E-Filing Portal;

CRITICALCivil cases

Applies to

Proposed order

E-filing proposed orders with the Clerk is prohibited in Probate and Guardianship cases except for specified orders that must be e-filed.

Pursuant to administrative order 2022-1.2 (rescinds and replaces A.O. 2015-9.2) the e-filing of proposed orders with the Clerk of Circuit Court in Probate & Guardianship cases is prohibited with the exception of certain orders, which are required to be e-filed:

CRITICALCivil cases

Applies to

Proposed order

The listed guardianship and probate proposed orders must be e-filed for the Clerk’s review or audit.

The following proposed orders are required to be e-filed in order for the Clerk of Circuit Court to conduct their review/audit. Guardianship Order Approving Initial Plan Order Approving Annual Plan Order Approving Initial Inventory Order Approving Annual Accounting Order Approving Final Accounting Order of Discharge Probate Order Admitting Will Order of Discharge

CRITICALCivil cases

Applies to

Commission

Beginning January 2, 2026, commissions must be sent in hard copy to the court’s physical mailing address, accompanied by a self-addressed, stamped envelope.

Effective January 2, 2026, the court requires that commissions be sent in hard copy format to the court’s physical mailing address for review and entrance by the court. Counsel shall provide a self-addressed, stamped envelope.

CRITICALCivil cases

Applies to

Original will

The Will must be electronically filed before its original paper version is submitted to the Clerk; upon request, the Clerk makes the original available to the court.

Prior to submitting the original paper Will with the Clerk, the Will shall be electronically filed with the Clerk. Upon request, the Clerk shall make the original paper Will available to the court in its original form, pursuant to Florida Statute 732.901.

CRITICALCivil cases

Applies to

Initiating document

All initiating documents must be electronically filed before an ex parte hearing can proceed.

All initiating documents to establish the Probate or Guardianship case have been electronically filed, and

CRITICALCivil cases

Applies to

Document

All documents for new Probate and Guardianship cases must be electronically filed.

All documents for new Probate and Guardianship cases shall be electronically filed in accordance with Florida Rule of Judicial Administration 2.525.

CRITICAL

Applies to

Proposed case management order

File proposed Case Management Orders with the Clerk and email them to the case management team, whether agreed or not.

Proposed Case Management Orders, whether agreed or not agreed, must be filed with the Clerk and sent to the case management team at MANCivilCaseMgmt@jud12.flcourts.org.

CRITICAL

Applies to

Proposed order

If the judge’s or magistrate’s requirements do not address proposed orders, all proposed orders must be submitted through the Portal.

If a Judge’s Requirements or Magistrate’s Requirements do not specifically address proposed orders, the default is that all proposed orders shall be submitted electronically to the judge or magistrate through the Portal.

CRITICAL

Applies to

Proposed order

The listed Guardianship and Probate orders must be e-filed through the Portal to the clerk’s office and into the court file.

Because the clerk’s office is required to audit certain Guardianship and Probate matters before proposed orders are entered, the following proposed orders are required to be E-Filed through the Portal to the clerk’s office into the court file: a. Guardianship • Order Approving Initial Plan • Order Approving Annual Plan • Order Approving Initial Inventory • Order Approving Annual Accounting • Order Approving Final Accounting • Order of Discharge b. Probate • Order Admitting Will • Order of Discharge

CRITICAL

Applies to

Proposed order

Unless good cause is shown, submit proposed orders electronically through the statewide Portal whenever feasible.

Unless good cause is shown, proposed orders are required to be submitted electronically through the statewide Portal whenever feasible.

CRITICAL

Applies to

Proposed order

Effective May 2, 2022, attorneys must submit proposed orders through the Portal whenever feasible unless good cause is shown; the requirement excludes paper orders provided during a proceeding.

Attorneys are advised that effective May 2, 2022, unless good cause is shown, proposed orders are required to be submitted to the judges and magistrates electronically as “proposed documents” through the Portal whenever feasible. This requirement does not apply to paper proposed orders provided to a judge during a court proceeding.

CRITICAL

Applies to

Stipulation to continue

The Case Management Conference continuance stipulation must be submitted electronically through the statewide portal or by email to the Judicial Assistant.

If the parties agree to continue a Case Management Conference, a Stipulation to Continue must be submitted electronically through the statewide portal or via email to Judge Felix’s Judicial Assistant at CirCrimDiv1@jud12.flcourts.org at least one business day before the hearing.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted through the statewide portal or emailed to the Judicial Assistant in Word format.

