Jefferson County District Court, First Judicial District Electronic Filing Rules

CRITICAL

Specified trial documents must be electronically filed before trial or as required by the Trial Management Order.

Trial Documents (Exhibit Lists; Witness Lists; Trial Management Certificates; Proposed Jury Instructions and Verdict Forms) must be e-filed prior to the start of trial and/or in compliance with the Trial Management Order.

CRITICAL

Applies to

Other interest party filing

Court-appointed licensed Colorado attorneys in Domestic Relations and Paternity cases are attorneys of record, must electronically file, and must file as a non-party.

In Domestic Relations and Paternity cases professionals who have been appointed by the court and are licensed Colorado attorneys are considered attorneys of record and are subject to mandatory electronic filing. These “Other” interested parties must e-file as “Non-Party” to the case.

CRITICAL

Applies to

Original will

Jefferson County will not accept an electronically filed copy of an original will.

In Jefferson County, you must file the Original Will in order to have Letters issued. We will not accept e-filed electronic copies.

CRITICAL

Documents and exhibits in sealed District Court Civil cases must be filed in paper rather than electronically.

Sealed cases shall be exempt from the mandatory e-filing requirement for District Court Civil cases. Documents and exhibits submitted to the Court in sealed cases must be filed in paper format.

CRITICAL

The CCE e-filing mandate covers the listed domestic, civil, probate, criminal, traffic, juvenile, and future e-filing case types.

The following is an all-inclusive Mandate that gives specific e-filing instructions for Domestic, District Civil, County Civil (including protection orders), Probate, Misdemeanor, Traffic, Infractions, Criminal, all Juvenile case types, and any other case type that may become available for e-filing through CCE in the future.

CRITICAL

Unrepresented parties must continue filing paper documents; the clerk must scan and upload them to jPOD, and attorneys of record may view them on ICCES unless sealed by court order.

Parties who are not represented by an attorney shall continue to file documents in paper format. The clerk shall scan and upload those documents into jPOD but will not mail or serve copies to attorneys of record via ICCES. However, all scanned documents will be viewable by attorneys of record on ICCES, unless sealed by court order.

CRITICAL

Documents requiring verified party or counsel signatures must be electronically filed with scanned signatures and seals; “original signature on file,” “/s/,” and separately filed signature pages are unacceptable.

All documents requiring verification of the signature of both parties and/or counsel per C.R.C.P. 121 1-26 (8) shall be e-filed with scanned signatures and seals. The statement "original signature on file" or "/s/" are not acceptable in these instances. Separately filed signature pages will be REJECTED as an incomplete document.

CRITICAL

An in camera review motion must be electronically filed, but supporting documents must continue to be submitted in paper, audio, or video format until further notice.

The motion for an in camera review must be e-filed. However, the submission of documents for an in camera review will continue to be done in paper/audio/video format until further notice.

CRITICAL

A represented party’s verified protection-order complaint must be filed electronically, but the clerk will not process it until counsel appears in person before the court.

Verified Complaints for Protection Orders filed by represented parties shall be filed in electronic format but will not be processed by the clerk until counsel appears in person before the Court.

CRITICAL

Applies to

Appeals document

Appeal documents, including certiorari petitions and other appellate pleadings that must be served on the trial-court clerk, must be e-filed in the trial-court case.

All appeals documents including Petitions for Writ of Certiorari and other appeals pleadings which are required to be "served upon the clerk of the trial court" according to the Colorado Appellate Rules MUST be e-filed into the trial court case.

CRITICAL

Applies to

Appeals document

All appeals documents, including petitions for writ of certiorari and other appellate pleadings covered by the stated appellate rule, must be electronically filed in the trial court case.

All Appeals documents including Petitions for Writ of Certiorari and other Appeals pleadings which are required to be "served upon the clerk of the trial court" according to the Colorado Appellate Rules MUST be e-filed into the trial court case.

CRITICAL

Applies to

Verified complaint for protection order

Verified protection-order complaints filed by represented parties must be filed electronically, and the clerk will not process them until counsel appears in person.

Verified Complaints for Protection Orders filed by represented parties shall be filed in electronic format, but will not be processed by the clerk until counsel appears in person before the Court.

CRITICAL

Exhibits admitted during a District Court trial must be clearly labeled and refiled electronically within 14 days after trial, regardless of outcome.

Exhibits admitted during District Court Trials must be clearly labeled and e-filed back into the case within 14 days after the conclusion of the trial, regardless of outcome.

CRITICAL

The documents covered by this rule will not be scanned or uploaded through ICCES.

These documents will not be scanned and uploaded into ICCES.

CRITICAL

Decrees require no verification or approval signatures and must be submitted as proposed orders in an editable format.

Decrees do not require verification or approval signatures of counsel or the parties. Decrees are Proposed Orders and shall be submitted in editable format.

CRITICAL

Applies to

Motion to intervene

Attorneys filing motions to intervene and attorneys representing garnishees, subpoenaed parties, or other interested parties not required to intervene must e-file as a non-party.

Motions to Intervene require the attorney to e-file as a Non-Party to the case. Attorneys who represent Garnishees, Subpoenaed Parties, or “Other” interested parties who are not required to intervene, must also e-file as a Non-Party to the case.

CRITICAL

Exhibits admitted at trial or a hearing must be clearly labeled and electronically filed back into the case using the specified event code and a title identifying the exhibit and hearing.

