Jefferson County District Court, First Judicial District
Court-Level Rules, Filing Procedures & Policies
- Rules last changed:
Communication
Clerk
Phone
Clerk
Document Format Requirements15 rules
Documents and exhibits submitted to the Court under seal must be filed in paper format, in a sealed envelope marked "Sealed" with the case caption and the title
- File type
- Paper
Rule 70 Orders, once approved by the court, will require counsel to submit in paper format the original Negotiable Instrument needed for signature by the Clerk of Court.
- File type
- Paper
- Rule 70 order
Exhibits and Attachments with medical information, psychiatric reports, social security numbers, bank account numbers or credit card numbers must be filed separate from the main pleading and MUST be suppressed at the time of filing.
All exhibits and attachments must be clearly labeled on their face and also include the Event Type and Title. Use the “Exhibits-Attach to Pleadings/Doc” Event Type and provide a specific Document Title, e.g., “Exhibit A to Motion to Compel.”
- Exhibits
- Attachments
Formatting
- •Clearly label the face of the document
- •Include the Event Type and Title
- •Provide a specific Document Title
The motion for an in camera review must be e-filed. However, the submission of documents for an in camera review will continue to be done in paper/audio/video format until further notice.
- File type
- Paper
Formatting
- •Audio and video submissions are permitted until further notice
Case captions shall include a space for “Court Use Only” at least 2 ½ inches in width and 1 ¾ inches in length in the upper right-hand corner for placement of the court seal.
- Case caption
Formatting
- •Minimum width: 2.5 inches
- •Minimum length: 1.75 inches
All documents shall be filed in 8 ½” x 11” format.
- Paper size
- Letter
All pages of a single document shall be submitted in whole as a single document, unless the number of pages exceeds the system file limit (currently 3 MB per document with a total of 50MB per filing).
Formatting
- •Submit all pages of a document together as one document
- •Current total filing limit: 50 MB
Rule 70 Orders, once approved by the court, will require counsel to submit in paper format the original Negotiable Instrument needed for signature by the Clerk of Court.
- File type
- Paper
- Negotiable instrument
Formatting
- •The document is needed for signature by the Clerk of Court
Although the QDRO is a Proposed Order, it DOES require the signature of the parties. Therefore, Local Rules require the QDRO to be submitted in PDF format with scanned signatures.
- File type
- QDRO
Formatting
- •Include scanned signatures of the parties
Sealed cases shall be exempt from the mandatory e-filing requirement for District Court Civil cases. Documents and exhibits submitted to the Court in sealed cases must be filed in paper format.
- File type
- Paper
ALL pages of a single document shall be submitted in whole as a single document, UNLESS the number of pages exceeds 25 pages.
- More than 25 pages
All documents shall be filed in 8 ½" x 11" format.
- Paper size
- Letter
- All documents
Case captions shall include a space for "Court Use Only" at least 2 ½ inches in width and 1 ¾ inches in length in the upper right hand corner for placement of the court seal.
If the Judicial Officer requests that paper originals be provided, then counsel may submit the originals during the hearing.
- File type
- Paper
- Paper originals
Formatting
- •Submission is permitted during the hearing if requested by the Judicial Officer
Document Filing Requirements71 rules
Such writs or legal processes shall reflect current exemption thresholds as outlined in the statute.
Parties requesting additional review by the court shall file a writ or legal process in conjunction with a motion and proposed order.
- Document
- Motion
Must include
- •Proposed order
Extraordinary collection writs and legal processes must be accompanied by proof of the statutory written notice sent to the judgment debtor at the debtor's last known address.
Court's wording
Writs or legal processes intended to effect an extraordinary collection action (such as an attachment, garnishment, levy, or execution to collect or enforce a judgment on a debt), shall be accompanied by proof of the written notice required by the statute sent to the judgment debtor at his/her last known address at least 10, but no more than 60, days prior to filing the writ or legal processes.
It is the responsibility of the attorney to provide a complete and accurate Event Type and Document Title on ALL submitted documents.
It is the responsibility of the filing attorney to enter a complete last known mailing address into ICCES for each party when filing a new case.
Documents requiring verified signatures must be electronically filed with scanned signatures and seals; signature statements and separately filed signature pages are not acceptable.
Court's wording
All documents requiring verification of the signature of both parties and/or counsel per C.R.C.P. 121 1-26 (8) shall be electronically filed with scanned signatures and seals. The statement "original signature on file" or "/s/" are not acceptable in these instances. Separately filed signature pages will be REJECTED as an incomplete document.
Every pleading must be completely captioned.
- Document
- Pleading
- Placement
- Caption
Although the QDRO is a Proposed Order, it DOES require the signature of the parties. Therefore, Local Rules require the QDRO to be submitted in PDF format with scanned signatures.
Motions for Post-Trial Attorney's Fees shall be titled as such, not as an affidavit, and filed along with a proposed order.
In Jefferson County, you MUST file the Original Will in order to have Letters issued. We will not accept e-filed electronic copies.
Motion for Judgment on Default of Stipulation shall be filed as such and not as a Motion for Judgment or Motion for Default Judgment
Fugitive information sheets must be filed within 7 days of the defendant's failure to appear at a contempt citation hearing or a motion requesting the issuance of a warrant will be required.
In promissory-note actions or cases where an original document is legally required, the original document must be presented to the court.