Proposed orders are required to be submitted electronically through the statewide portal or via email to Judge Felix’s Judicial Assistant at CirCrimDiv1@jud12.flcourts.org in Word format.

CRITICAL

Applies to

Trial stipulation

Completed trial stipulations must be submitted through the statewide portal or by email to the Judicial Assistant.

Completed stipulations must be submitted electronically through the statewide portal or via email to Judge Felix’s Judicial Assistant at CirCrimDiv1@jud12.flcourts.org.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted electronically through the statewide Portal when feasible, unless good cause is shown.

Effective May 2, 2022, unless good cause is shown, proposed orders must be submitted electronically through the statewide Portal when feasible.

CRITICAL

Emails are not motions; parties must file pleadings with the clerk rather than asking the Judicial Assistant to file them.

The Court will not consider emails as motions. Parties shall file their pleadings with the clerk and not impose upon the Judicial Assistant to file for them.

CRITICAL

Applies to

Proposed order

Submit all proposed orders through the Portal in Word format only.

All proposed orders must be submitted through the Portal and submitted in Word format only.

CRITICAL

Applies to

Proposed order

Submit any proposed-order attachment through the Portal in PDF/A format at the same time as the proposed order.

Further, any proposed attachment to a proposed order must simultaneously be submitted through the Portal in PDF/A format.

CRITICAL

Attorneys and most self-represented litigants must register with the E-Filing Portal to send and receive court documents as required by the cited rule.

Most self-represented litigants (pro se litigants) as well as attorneys must register with the Portal to send and receive court documents as required by Florida Rule of General Practice and Judicial Administration 2.516.

CRITICAL

Applies to

Notice of cancellation

Filing a Notice of Cancellation with the Clerk or through the e-Filing Portal does not cancel the hearing in JACS.

The filing of a Notice of Cancellation with the Clerk or via the e-Filing Portal does not cancel the hearing on JACS.

CRITICAL

Applies to

Proposed order

E-filing proposed orders with the Clerk of Circuit Court in Probate cases is prohibited, subject to the separately identified Clerk-audit procedures.

Pursuant to Administrative Order 2022-1.2, effective January 24, 2022, the e-filing of proposed orders with the Clerk of Circuit Court in Probate cases is prohibited.

CRITICAL

Most self-represented litigants and attorneys must register with the statewide E-filing Portal to send and receive court documents.

The Florida Courts E-Filing Authority maintains a single, statewide access point to file court documents known as the E-filing Portal. Most self-represented litigants (pro se litigants) as well as attorneys must register with the Portal to send and receive court documents as required by Florida Rule of General Practice and Judicial Administration 2.516.

CRITICAL

Applies to

Proposed order

For a proposed order requiring a Clerk audit, e-file it as a pleading rather than submitting it through the Judge’s proposed-order option.

For Clerk’s audit (See Matters Requiring Clerk’s Audit Must be E-Filed) For Judge: Select Manatee County; Select Division (Probate/Guardianship); Select Judge Moreland. For Probate and Guardianship cases, do not click on proposed orders for any order that requires an audit by the Clerk’s office. (See the section titled Matters Requiring Clerk’s Audit Must be E-Filed) E-file the proposed order as you would any other pleading.

CRITICAL

Applies to

Proposed order

The proposed orders identified for Clerk audit must be e-filed to notify the Clerk to conduct its review.

Matters Requiring Clerk’s Audit Must be E-Filed: However, the following is a list of proposed orders that shall be E-filed in order for the Clerk of Circuit Court to be put on notice to conduct their review/audit.

CRITICAL

Applies to

Proposed order

Submit all proposed orders through the Portal in Word format only.

Proposed orders must be submitted through the Portal: All proposed orders must be submitted through the Portal and submitted in Word format only.

CRITICAL

Applies to

Checklist

Complete and e-file the applicable checklist for all cases and for all Ex Parte and JACS hearings.

The checklists shall be done and E-Filed for all cases and for all ex parte and JACS hearings.

CRITICAL

Applies to

Proposed order attachment

Submit any proposed order attachment through the Portal at the same time as the proposed order, in PDF/A format.

Further, any proposed attachment to a proposed order must simultaneously be submitted through the Portal in PDF/A format.

CRITICALCriminal cases

Applies to

Motion to modify or terminate probation

Motions to terminate or modify community control or probation must be filed with the Clerk of Court.

All motions to terminate or modify community control or probation must be filed with the Clerk of Court.

CRITICALCriminal cases

Applies to

Notice of cancellation

When reserved hearing time is no longer needed, counsel must promptly e-file a Notice of Cancellation and notify all parties after cancelling through JACS.