Exhibits admitted during trials/hearings must be clearly labeled and e-filed back into the case within 14 days after the conclusion of the trial, regardless of outcome utilizing the event code “Exhibits-Trial/Hearing” and the document title indicating the exhibit number and the hearing it was utilized at, e.g., “Exhibit A from 1/12/16 trial”.

CRITICAL

The court and county clerks will reject FED/eviction complaints filed electronically or in person through May 31, 2020, unless otherwise permitted.

For FED/EVICTION CASES, the following procedures apply. Pursuant to Executive Order D 2020 051 issued on April 30, 2020, the court will not hear or accept the filing of FED/eviction cases unless otherwise permitted through May 31, 2020. Therefore, the court directs the Jefferson and Gilpin County Clerk's Offices to reject all FED/eviction complaints (filed electronically or in person) through May 31, 2020, unless otherwise permitted.

CRITICAL

Applies to

Verified complaint for protection order

A represented party's verified protection-order complaint must be e-filed, and the clerk will not process it until counsel appears in person.

Verified Complaints for Protection Orders filed by represented parties shall be filed electronically but will not be processed by the clerk until counsel appears in person before the court.

CRITICAL

When e-filing a new case involving a foreign judgment or decree, counsel must submit scanned images of the original exemplified foreign filings with a viewable foreign jurisdictional seal.

Foreign Judgments and Foreign Decrees require counsel to submit scanned images of the Original Exemplified Copies of the Foreign Order, Decree, and other case filings when e-filing the new case. The SEAL of the foreign jurisdiction MUST be viewable.

CRITICAL

Specified District Court trial documents must be electronically filed before trial or in compliance with the Trial Management Order.

Trial Documents in District Court Cases, (Exhibit Lists; Witness Lists; Trial Management Certificates; Proposed Jury Instructions and Verdict Forms) must be e-filed prior to the start of trial and/or in compliance with the Trial Management Order.

CRITICAL

All licensed Colorado attorneys, including those filing for government or administrative agencies, must electronically file and serve all documents through CCE in accordance with the cited rules and directives.

All licensed Colorado attorneys, including those filing on behalf of municipal, county, or state agencies, as well as administrative agencies, shall electronically file and serve all documents through Colorado Courts E-Filing (CCE), in accordance with C.R.C.P. 49.5, C.R.C.P. 121, section 1-26; C.R.C.P. 305.5; Chief Justice Directive 11-01 as currently in effect, and as subsequently amended; and CJD 16-03 as currently in effect.

CRITICAL

Unrepresented parties must continue filing in paper format; the clerk will scan and upload those filings into jPOD, which attorneys of record may view on CCE unless sealed.

Parties who are not represented by an attorney shall continue to file documents in paper format. The clerk shall scan and upload those documents into jPOD but will not mail or serve copies to attorneys of record via CCE. However, all scanned documents will be viewable by attorneys of record on CCE, unless sealed by court order.

CRITICAL

Sealed cases are exempt from mandatory electronic filing in District Court civil cases.

Sealed cases shall be exempt from the mandatory e-filing requirement for District Court Civil cases.

CRITICAL

Applies to

Court documents

Licensed Colorado attorneys, including attorneys for governmental and administrative agencies, must electronically file and serve all documents through ICCES.

All licensed Colorado Attorneys, including those filing on behalf of municipal, county, or state agencies, as well as administrative agencies, shall electronically file and serve all documents through the Integrated Colorado Courts E-filing System (ICCES), in accordance with C.R.C.P. 121, section 1-26; C.R.C.P. 305.5; Chief Justice Directive 11-01; and all local rules and policies.

CRITICAL

Licensed Colorado attorneys serving as guardians ad litems, special advocates, parenting time coordinators, child and family investigators, mediators, or other appointed fiduciaries are attorneys of record subject to mandatory electronic filing.

Guardian Ad Litems, Special Advocates, Parenting Time Coordinators, CFI (Child and Family Investigators), mediators and other appointed fiduciaries who are licensed Colorado attorneys are considered attorneys of record and are subject to mandatory electronic filing.

CRITICALCivil cases

Applies to

Conservators report

Professional conservators participating in the CCOCR Pilot Project must use CCOCR to complete and submit Conservator's Reports, including amended reports, due on or after June 1, 2022.

Therefore, the court orders that professional conservators participating in the CCOCR Pilot Project filing Conservator's Reports (JDF 885) due on or after June 1, 2022, must use CCOCR for completing and submitting their Conservator's Report for filing with the court, including Amended Conservator's Reports.

WARNING

A withdrawn attorney must file an appropriate pleading through ICCES to regain access to the case.

An Attorney who has withdrawn from the case is no longer granted unlimited access to the file. If you need access to a case you need to file an appropriate pleading via ICCES to re-enter the case.

WARNING

CCE e-filing is unavailable for Mental Health and Small Claims cases.

E-filing via CCE is not available for the following case types: Mental Health Small Claims

WARNING

ICCES e-filing is unavailable for juvenile, mental health, criminal, traffic, and county civil restraining order cases.

E-filing via ICCES is not available for the following case types: Juvenile - Mental Health Criminal, Traffic Cases County Civil Restraining Orders

WARNING

Applies to

Pleading

A withdrawn attorney must file an appropriate pleading through CCE to regain access to the case.

An attorney who has withdrawn from the case is no longer granted unlimited access to the file. If you need access to a case, you need to file an appropriate pleading via CCE to re-enter the case.

INFO

The court will electronically file all judicial rulings, opinions, orders, and other written communications.

The court will e-file all judicial rulings, opinions, orders and other written communications.