Court's wording
If the action is on a promissory note or where an original document is by law required to be filed, that original document shall be presented to the court in order that the court may make a notation of the judgment on the face of the document.
All Complaints must include "a statement of claim setting forth briefly the facts and circumstances giving rise to the action" pursuant to C.R.C.P. 303(a)
Proof of debt should be filed with the Summons and the Complaint.
Motions to Vacate Judgment and Dismiss with/without Prejudice should be titled as such and not as a Motion to Dismiss.
Stipulations shall be filed as such and not as Mutual Releases and/or Agreements.
- Document
- Stipulation
Must include
- •Stipulations
If the defendant has filed a responsive pleading and/or judgment has entered, a Motion to Dismiss is required. A Notice to Dismiss is insufficient.
A joint trial-prioritization pleading must include a statement of the parties' intention to proceed to trial as scheduled.
Court's wording
At least two days before the PTRD, the parties may file a joint pleading setting forth their positions as to trial prioritization. This pleading shall include a statement as to the parties' intention to proceed to trial as scheduled.
It is the responsibility of the attorney to provide a complete and accurate Event Type and Document Title on ALL submitted documents.
Documents must clearly identify which attorney(s) signed the document and must include the attorney’s electronic signature.
- Document
- Document
- Placement
- Signature block
Every pleading must be completely captioned.
- Document
- Pleading
- Placement
- Caption
Proposed orders must be titled for the relief sought, while the CCE Event Type—not the Document Title—must identify the filing as a proposed order.
Court's wording
ALL Proposed Orders must be titled regarding the relief being sought – e.g., “Regarding Motion for Extension of Time.” The CCE Document Title should not say “Proposed Order” or “Order” Regarding Motion for Extension of Time” because “Order: “auto-populates when the court issues a ruling. The Event Type will indicate it is a “proposed order.”
Motions to Restrict Parenting Time pursuant to C.R.S. 14-10-129(4) shall be properly titled to include "Motion to Restrict Parenting Time" so that they can be identified and processed within 24 hours of filing.
All Complaints must include "a statement of claim setting forth briefly the facts and circumstances giving rise to the action" pursuant to C.R.C.P. 303(a)
Motions for Post-Trial Attorney's Fees shall be titled as such, not as an affidavit, and filed along with a proposed order.
If the defendant has filed a responsive pleading and/or judgment has entered, a Motion to Dismiss is required. A Notice to Dismiss is insufficient.
In Jefferson County, you must file the Original Will in order to have Letters issued. We will not accept e-filed electronic copies.
Amendments to pleadings will not be permitted except by order of court pursuant to C.R.C.P. 315.
An original promissory note or legally required original document must be presented to the court for notation of the judgment.
Court's wording
If the action is on a promissory note or where an original document is by law required to be filed, that original document shall be presented to the court in order that the court may make a notation of the judgment on the face of the document.
Verified Complaints for Protection Orders filed by represented parties shall be filed electronically but will not be processed by the clerk until counsel appears in person before the court.
Appeals from County Court Civil cases must comply with C.R.C.P. 411.
Accordingly, when the Jail seeks to hold certain individuals in restrictive housing for more than fifteen days in a thirty-day time period, it must obtain a court order pursuant to C.R.S. § 17-26-303(2)(i)(I)-(II), through the following procedure:
If the circumstances are unchanged, the Jail need only file a petition stating that there is no change; if circumstances changed or new information exists, it must also file a suppressed affidavit with the petition.
Court's wording
If the circumstances have not changed for needing to keep the individual in restrictive housing, the Jail need only file a Petition representing that there has been no change in circumstances from the original filing. If circumstances have changed and/or there is additional information of which the Jail believes the court should be apprised, then the Jail shall file another suppressed Affidavit with the Petition.
If the Jail needs to keep an individual in restrictive housing longer than the court order permits, it must file another Petition and Affidavit in the existing civil case before the order expires.
Court's wording
Given the legislative declaration seeking to end and prohibit the use of restrictive housing of inmates with certain health conditions, if the Jail determines that it needs to keep the individual in restrictive housing for longer than ordered by the court, then it must file another Petition and Affidavit within the existing civil case prior to the expiration of the order.
The judicial officer assigned to the JV case shall prepare and file an order moving jurisdiction (see attached) and orders to the DR Case and shall issue a Case Management Order in the new DR case.
The order moving jurisdiction to a new DR case will be filed into both the JV and the new DR cases.
The order moving jurisdiction to a new DR case shall direct that there are to be no additional filings into the JV case.
No draft transcripts, disks containing draft, partial or completed transcripts, or any other form of "transcript" shall be provided to any person, unless done so pursuant to CJD 05-03, Section V(E).
Districts shall not accommodate requests to listen to recorded proceedings (tapes or CDs).
Any exception to this Order may only be granted by the Chief Judge of the First Judicial District.
Copies of the audio will not be provided.
In all County and District Courts in the First Judicial District, all persons, including litigants, counsel and the general public, may obtain only certified transcripts from the appropriate county or district court clerk's office or district administrator (including the assigned court reporter).
Copies of tapes or CDs shall not be used as the official record for purposes of appeal, motions or other court proceedings. Only certified transcripts by reporters or authorized transcribers shall be used as the official records of court proceedings.
At least four business days before the PTRD, the District Attorney shall file a pleading that sets forth its prioritization of cases scheduled to be tried each day.