As soon as the scheduling attorney/assistant is aware that the time reserved is no longer needed, Counsel shall promptly e-file a Notice of Cancellation with the Clerk of Court and notice all parties after they have cancelled through JACS.

CRITICALCriminal cases

Applies to

Motion to continue

A motion to continue must be timely filed and scheduled through JACS.

A motion to continue shall be timely filed and be calendared through JACS.

CRITICALCivil cases

Unless good cause is shown, proposed orders must be submitted electronically through the statewide Portal whenever feasible.

Effective May 2, 2022, unless good cause is shown, proposed orders are required to be submitted electronically through the statewide Portal whenever feasible.

CRITICALCriminal cases

Applies to

Motion

Motions to release uncharged defendants must be emailed to the Court and assigned prosecutor; the State’s response is due by 4:30 p.m. on receipt day, or by noon the next business day if received in the afternoon, after which a hearing will be set if no response arrives.

Motions to release uncharged defendants must be emailed to the Court and the assigned assistant state attorney. The State will have until 4:30 p.m. of the day a motion was received to respond regarding the State’s intention to file an Information, a Notice of Case Action or no objection to a ROR Order. If the motion is received in the afternoon the State shall respond by the following business day by 12:00 noon. If the JA does not receive a response from the State Attorney by the specified deadline a hearing will be set on the next available hearing date.

CRITICALCriminal cases

Applies to

Notice of cancellation

Counsel must promptly e-file a notice of cancellation and notify all parties.

Counsel shall promptly e-file a Notice of Cancellation with the Clerk of Court and notice all parties.

CRITICAL

Applies to

Proposed order

E-Portal submissions are limited to uncontested or stipulated orders; other orders will be rejected by the judicial assistant.

All ePortal submissions must include a cover letter and are limited to uncontested/stipulated Orders. All other orders will be rejected by the judicial assistant.

CRITICAL

Orders and other documents must be submitted by regular mail, overnight services, or hand-delivery, unless there is an emergency or Judge Flowers gives permission.

Submission of orders and other documents shall be done by regular mail, overnight services, or hand-delivery absent an emergency or unless given permission by Judge Flowers.

CRITICAL

Applies to

Proposed order

Judges in the Twelfth Circuit must accept proposed orders submitted through the Florida e-Portal.

Pursuant to Administrative Order 2022-1.2, judges in the Twelfth Circuit must accept submission of proposed Orders through the Florida e-Portal.

CRITICAL

Applies to

Plea form

A defendant pleading by Zoom must submit and e-file the plea form before the plea.

If a defendant is pleading by Zoom, please submit and e-file the plea form prior to the plea.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted through the statewide Portal.

All Proposed Orders shall be submitted to the statewide Portal as is described in Administrative Order 2022-1.2, as it will result in the quickest turnaround time by the Court.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted through the statewide Portal as described in Administrative Order 2022-1.2.

All Proposed Orders shall be submitted to the statewide Portal as is described in Administrative Order 2022-1.2.

CRITICAL

Most self-represented litigants and attorneys must register with the E-Filing Portal to send and receive court documents as required by Rule 2.516.

The Florida Courts E-Filing Authority maintains a single, statewide access point to file court documents known as the E-Filing Portal. Most self-represented litigants (pro se litigants) as well as attorneys must register with the Portal to send and receive court documents as required by Florida Rule of General Practice and Judicial Administration 2.516.

CRITICAL

Applies to

Proposed order

Attachments to proposed orders must be submitted simultaneously through the Portal in PDF/A format.

Further, any proposed attachment to a proposed order must simultaneously be submitted through the Portal in PDF/A format.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted through the Portal in Word format.

All proposed orders must be submitted through the Portal and submitted in Word format only.

CRITICAL

Applies to

Plea form

For a Zoom plea, the plea form must be submitted and e-filed before the plea.

If a defendant is pleading by Zoom, please submit and e-file the plea form prior to the plea.

CRITICALCivil cases

Applies to

Notice of appearance

For the notice to be timely filed, it may be hand delivered, e-filed, or mailed for filing to the Clerk, no later than 4:00 p.m. one business day before the conference.

d. The aforementioned Notice of Appearance shall be deemed timely filed when it is hand delivered, e-filed, or provided by mail for filing to the Clerk of the Sarasota County Court, Civil Division and served by hand delivery, email or facsimile to the Plaintiffs counsel, no later than 4:00 p.m., one business day prior to the date of the Pre-trial Conference/Mediation; and

CRITICAL

Applies to

Motion and proposed order

Motions and proposed orders must be submitted as separate Portal documents; combining them is prohibited.

