Judge Shanae L. Pickens
Individual Rules, Standing Orders & Policies
Communication
Document Format Requirements2 rules
YOU MUST USE THE CODES IN THE FORMAT FOR THE PROGRAM TO READ AND SIGN THE DOCUMENT. USING THE CODES LISTED IN THE ATTACHED SAMPLE ORDER (CLICK HERE).
PLEASE SUBMIT ORDERS IN WORD FORMAT (.docx) ONLY (NO WORD 97 OR PDF DOCUMENTS CAN BE ACCEPTED, THEY WILL NOT WORK IN THE ELECTRONIC SIGNING PROGRAM)
- File type
- Word
- Proposed order
Formatting
- •Word 97 documents are not accepted
- •PDF documents are not accepted
Document Filing Requirements2 rules
Your order submission must have a certificate of service.
- Document
- Order
Must include
- •Certificate of service
EVERY ORDER SHALL INCLUDE A CERTIFICATE OF SERVICE
- Document
- Order
Must include
- •Certificate of service
Filing & Service rules
Electronic Filing Rules
Attorneys and self-represented litigants must provide an email address for electronic delivery of signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
Page 1 | E-filing portal
Proposed orders must be submitted through the E-portal.
Please submit proposed orders via the E-portal.
Page 1 | Submitting Proposed Orders
Noncompliant proposed-order submissions will be rejected and may delay case processing.
Please note that failure to comply with the above procedures will result in the Proposed Orders being Rejected and a delay in processing your case(s).
Page 1 | Submitting Proposed Orders
Attorneys and self-represented litigants must use Form 2.603 to update their contact information whenever their electronic-service email changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
Page 1 | E-filing portal
The court will accept hearing materials by U.S. Mail when their volume is too large for email.
If the volume of material is too large to be sent via email, then the court will accept the material through US Mail.
Page 1 | Case Law, Memoranda, and Hearing Materials Other Than Evidence
Filing Timing and Cure Windows
The court prefers hearing materials to be submitted at least ten days before the scheduled hearing so they can be reviewed.
The Court desires that all materials be submitted at least ten days prior to the scheduled hearing to allow for review.
Page 1 | Case Law, Memoranda, and Hearing Materials Other Than Evidence
Service and Proof of Service Rules
All other parties or their attorneys must be copied on correspondence sent to the court.
All other parties to the case (or their attorneys, if they are represented) must be copied on all correspondence to the Court.
Page 1 | Communication with the Court
The submitting attorney must mail a copy of the proposed order to any pro se party and file a certificate of compliance.
The attorney submitting the proposed order shall ensure that any pro se party receives a copy of the order via U.S. Mail and shall file a certificate of compliance confirming compliance with this requirement.
Page 1 | Submitting Proposed Orders
Case law, memoranda, and non-evidentiary hearing materials may be submitted by email with the case number, hearing date, and related motion or matter.
Any party desiring to submit case law, a memorandum of law, or hearing materials other than physical evidence for an upcoming hearing may submit these materials electronically to: JudgePickensHearingMaterials@circuit5.org In your email, please include the case number, the date of the hearing, and the motion or matter for which you are submitting materials.
Page 1 | Case Law, Memoranda, and Hearing Materials Other Than Evidence
Chambers Communication Rules
Hearing scheduling requests should be emailed to Judicial Assistant ToniAnn Papa.
To schedule hearings, please send an e-mail to ToniAnn Papa at tpapa@circuit5.org
Page 1 | Communication with the Court
Written communications to Judge Pickens’ office should be submitted by email.
All written communication with Judge Pickens’ office should be submitted via email.
Page 1 | Communication with the Court