This pleading shall include a statement as to defendant's intention to proceed to trial as scheduled (e.g., proceed to trial as scheduled, request a continuance, or take a plea).
On the Friday before the PTRD, the District Attorney shall file a pleading that sets forth its prioritization of cases scheduled to be tried each day.
A plaintiff filing an FED eviction case must file an Affidavit of Compliance affirming that the tenant was notified of the CDC Order and provided the Declaration.
Court's wording
The District will continue to accept FED (any type of eviction case) filings provided plaintiff files the Affidavit of Compliance with Executive Order D 2020 202 (Affidavit, attached as Exhibit C), which affirms that plaintiff has notified tenant of the CDC Order and provided tenant with the Declaration.
The motion may only be filed if the person believes that, upon presentation of evidence not fully considered by the court, that person is entitled to: o a personal recognizance bond; o an unsecured bond with conditions of release; or o a change in the monetary conditions of bond.
Only one motion may be filed under this section
All exhibits and attachments must be clearly labeled on their face and also in the Event Type and Title.
The Document Title of the Exhibit shall identify the nature of the exhibits, e.g. Exhibit 1 – Financial information; or Exhibit H – IME Report.
Do NOT use the "Pleading Supporting Document" code for pleading attachments. Use the "Exhibits" Event Type and provide a specific Document Title,
Proposed orders must be titled with the relief sought and must not use 'Proposed Order' or 'Order' in the title.
Court's wording
ALL Proposed Orders must be titled regarding the relief being sought – e.g. "Regarding Motion for Extension of Time." The title should not say "Proposed Order" or "Order" Regarding Motion for Extension of Time as "Order:" auto-populates when the Court issues a ruling.
Motions to Restrict Parenting Time must include the title 'Motion to Restrict Parenting Time.'
Court's wording
Motions to Restrict Parenting Time pursuant to C.R.S. 14-10-129(4) shall be properly titled to include "Motion to Restrict Parenting Time" so that they can be identified and processed within 24 hours of filing.
Filing & Service rules
Electronic Filing Rules
The court and county clerks will reject FED/eviction complaints filed electronically or in person through May 31, 2020, unless otherwise permitted.
For FED/EVICTION CASES, the following procedures apply. Pursuant to Executive Order D 2020 051 issued on April 30, 2020, the court will not hear or accept the filing of FED/eviction cases unless otherwise permitted through May 31, 2020. Therefore, the court directs the Jefferson and Gilpin County Clerk's Offices to reject all FED/eviction complaints (filed electronically or in person) through May 31, 2020, unless otherwise permitted.
Page 15 | 4. RULES FOR VERY LIMITED IN-PERSON PROCEEDINGS
Professional conservators participating in the CCOCR Pilot Project must use CCOCR to complete and submit Conservator's Reports, including amended reports, due on or after June 1, 2022.
Therefore, the court orders that professional conservators participating in the CCOCR Pilot Project filing Conservator's Reports (JDF 885) due on or after June 1, 2022, must use CCOCR for completing and submitting their Conservator's Report for filing with the court, including Amended Conservator's Reports.
Civil cases
Page 1 | ORDER: COLORADO COURTS ONLINE CONSERVATOR'S REPORT (CCOCR) PILOT PROJECT
Unrepresented parties must continue filing paper documents; the clerk must scan and upload them to jPOD, and attorneys of record may view them on ICCES unless sealed by court order.
Parties who are not represented by an attorney shall continue to file documents in paper format. The clerk shall scan and upload those documents into jPOD but will not mail or serve copies to attorneys of record via ICCES. However, all scanned documents will be viewable by attorneys of record on ICCES, unless sealed by court order.
Page 1 | Revised Order Regarding Mandatory Electronic Filing for All E-Filing Cases via ICCES
Licensed Colorado attorneys, including attorneys for governmental and administrative agencies, must electronically file and serve all documents through ICCES.
All licensed Colorado Attorneys, including those filing on behalf of municipal, county, or state agencies, as well as administrative agencies, shall electronically file and serve all documents through the Integrated Colorado Courts E-filing System (ICCES), in accordance with C.R.C.P. 121, section 1-26; C.R.C.P. 305.5; Chief Justice Directive 11-01; and all local rules and policies.
Page 1 | Revised Order Regarding Mandatory Electronic Filing for All E-Filing Cases via ICCES
Licensed Colorado attorneys serving as guardians ad litems, special advocates, parenting time coordinators, child and family investigators, mediators, or other appointed fiduciaries are attorneys of record subject to mandatory electronic filing.
Guardian Ad Litems, Special Advocates, Parenting Time Coordinators, CFI (Child and Family Investigators), mediators and other appointed fiduciaries who are licensed Colorado attorneys are considered attorneys of record and are subject to mandatory electronic filing.
Page 2 | Entry of Appearance/Substitution of Counsel/Withdrawal of Counsel
Exhibits admitted during a District Court trial must be clearly labeled and refiled electronically within 14 days after trial, regardless of outcome.
Exhibits admitted during District Court Trials must be clearly labeled and e-filed back into the case within 14 days after the conclusion of the trial, regardless of outcome.
Page 3 | Mandatory Document Filing Standards (These Standards apply for ALL E-filing Case Types)
Specified District Court trial documents must be electronically filed before trial or in compliance with the Trial Management Order.