Motions and proposed orders must be submitted through the Portal as separate documents. Combined motion/proposed orders in the same document are not permitted.

CRITICAL

Applies to

Proposed order

Unless good cause is shown, proposed orders must be submitted electronically through the statewide Portal whenever feasible.

Effective May 2, 2022, unless good cause is shown, proposed orders are required to be submitted electronically through the statewide Portal whenever feasible.

CRITICAL

Applies to

Emergency motion

Selecting the Portal’s Emergency Filing button does not make a filing an emergency; send a copy directly to the Court for consideration.

The “Emergency Filing” radio button on Florida’s E-Filing Portal does not cause the filing to be treated as an Emergency for e-filing purposes, and parties should send a copy of the “emergency” filing directly to the Court for consideration.

CRITICAL

Applies to

Motion

Submit motions and proposed orders as separate Portal documents; combined motion and proposed-order documents are prohibited.

Motions and proposed orders must be submitted through the Portal as separate documents. Combined motion/proposed orders in the same document are not permitted.

CRITICAL

Applies to

Case management report

Do not send Case Management Reports or Pretrial Orders to the Judicial Assistant or Case Manager; file Case Management Reports in the court file, not the signing portal.

Please do not send a copy of the Case Management Report or Pre-trial Order to the Judicial Assistant or Case Manager. All Case Management Reports (whether agreed or not) need to be filed in the Court file and not sent to the signing portal.

CRITICAL

Applies to

Notice of cancellation

Filing a Notice of Cancellation with the Clerk or through the e-Filing Portal does not itself cancel the JACS hearing.

The filing of a Notice of Cancellation with the Clerk or via the e-Filing Portal does not cancel the hearing on JACS.

CRITICAL

Applies to

Proposed order

Unless good cause is shown, submit proposed orders electronically through the statewide Portal whenever feasible.

Effective May 2, 2022, unless good cause is shown, proposed orders are required to be submitted electronically through the statewide Portal whenever feasible. See AO: 2022-1.2.

CRITICAL

Applies to

Proposed order

First provide covered juvenile requests to the State Attorney’s Office; then file the documentation with the Clerk and submit a proposed order through the ePortal.

All requests for juvenile release from commitment programs, requests to terminate supervision and/or jurisdiction, and requests related to a youth’s home pass status must be provided to the State Attorney’s Office first. The requesting party shall file all documentation with the clerk, then submit a proposed order through the ePortal.

CRITICAL

Applies to

Proposed order

Do not file a proposed order with the Clerk of Court.

Do not file your proposed Order with the Clerk of Court

CRITICAL

Applies to

Proposed order

Do not email proposed orders to the Court.

Do not email your proposed order to the Court.

CRITICAL

Applies to

Proposed order

Submit proposed orders and judgments through the ePortal.

Effectively immediately, proposed orders/judgments are required to be submitted through the ePortal. See Administrative Order 22-1.2.

CRITICAL

Applies to

Motion for rehearing reconsideration or new trial

Motions for rehearing, reconsideration, or new trial must be filed and submitted directly to the judge, who will decide whether a hearing is warranted.

All Motions for Rehearing, Reconsideration or for New Trial shall be filed and submitted directly to the judge. The judge will review the motion to determine whether a hearing is warranted.

CRITICAL

Applies to

Exhibits

The Court will not electronically file exhibits; exhibits must be filed in the Court file or sent as hard copies before the hearing or trial.

Please remember that the Court cannot electronically file your exhibits, and they must be either filed in the Court file or you must send a hard copy in advance of the hearing or trial.

CRITICAL

Unless excused by court order, every attorney and self-represented litigant must register with the Florida Courts E-Filing Portal and use it to serve and receive case documents.

Unless excused by court order, every attorney and self-represented litigant shall be a “registered user” with the Florida Courts E-Filing Portal (“Portal”) and shall use the Portal for service and receipt of documents in this case.

CRITICAL

Applies to

Proposed order

Attorneys must submit proposed orders through the ePortal directly to Judge Leaf, complying with Administrative Order 22-1.2; they must not file them on the Progress Docket or submit them by email.

Effective immediately, all proposed orders submitted by attorneys to Judge Leaf must be submitted in compliance with Administrative Order 22-1.2, through the ePortal directly to Judge Leaf, and not filed on the Progress Docket or submitted via email.

CRITICAL

Applies to

Final judgment of possession

After the Clerk enters default, the Final Judgment of Possession must be submitted through the ePortal.

Once the Clerk has entered the Default, the Final Judgment of Possession must be submitted through the ePortal.

CRITICAL

Most self-represented litigants and attorneys must register with the statewide E-Filing Portal to send and receive court documents as required by Rule 2.516.

Most self-represented litigants (pro se litigants) as well as attorneys must register with the Portal to send and receive court documents as required by Florida Rule of General Practice and Judicial Administration 2.516.

CRITICALCriminal cases

Applies to

Plea form

For a defendant pleading by Zoom, the plea form must be submitted and e-filed before the plea.

If a defendant is pleading by Zoom, please submit and e-file the plea form prior to the plea.

CRITICAL

Most self-represented litigants and attorneys must register with the E-Filing Portal to send and receive court documents as required by Rule 2.516.

Most self-represented litigants (pro se litigants) as well as attorneys must register with the Portal to send and receive court documents as required by Florida Rule of General Practice and Judicial Administration 2.516.

CRITICAL

Self-represented litigants are instructed to file documents online through Florida’s E-Portal.

File your documents on line, using Florida’s E-Portal https://www.myflcourtaccess.com/

CRITICAL

Most self-represented litigants and attorneys must register with the Florida Courts E-Filing Portal to send and receive court documents as required by Rule 2.516.

Most self-represented litigants (pro se litigants) as well as attorneys must register with the Portal to send and receive court documents as required by Florida Rule of General Practice and Judicial Administration 2.516.

CRITICALCriminal cases

Applies to

Pretrial conference request form

File the form electronically with the Clerk or hand it to the Clerk at the scheduled hearing; do not email it to the Judicial Assistant.

*** Please efile this form with the Clerk or hand it to the Clerk at the scheduled hearing. Please do NOT email it to the Judicial Assistant.

CRITICAL

Applies to

Proposed order

Unless good cause is shown, proposed orders must be submitted electronically through the statewide Portal whenever feasible.

Effective May 2, 2022, unless good cause is shown, proposed orders are required to be submitted electronically through the statewide Portal whenever feasible.

CRITICAL

Applies to

Pleading

Emails are not motions; pleadings must be filed in the electronic court file.

The Court will not consider emails as motions. All pleadings must be filed into the electronic court file.

CRITICAL

Applies to

Emergency motion

For an emergency or hardship motion, file the original with the clerk, deliver or email a copy to the court, and call the judicial assistant to advise of the motion.

The original motion shall be filed with the clerk, and a copy hand-delivered or emailed to the court and a phone call placed to the judicial assistant advising of the motion.

CRITICAL

Applies to

Proposed order

Attorneys must submit proposed orders through the ePortal directly to the assigned judge, not through the Progress Docket.

Effectively immediately, all proposed orders submitted by attorneys in Family Division 2 must be submitted in compliance with Administrative Order 22-1.2 through the ePortal directly to the assigned Judge, and not filed on the “Progress Docket”.

WARNINGCivil cases

Applies to

Proposed order

Proposed orders for Sarasota, North, and South County cases may be emailed in Word or PDF format to the designated address; encrypted email submissions are not accepted.

The court has created designated email addresses for the purpose of transmitting proposed orders. These orders may be sent via email in Word or .PDF format to: Manatee County cases ProbateOrdersMAN@jud12.flcourts.org (encrypted email submissions are not accepted)

WARNINGCivil cases

Applies to

Proposed order

Ex parte proposed orders that do not require a Clerk’s audit or hearing may be sent by email, hand delivery, or U.S. Mail for entry without a hearing.

Ex Parte proposed Orders may be sent via email, hand delivery, or via U.S. Mail to be entered without a hearing.

WARNINGCivil cases

Applies to

Proposed order

Proposed orders for Manatee County cases may be emailed in Word or PDF format to the designated address; encrypted email submissions are not accepted.

The court has created designated email addresses for the purpose of transmitting proposed orders. These orders may be sent via email in Word or .PDF format to: Manatee County cases ProbateOrdersMAN@jud12.flcourts.org (encrypted email submissions are not accepted)

WARNING

Applies to

Emergency filing

Selecting the Portal’s Emergency Filing option does not make a filing an emergency; send a copy directly to the court for consideration.

The “Emergency Filing” radio button on Florida’s E-Filing Portal does not cause the filing to be treated as an Emergency for e-filing purposes, and parties should send a copy of the “emergency” filing directly to the Court for consideration.

WARNING

Applies to

Proposed order

Except for the listed orders, clerks may establish protocols to reject and return unsigned orders e-filed without proper Portal submission as Proposed Documents.