Trial Documents in District Court Cases, (Exhibit Lists; Witness Lists; Trial Management Certificates; Proposed Jury Instructions and Verdict Forms) must be e-filed prior to the start of trial and/or in compliance with the Trial Management Order.
Page 3 | Mandatory Document Filing Standards (These Standards apply for ALL E-filing Case Types)
Verified protection-order complaints filed by represented parties must be filed electronically, and the clerk will not process them until counsel appears in person.
Verified Complaints for Protection Orders filed by represented parties shall be filed in electronic format, but will not be processed by the clerk until counsel appears in person before the Court.
Page 4 | Additional Domestic Case Filing Requirements
Sealed cases are exempt from mandatory electronic filing in District Court civil cases.
Sealed cases shall be exempt from the mandatory e-filing requirement for District Court Civil cases.
Page 4 | Additional District Civil Case Filing Requirements
All appeals documents, including petitions for writ of certiorari and other appellate pleadings covered by the stated appellate rule, must be electronically filed in the trial court case.
All Appeals documents including Petitions for Writ of Certiorari and other Appeals pleadings which are required to be "served upon the clerk of the trial court" according to the Colorado Appellate Rules MUST be e-filed into the trial court case.
Page 5 | Additional Appeals Filing Requirements
The documents covered by this rule will not be scanned or uploaded through ICCES.
These documents will not be scanned and uploaded into ICCES.
Page 5 | Revised Order Regarding Mandatory Electronic Filing for All E-Filing Cases via ICCES
The CCE e-filing mandate covers the listed domestic, civil, probate, criminal, traffic, juvenile, and future e-filing case types.
The following is an all-inclusive Mandate that gives specific e-filing instructions for Domestic, District Civil, County Civil (including protection orders), Probate, Misdemeanor, Traffic, Infractions, Criminal, all Juvenile case types, and any other case type that may become available for e-filing through CCE in the future.
Page 1 | REVISED ORDER REGARDING MANDATORY ELECTRONIC FILING FOR ALL E-FILING CASES VIA CCE
All licensed Colorado attorneys, including those filing for government or administrative agencies, must electronically file and serve all documents through CCE in accordance with the cited rules and directives.
All licensed Colorado attorneys, including those filing on behalf of municipal, county, or state agencies, as well as administrative agencies, shall electronically file and serve all documents through Colorado Courts E-Filing (CCE), in accordance with C.R.C.P. 49.5, C.R.C.P. 121, section 1-26; C.R.C.P. 305.5; Chief Justice Directive 11-01 as currently in effect, and as subsequently amended; and CJD 16-03 as currently in effect.
Page 1 | REVISED ORDER REGARDING MANDATORY ELECTRONIC FILING FOR ALL E-FILING CASES VIA CCE
Unrepresented parties must continue filing in paper format; the clerk will scan and upload those filings into jPOD, which attorneys of record may view on CCE unless sealed.
Parties who are not represented by an attorney shall continue to file documents in paper format. The clerk shall scan and upload those documents into jPOD but will not mail or serve copies to attorneys of record via CCE. However, all scanned documents will be viewable by attorneys of record on CCE, unless sealed by court order.
Page 1 | REVISED ORDER REGARDING MANDATORY ELECTRONIC FILING FOR ALL E-FILING CASES VIA CCE
Court-appointed licensed Colorado attorneys in Domestic Relations and Paternity cases are attorneys of record, must electronically file, and must file as a non-party.
In Domestic Relations and Paternity cases professionals who have been appointed by the court and are licensed Colorado attorneys are considered attorneys of record and are subject to mandatory electronic filing. These “Other” interested parties must e-file as “Non-Party” to the case.
Page 2 | GENERAL E-FILING GUIDELINES
Attorneys filing motions to intervene and attorneys representing garnishees, subpoenaed parties, or other interested parties not required to intervene must e-file as a non-party.
Motions to Intervene require the attorney to e-file as a Non-Party to the case. Attorneys who represent Garnishees, Subpoenaed Parties, or “Other” interested parties who are not required to intervene, must also e-file as a Non-Party to the case.
Page 2 | GENERAL E-FILING GUIDELINES
Specified trial documents must be electronically filed before trial or as required by the Trial Management Order.
Trial Documents (Exhibit Lists; Witness Lists; Trial Management Certificates; Proposed Jury Instructions and Verdict Forms) must be e-filed prior to the start of trial and/or in compliance with the Trial Management Order.
Page 3 | GENERAL E-FILING GUIDELINES
An in camera review motion must be electronically filed, but supporting documents must continue to be submitted in paper, audio, or video format until further notice.
The motion for an in camera review must be e-filed. However, the submission of documents for an in camera review will continue to be done in paper/audio/video format until further notice.
Page 3 | GENERAL E-FILING GUIDELINES
Exhibits admitted at trial or a hearing must be clearly labeled and electronically filed back into the case using the specified event code and a title identifying the exhibit and hearing.
Exhibits admitted during trials/hearings must be clearly labeled and e-filed back into the case within 14 days after the conclusion of the trial, regardless of outcome utilizing the event code “Exhibits-Trial/Hearing” and the document title indicating the exhibit number and the hearing it was utilized at, e.g., “Exhibit A from 1/12/16 trial”.
Page 3 | GENERAL E-FILING GUIDELINES
Documents requiring verified party or counsel signatures must be electronically filed with scanned signatures and seals; “original signature on file,” “/s/,” and separately filed signature pages are unacceptable.