Except for the proposed orders listed above, the Clerks of Court are authorized to enact necessary protocols to reject and return all unsigned orders received via E-Filing that were not properly submitted as Proposed Documents through the Portal.

WARNING

Applies to

Proposed order

Self-represented litigants and attorneys who show good cause may email proposed orders in Word format to the division address.

Pro se litigants or attorneys who have shown good cause, may submit proposed orders electronically in Word format only to CirCivDivB@jud12.flcourts.org.

WARNING

Applies to

Proposed order

Pro se litigants are encouraged but not required to submit proposed orders through the Portal and must provide an email address to receive signed orders electronically.

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal, however, they are required to provide an email address pursuant to Rule 2.516, Fla. R. Gen. Prac. & Jud. Admin., to receive signed orders electronically.

WARNING

Applies to

Proposed order

Manatee and Sarasota County Clerks may reject and destroy paper proposed orders intended for a judge without notice, and are not responsible for delivering them; this provision does not apply in Desoto County.

The Manatee and Sarasota County Clerks of Court have different mailing addresses and physical addresses than the judges in those counties. If these Clerks receive any paper proposed orders intended for signature by a judge, the Clerks are not responsible for delivery of the proposed orders to the presiding judge. If the Manatee or Sarasota County Clerks receive a proposed order intended for signature by a judge, the Clerk is authorized to reject and destroy the proposed order without notice. The Desoto County Clerk of Court and judges share a mailing address and physical address, so this provision does not apply to Desoto County.

WARNING

Applies to

Proposed order

Submitting a proposed order to a judge or magistrate does not file it in the court file.

Proposed orders submitted to a judge or magistrate will not be filed in the court file.

WARNING

Applies to

Notice of cancellation

Filing a Notice of Cancellation with the Clerk or through the e-Filing Portal does not cancel the JACS hearing.

The filing of a Notice of Cancellation with the Clerk or via the e-Filing Portal does not cancel the hearing on JACS.

WARNING

Applies to

Proposed order

Proposed orders sent through the Portal’s Proposed Documents feature go to the judge but are not filed in the court file.

Proposed orders submitted through the “Proposed Documents” feature of the Portal are electronically transmitted to Judge Sniffen. Proposed orders submitted to the judge or magistrate will not be filed in the court file.

WARNING

Applies to

Proposed order

Do not submit the same proposed order through both the portal and the Judicial Assistant.

Please do not send proposed orders to both the portal and Judge Felix’s Judicial Assistant.

WARNING

Applies to

Motion

If a proposed order relates to a recently filed motion, the motion must also be uploaded to the portal or sent to the Judicial Assistant for review.

Because motions filed often do not reach the court file for upwards of a week, if the proposed order relates to a motion recently filed, the motion must be uploaded to the portal or sent to Judge Felix’s Judicial Assistant for review.

WARNING

Applies to

Proposed order

Do not submit the same proposed order through both the Portal and email.

Do not submit the same order via the portal and email.

WARNING

Applies to

Proposed order

Alternatively, a proposed order may be mailed with courtesy copies and stamped envelopes or dropped off with Court Administration on the courthouse’s eighth floor.

In the alternative you can mail in the Proposed Order with courtesy copies and stamped envelopes or drop off the Proposed Order on the 8th floor to Court Administration at the Silvertooth Courthouse.

WARNINGCivil cases

Applies to

Quadro, IRS Transfer, or WIO/IWO

Quadro, IRS Transfer, and WIO/IWO documents should be sent to the Family Division 3 email address.

The following items should be sent to FamilyDiv3@jud12.flcourts.org: Quadro IRS Transfer WIO/IWO

WARNINGCivil cases

Applies to

Proposed order

Pro se litigants and attorneys who have shown good cause may email proposed orders to the Family Division 3 address in Word format only.

Pro se litigants or attorneys whom have shown good cause, may submit proposed orders electronically in Word format only to FamilyDiv3@jud12.flcourts.org.

WARNINGCriminal cases

Applies to

Proposed order

Submit orders and other documents by regular mail, overnight service, or hand delivery; email proposed orders only when instructed, and an emergency or the judge’s permission allows otherwise.

Following a hearing counsel may submit proposed orders via email only if instructed by Judge Mercurio to do so. Submission of orders and other documents shall be done by regular mail, overnight services or hand-delivery absent an emergency or unless given permission by Judge Mercurio.

WARNINGCriminal cases

Documents may not be submitted by email without Court approval.