All documents requiring verification of the signature of both parties and/or counsel per C.R.C.P. 121 1-26 (8) shall be e-filed with scanned signatures and seals. The statement "original signature on file" or "/s/" are not acceptable in these instances. Separately filed signature pages will be REJECTED as an incomplete document.
Page 4 | ADDITIONAL DOMESTIC CASE FILING REQUIREMENTS
A represented party’s verified protection-order complaint must be filed electronically, but the clerk will not process it until counsel appears in person before the court.
Verified Complaints for Protection Orders filed by represented parties shall be filed in electronic format but will not be processed by the clerk until counsel appears in person before the Court.
Page 4 | ADDITIONAL DOMESTIC CASE FILING REQUIREMENTS
Decrees require no verification or approval signatures and must be submitted as proposed orders in an editable format.
Decrees do not require verification or approval signatures of counsel or the parties. Decrees are Proposed Orders and shall be submitted in editable format.
Page 4 | ADDITIONAL DOMESTIC CASE FILING REQUIREMENTS
When e-filing a new case involving a foreign judgment or decree, counsel must submit scanned images of the original exemplified foreign filings with a viewable foreign jurisdictional seal.
Foreign Judgments and Foreign Decrees require counsel to submit scanned images of the Original Exemplified Copies of the Foreign Order, Decree, and other case filings when e-filing the new case. The SEAL of the foreign jurisdiction MUST be viewable.
Page 4 | GENERAL E-FILING GUIDELINES
Jefferson County will not accept an electronically filed copy of an original will.
In Jefferson County, you must file the Original Will in order to have Letters issued. We will not accept e-filed electronic copies.
Page 5 | ADDITIONAL PROBATE CASE FILING REQUIREMENTS
Documents and exhibits in sealed District Court Civil cases must be filed in paper rather than electronically.
Sealed cases shall be exempt from the mandatory e-filing requirement for District Court Civil cases. Documents and exhibits submitted to the Court in sealed cases must be filed in paper format.
Page 5 | ADDITIONAL DISTRICT CIVIL CASE FILING REQUIREMENTS
Appeal documents, including certiorari petitions and other appellate pleadings that must be served on the trial-court clerk, must be e-filed in the trial-court case.
All appeals documents including Petitions for Writ of Certiorari and other appeals pleadings which are required to be "served upon the clerk of the trial court" according to the Colorado Appellate Rules MUST be e-filed into the trial court case.
Page 6 | Additional Appeals Filing Requirements
A represented party's verified protection-order complaint must be e-filed, and the clerk will not process it until counsel appears in person.
Verified Complaints for Protection Orders filed by represented parties shall be filed electronically but will not be processed by the clerk until counsel appears in person before the court.
Page 6 | ADDITIONAL COUNTY CIVIL FILING REQUIREMENTS
ICCES e-filing is unavailable for juvenile, mental health, criminal, traffic, and county civil restraining order cases.
E-filing via ICCES is not available for the following case types: Juvenile - Mental Health Criminal, Traffic Cases County Civil Restraining Orders
Page 1 | Revised Order Regarding Mandatory Electronic Filing for All E-Filing Cases via ICCES
A withdrawn attorney must file an appropriate pleading through ICCES to regain access to the case.
An Attorney who has withdrawn from the case is no longer granted unlimited access to the file. If you need access to a case you need to file an appropriate pleading via ICCES to re-enter the case.
Page 2 | Entry of Appearance/Substitution of Counsel/Withdrawal of Counsel
CCE e-filing is unavailable for Mental Health and Small Claims cases.
E-filing via CCE is not available for the following case types: Mental Health Small Claims
Page 1 | REVISED ORDER REGARDING MANDATORY ELECTRONIC FILING FOR ALL E-FILING CASES VIA CCE
A withdrawn attorney must file an appropriate pleading through CCE to regain access to the case.
An attorney who has withdrawn from the case is no longer granted unlimited access to the file. If you need access to a case, you need to file an appropriate pleading via CCE to re-enter the case.
Page 2 | GENERAL E-FILING GUIDELINES
The court will electronically file all judicial rulings, opinions, orders, and other written communications.
The court will e-file all judicial rulings, opinions, orders and other written communications.
Page 3 | GENERAL E-FILING GUIDELINES
Filing Timing and Cure Windows
The statutory written notice must be sent to the judgment debtor at least 10 and no more than 60 days before the writ or legal process is filed.
Writs or legal processes intended to effect an extraordinary collection action (such as an attachment, garnishment, levy, or execution to collect or enforce a judgment on a debt), shall be accompanied by proof of the written notice required by the statute sent to the judgment debtor at his/her last known address at least 10, but no more than 60, days prior to filing the writ or legal processes.
Civil cases
Page 1 | COVID-19 ORDER REGARDING LIMITATIONS ON CERTAIN DEBT COLLECTION PRACTICES
The Clerk's Office must reject any writ or legal process that fails to comply with the order's existing requirements.
The Court further directs the Clerk's Office to reject any writ or legal process that does not comply with these, and already existing, requirements.
Civil cases
Page 1 | COVID-19 ORDER REGARDING LIMITATIONS ON CERTAIN DEBT COLLECTION PRACTICES
Admitted trial exhibits must be refiled within 14 days after the conclusion of the trial.