The Court does not accept email submission of documents absent Court approval.

WARNINGCriminal cases

Applies to

Proposed order

Only uncontested or stipulated orders may be submitted through the ePortal; other orders will be rejected.

Any ePortal submissions must include a cover letter and are limited to uncontested/stipulated Orders. All other orders will be rejected by the judicial assistant.

WARNING

Applies to

Emergency filing

Selecting the Portal’s Emergency Filing button does not make a filing an emergency; parties should send a copy directly to the Court for consideration.

The “Emergency Filing” radio button on Florida’s E-Filing Portal does not cause the filing to be treated as an Emergency for e-filing purposes, and parties should send a copy of the “emergency” filing directly to the Court for consideration.

WARNING

Applies to

Proposed order

Pro se litigants and attorneys who have shown good cause may email proposed orders to Family Division 4 in Word format only, and must not use that email for other purposes or copy the Judicial Assistant.

Pro se litigants or attorneys whom have shown good cause, may submit proposed orders electronically in Word format only to Family Division 4. Please do not use this email for any other purpose and please do not copy the judicial assistant on the email.

WARNING

Applies to

QDRO IRA transfer WIO IWO

the following should be sent to Family Division 4 QDRO/”QUADRO” IRA Transfer WIO/IWO.

the following should be sent to Family Division 4 QDRO/”QUADRO” IRA Transfer WIO/IWO.

WARNING

Applies to

Trial setting stipulation

When the case is at issue and no trial date was set with the Case Management Report, parties may submit a completed Case Management Order or, if all agree on the date, a signed trial-setting stipulation and order through e-filing.

The first option: select a case management date from the Court’s website, download and fill out the Case Management Order, and submit it to Judge Bruning like any proposed Order. The second option: if all parties/counsel agree on the trial date, download and fill out the appropriate Stipulation and Order Setting Case for Jury/Nonjury Trial, have all counsel sign it, and submit it to the Court through e-file.

WARNING

Applies to

Proposed order

The Court encourages electronic submission of proposed orders and related documents; dissolution judgments should be emailed in Word format with all parties copied.

The Court encourages all proposed orders (and relevant documents) be sent electronically to the ePortal system. Final Judgments of Dissolution send in Word format to ltroxell@jud12.flcourts.org. All parties must be cc’d for the document to be reviewed.

WARNING

Applies to

Proposed order

Pro se litigants and attorneys who show good cause may email proposed orders to the Judicial Assistant in Word format only.

Pro se litigants or attorneys whom have shown good cause, may submit proposed orders electronically in Word format only to ltroxell@jud12.flcourts.org.

WARNING

Applies to

Proposed order

Proposed orders may be submitted through the Sarasota Clerk of Court’s e-filing portal under the cited administrative order.

Proposed orders may be submitted through the Sarasota Clerk of Court via e-filing through the portal, pursuant to the Twelfth Circuit Administrative Order 2022-1.2.

WARNING

Applies to

Proposed order

Unless otherwise specified, proposed orders may be submitted through the Florida Courts E-Filing Portal, Division email, U.S. Mail or courier, or hand delivery, in that order of preference.

Unless otherwise noted in these Requirements, proposed orders should be sent to the Judge’s chambers using one of the following methods (in the order of preference): Florida Courts E-Filing Portal Division email U.S. Mail or other standard delivery/courier service Hand delivery

WARNING

Applies to

Proposed order

Attorneys are encouraged to submit proposed orders through the Portal, may instead send a hard copy to the Judicial Assistant, and must not submit an order by both methods.

Attorneys are strongly encouraged to use the statewide Portal as is described in Administrative Order 2022-1.2, as it will result in the quickest turnaround time by the Court. The Portal maintains many “how-to” videos. However, attorneys may send proposed orders to the Judicial Assistant by hard copy. Do not sent orders in more than one way. For example, if you use the portal, do not also send in a hard copy to the Judicial Assistant.

WARNING

Applies to

Proposed order

Attorneys may submit proposed orders to the Judicial Assistant by hard copy, but must not submit the same order through more than one method.

However, attorneys may send proposed orders to the Judicial Assistant by hard copy. Do not sent orders in more than one way. For example, if you use the portal, do not also send in a hard copy to the Judicial Assistant.

WARNING

Applies to

Proposed order

Do not email proposed orders unless instructed by the Court, and do not mail or email orders already submitted through the Portal.

Please do not Email “Proposed Orders” unless instructed to by the Court. Do not mail or email orders if they have been submitted via the portal as it can result in duplicate orders or errors.