Exhibits admitted during District Court Trials must be clearly labeled and e-filed back into the case within 14 days after the conclusion of the trial, regardless of outcome.
Page 3 | Mandatory Document Filing Standards (These Standards apply for ALL E-filing Case Types)
A motion for default judgment must not be filed before the return date.
Motions for default judgment should not be filed prior to the return date.
Page 5 | Additional County Civil (Money or FED Cases Only)
Jefferson and Gilpin County clerk offices must reject all FED complaints filed electronically or in person before May 12, 2020, unless the complaint raises serious public safety concerns.
Therefore, the court directs the Jefferson and Gilpin County Clerk's Offices to reject all FED complaints (filed electronically or in person) before May 12, 2020, unless the FED complaint raises serious public safety concerns.
Page 2 | CJO 2020-05 (COVID-19 Order Regarding Filing of Forcible Entry and Detainer Actions Through May 1, 2020)
Exhibits admitted during a trial or hearing must be filed back into the case within 14 days after trial concludes, regardless of outcome.
Exhibits admitted during trials/hearings must be clearly labeled and e-filed back into the case within 14 days after the conclusion of the trial, regardless of outcome utilizing the event code “Exhibits-Trial/Hearing” and the document title indicating the exhibit number and the hearing it was utilized at, e.g., “Exhibit A from 1/12/16 trial”.
Page 3 | GENERAL E-FILING GUIDELINES
The clerk will not process an electronically filed verified protection-order complaint until represented-party counsel appears in person before the court.
Verified Complaints for Protection Orders filed by represented parties shall be filed in electronic format but will not be processed by the clerk until counsel appears in person before the Court.
Page 4 | ADDITIONAL DOMESTIC CASE FILING REQUIREMENTS
A motion for default judgment should not be filed before the return date.
Motions for default judgment should not be filed prior to the return date.
Page 5 | ADDITIONAL COUNTY CIVIL FILING REQUIREMENTS
A fugitive information sheet must be filed within seven days after the defendant fails to appear at a contempt citation hearing, or a warrant motion will be required.
Fugitive information sheets must be filed within 7 days of the defendant's failure to appear at a contempt citation hearing or a motion requesting the issuance of a warrant will be required.
Page 5 | ADDITIONAL COUNTY CIVIL FILING REQUIREMENTS
Jefferson and Gilpin County Clerk's Offices must reject all FED complaints filed electronically or in person before April 28, 2020.
Therefore, the court directs the Jefferson and Gilpin County Clerk's Offices to reject all FED complaints filed (electronically or in person) before April 28, 2020.
Civil cases
Page 1 | COVID-19 ORDER REGARDING FILING OF FORCIBLE ENTRY AND DETAINER ACTIONS THROUGH MAY 1, 2020
Transcript work does not begin, and the delivery deadline does not start, until satisfactory payment arrangements are made with the transcriber.
Transcripts will not be started and the time limits stated for delivery of transcripts will not commence until satisfactory arrangements are made with the transcriber for the payment of required fees.
Page 1 | V(E). Ordering of Transcripts, Tapes or Digital Recording Disks
The District Attorney's trial-prioritization pleading must be filed at least four business days before the pretrial readiness conference.
At least four business days before the PTRD, the District Attorney shall file a pleading that sets forth its prioritization of cases scheduled to be tried each day.
Page 5 | PRIORITIZATION AND NUMBERS OF CASES TO BE TRIED
The final trial-priority lists will be filed in the cases shortly after the pretrial readiness conference.
The Lists will be filed in the cases shortly after the PTRD.
Page 6 | PRIORITIZATION AND NUMBERS OF CASES TO BE TRIED
The District Attorney's Jefferson County Court Division trial-prioritization pleading must be filed on the Friday before the pretrial readiness conference.
On the Friday before the PTRD, the District Attorney shall file a pleading that sets forth its prioritization of cases scheduled to be tried each day.
Page 6 | PRIORITIZATION AND NUMBERS OF CASES TO BE TRIED
The court must hold a hearing promptly and no later than 14 days after the motion is filed, unless it summarily denies the motion because no additional previously unconsidered evidence is presented.
The court shall promptly hold a hearing within no more than 14 days of the filing of the motion; or the court may summarily deny the motion if the court finds that there is no additional evidence not fully considered by the court presented in the written motion.
Criminal cases
Page 5 | Hearing After Setting of Monetary Conditions of Bond
Non-emergency filings are strongly discouraged until after May 1, 2020.
FILING OF NON-EMERGENCY MATTERS IS STRONGLY DISCOURAGED UNTIL AFTER MAY 1, 2020.
Page 2 | GENERAL INFORMATION
The case will be closed if there are no further filings after twenty-one days.
If there are no further filings after twenty-one days, the case will be closed.
Page 2 | ORDER IMPLEMENTING PROCEDURES FOR OBTAINING A COURT ORDER FOR RESTRICTIVE HOUSING IN JAILS PURSUANT TO C.R.S. § 17-26-301, ET SEQ.
After entering the order on the Petition, the court will set a review within twenty-one days.
After the court enters its order on the Petition, the court will set a review within twenty-one-days.
Page 2 | ORDER IMPLEMENTING PROCEDURES FOR OBTAINING A COURT ORDER FOR RESTRICTIVE HOUSING IN JAILS PURSUANT TO C.R.S. § 17-26-301, ET SEQ.
Any defendant trial-prioritization pleading must be filed at least two business days before the pretrial readiness conference.
At least two business days before the PTRD, a defendant may file a pleading setting forth his/her position as to trial prioritization.
Page 5 | PRIORITIZATION AND NUMBERS OF CASES TO BE TRIED
Parties may file a joint pleading presenting their trial-prioritization positions at least two days before the PTRD.
For civil jury trials in DCT beginning the week of September 14, 2020 and thereafter, civil cases will be included in the trial prioritization process as set forth in CJO 2020-16. At least two days before the PTRD, the parties may file a joint pleading setting forth their positions as to trial prioritization.
Page 1 | For civil jury trials in DCT beginning the week of September 14, 2020 and thereafter
Service and Proof of Service Rules
The court must electronically file judicial rulings, opinions, orders, and other communications to counsel and mail copies to unrepresented parties.
All judicial rulings, opinions, orders and other communications from the court to parties shall be electronically filed to counsel and copies will be mailed to unrepresented parties.
Page 2 | Scan Fees and Miscellaneous
Counsel must transmit documents to unrepresented parties or personally serve them as required by the Colorado Rules of Civil Procedure.
Counsel shall transmit documents to unrepresented parties or personally serve such parties as required by the Colorado Rules of Civil Procedure.
Page 2 | Scan Fees and Miscellaneous
Court rulings, opinions, orders, and other communications must be e-filed to counsel, with copies mailed to unrepresented parties.
All judicial rulings, opinions, orders and other communications from the court to parties shall be e-filed to counsel and copies will be mailed to unrepresented parties.
Page 2 | Scan Fees and Miscellaneous
Counsel must transmit documents to unrepresented parties or personally serve them as required by the Colorado Rules of Civil Procedure.
Counsel shall transmit documents to unrepresented parties or personally serve such parties as required by the Colorado Rules of Civil Procedure.
Page 2 | Scan Fees and Miscellaneous
The County Attorney's Office must include a certificate of service showing service of the Petition and Affidavit on the individual and, if represented, the individual's counsel.
The County Attorney's Office must include a certificate of service indicating that the individual and, if represented, the individual's counsel have been served with the Petition and the Affidavit.
Page 2 | ORDER IMPLEMENTING PROCEDURES FOR OBTAINING A COURT ORDER FOR RESTRICTIVE HOUSING IN JAILS PURSUANT TO C.R.S. § 17-26-301, ET SEQ.
The District Court will file and serve a notice of the PTRD in each case, or may simply notify all attorneys via email.
The District Court will file and serve a notice of the PTRD in each case, or may simply notify all attorneys via email.
Page 5 | PRIORITIZATION AND NUMBERS OF CASES TO BE TRIED
The completed transcript-request form should be sent to the address stated on the form for the appropriate district.
The completed form should be sent to the address listed on the form for the appropriate district.
Page 1 | V(E). Ordering of Transcripts, Tapes or Digital Recording Disks
A completed tape or CD order form should be sent to the address listed on the form for the appropriate district.
The completed form should be sent to the address that is listed on the form for the appropriate district.
Page 2 | V(E). Ordering of Transcripts, Tapes or Digital Recording Disks
In a district that does not provide tape or CD copies, a party must request a transcript using the transcript-order procedure in section V(E)(1).
In those districts that do not provide this service, parties shall request a transcript using the procedure outlined in V(E)(1) above.
Page 2 | V(E). Ordering of Transcripts, Tapes or Digital Recording Disks
Filing Fees and Waivers
The statutory filing fee is due when an interested party initially files an Answer or other responsive pleading to a Motion for Order Authorizing Sale, unless a Motion to Proceed in Forma Pauperis is granted.
NOW THEREFORE IT IS ORDERED THAT Chief Judge Order 2010-07 is REPEALED and the deputy Clerks shall resume assessment of the statutory filing fee pursuant to C.R.S. 13-32-101 upon initial filing of an Answer or other responsive pleading to a Motion for Order Authorizing Sale by an interested party. However, the filing fee may be waived if a Motion to Proceed in Forma Pauperis is granted.
Civil cases
Page 1 | IN THE MATTER OF RESPONSIVE PLEADINGS TO A MOTION FOR ORDER AUTHORIZING SALE UNDER C.R.C.P. 120 IN DISTRICT CIVIL CASES
The clerk will not accept mailed paper pleadings if the scanning fee is unpaid and will return them with the order.
If paper pleadings are received through the mail without payment, the clerk will not accept the paper filing and will return it along with a copy of this order to the attorney.
Page 2 | Scan Fees and Miscellaneous
The clerk will reject and return mailed paper pleadings if the required scanning payment is not made.
If paper pleadings are received through the mail without payment, the clerk will not accept the paper filing and will return it along with a copy of this order to the attorney.
Page 2 | Scan Fees and Miscellaneous
The only available document is a certified transcript, whose cost must be paid in advance or approved by one of the four listed government offices.
The only document that will be available is a certified transcript, the cost of which is either paid for in advance or is approved by the District Attorney's Office, the Attorney General's Office, the Office of the State Public Defender, and the Office of Alternate Defense Counsel.
Page 2 | Chief Judge Order: First Judicial District Procedure and Policy
The requestor must either pay the transcript fees or obtain a court order approving a fee waiver.
It is the requestor’s responsibility to properly pay or obtain a court order approving waiver of the fees in ordering transcripts.