WARNING

Attorneys must separately remove themselves and their staff from the ePortal to stop receiving notices.

Attorneys must separately remove themselves, and staff, from the ePortal. If this step is not completed, they will continue to receive notices.

INFO

Applies to

Proposed order

An opposing attorney may submit an alternate proposed order through the Portal at the same time.

The opposing attorney may submit at the same time an alternate proposed order through the Portal.

INFO

Applies to

Proposed order

Judges and magistrates are encouraged to establish procedures for receiving proposed orders through the Portal.

Judges and magistrates are encouraged to establish requirements and procedures for receiving proposed orders through the Portal.

INFO

Applies to

Proposed order

Self-represented litigants are encouraged but not required to submit proposed orders through the Portal.

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal.

INFO

Applies to

Proposed order

Judges and magistrates may accept proposed orders through the Portal for review and signature without filing them in the court file.

All Judges and magistrates in the Twelfth Judicial Circuit can accept proposed orders submitted electronically through the Portal for review and signature without the proposed orders being filed directly into the court file.

INFO

Applies to

Proposed order

The court encourages electronic submission of proposed orders and relevant documents through the ePortal.

The Court encourages all proposed orders (and relevant documents) be sent electronically via the ePortal system.

INFO

Applies to

Proposed order

A judge may receive or sign paper proposed orders at the judge’s request or discretion despite the Portal submission requirement.

The requirement to submit proposed orders through the Portal does not take away a judge’s right to receive or sign any paper orders provided to him/her at their request or discretion.

INFO

Applies to

Proposed order

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal.

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal.

INFO

Applies to

Proposed order

The Portal’s Proposed Documents feature electronically transmits proposed orders to the appropriate judge or magistrate.

Proposed Orders submitted through the “Proposed Documents” feature of the Portal are electronically transmitted to the appropriate judge or magistrate.

INFOCriminal cases

Applies to

Stipulations and listed orders

The listed stipulations and proposed orders, restitution and transport orders, JAC filings, and timely Zoom-appearance requests and orders may be sent by email.

The following may be sent by email: All stipulations with separate proposed orders, including stipulation for substitution of counsel, credit for time, probation, SPR, etc.; also orders for restitution, order to transport defendant, JAC filings (to include motion, correspondence between attorney and JAC with order), and timely received motion requests for zoom appearance and orders.

INFOCriminal cases

Applies to

Order

After a hearing, attorneys may bring orders to Court or submit them electronically through the e-portal or by email to the Felony2 Division.

Attorneys are welcome to bring orders to Court or may submit to the Court electronically through e-portal or by email to Felony2 Division email following a hearing.

INFOCivil cases

Applies to

Proposed order

Pro se litigants are encouraged but not required to submit proposed orders through the Portal.

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal.

INFOCriminal cases

Applies to

Proposed order

Proposed orders may be submitted through the Florida ePortal, but ePortal submission does not expedite their processing in this division.

Pursuant to Administrative Order 2022-1.2, judges in the Twelfth Circuit must accept submission of proposed Orders through the Florida ePortal. However, the submission of Orders through the ePortal will not result in counsel receiving orders any faster in this division.

INFO

Applies to

Legal authority

Parties may submit third copies of legal authority in person at the hearing.

Parties may also submit third copies of the legal authority in-person at the hearing.

INFO

Applies to

Final judgment of possession

After the Clerk enters default, the Final Judgment of Possession may be sent through the portal to the Judicial Assistant, and no hard copy is needed.

Once the Clerk has entered the Default, the Final Judgment of Possession may be sent through the portal to the Judicial Assistant. Hard copies are not necessary.

INFO

Applies to

Proposed order

Proposed orders may be submitted through the Clerk’s electronic portal, by email, or by U.S. mail.

Proposed orders may be submitted through the Clerk’s electronic portal, via email or U.S. mail.

INFO

Applies to

Proposed order

The Court encourages electronic submission of proposed orders and relevant documents through the ePortal.

The Court encourages all proposed orders (and relevant documents) be sent electronically to the ePortal system.

INFO

Applies to

Proposed order

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal.

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal.

INFO

Applies to

Proposed order

Pro se litigants are encouraged but not required to submit proposed orders through the Portal.

Pro se litigants are encouraged, but not required, to submit proposed orders through the Portal.

INFO

Applies to

Proposed order

Attorneys are strongly encouraged to use the statewide Portal to submit proposed orders.

Attorneys are strongly encouraged to use the statewide Portal as is described in Administrative Order 2022-1.2, as it will result in the quickest turnaround time by the Court.