Page 2 | V(E). Ordering of Transcripts, Tapes or Digital Recording Disks
A filing fee is required for the restitution order unless an approved motion in forma pauperis is filed.
The required filing fee must be paid unless a motion in forma pauperis is filed and approved.
Civil cases
Page 1 | IN THE MATTER OF ORDERS FOR RESTITUTION AND JUDGMENTS ISSUED BY MUNICIPAL COURTS IN JEFFERSON COUNTY
A name-change petition must be filed in person at the clerk's office or by U.S. Mail with the required filing fee unless waived for indigency.
For NAME CHANGES, the petitioners shall file the name change petition in person at the clerk's office (or through the U.S. Mail), paying the required filing fee, unless waived due to indigency.
Page 16 | 4. RULES FOR VERY LIMITED IN-PERSON PROCEEDINGS
An attorney filing pleadings in paper format must pay $50 per document for the clerk to scan them into the record.
Attorneys who choose to file pleadings in paper format shall be assessed a fee of $50.00 per document for the clerk to scan the pleadings into the record.
Page 2 | Scan Fees and Miscellaneous
Attorneys must verify that filing fees are correct before submitting a filing through ICCES.
It is the attorney's responsibility to verify that the correct filing fees are being assessed before you submit your filing via ICCES.
Page 3 | Mandatory Document Filing Standards (These Standards apply for ALL E-filing Case Types)
Attorneys who elect to file pleadings in paper format may be charged $50.00 per document for clerk scanning.
Attorneys who choose to file pleadings in paper format may be assessed a fee of $50.00 per document for the clerk to scan the pleadings into the record.
Page 2 | Scan Fees and Miscellaneous
The filing fee and other post-judgment fees may be added as recoverable costs, with statutory interest, to outstanding restitution.
The filing fee, as well as any other post-judgment fees, may be added as recoverable costs to the outstanding restitution, together with the statutory interest rate.
Civil cases
Page 1 | IN THE MATTER OF ORDERS FOR RESTITUTION AND JUDGMENTS ISSUED BY MUNICIPAL COURTS IN JEFFERSON COUNTY
Pro se litigants are not charged an additional scanning and uploading fee except in Small Claims cases.
No additional fees will be charged to pro se litigants for scanning and uploading (except in Small Claims), because pro se litigants do not have access to ICCES for all e-filing case types.
Page 2 | Scan Fees and Miscellaneous
Copies of e-filed documents may be purchased from court staff for $0.25 per page.
Copies of e-filed documents may be purchased from the court staff at twenty-five cents ($0.25) per page.
Page 2 | Scan Fees and Miscellaneous
Pro se litigants are not charged an additional scanning and uploading fee because they do not have CCE access for all e-filing case types.
No additional fees will be charged to pro se litigants for scanning and uploading because pro se litigants do not have access to CCE for all e-filing case types.
Page 2 | Scan Fees and Miscellaneous
No initial filing fee is assessed for a court-ordered DR case when a JV paternity or support case already exists.
No initial filing fee shall be assessed for opening a DR case where a JV Paternity or Support case already exists when the DR case is ordered to be opened by the court.
Civil cases
Page 2 | (4)
A district may sell available whole or partial audio recordings of a proceeding at the prevailing CJD rate in effect when the copy is ordered.
The district may sell a whole or partial copy of the proceeding if available on CD, disk or tape to the public at the prevailing rate prescribed by this CJD. The rate shall be that rate in effect at the time of ordering.
Page 2 | V(E). Ordering of Transcripts, Tapes or Digital Recording Disks
All fees are waived for actions filed by a municipal agency as plaintiff.
Any actions filed by a municipal agency as plaintiff will have all fees waived pursuant to Chief Justice Directive 06-01.
Civil cases
Page 1 | IN THE MATTER OF ORDERS FOR RESTITUTION AND JUDGMENTS ISSUED BY MUNICIPAL COURTS IN JEFFERSON COUNTY
Sealing & Redaction Procedures
If a motion to seal is denied, the document's security status will be changed to public.
If the Motion is denied, the document security will be changed to "public."
Page 3 | Mandatory Document Filing Standards (These Standards apply for ALL E-filing Case Types)
Documents outside the specifically listed sealing categories must be filed as protected with a specific motion and order requesting acceptance under seal.
Other documents or pleadings that the parties would like sealed, but which are not addressed specifically in Chief Justice Directive 05-01 or the rules of civil procedure, shall be filed "protected" along with a specific Motion and Order requesting that the documents be accepted under seal.
Page 3 | Mandatory Document Filing Standards (These Standards apply for ALL E-filing Case Types)
Exhibits and attachments containing specified private information must be filed separately from the main pleading and suppressed at filing.
Exhibits and Attachments with medical information, psychiatric reports, social security numbers, bank account numbers or credit card numbers must be filed separate from the main pleading and MUST be suppressed at the time of filing.
Page 3 | Mandatory Document Filing Standards (These Standards apply for ALL E-filing Case Types)
The listed domestic evaluation, testing, and medical documents must be electronically suppressed at the time of filing.
Special Advocate Reports, Parenting Evaluations, Custody Evaluations, Drug Screens, Paternity test results, and all medical reports, diagnosis or psychological or psychiatric evaluations MUST be suppressed electronically at the time of filing.
Page 4 | Additional Domestic Case Filing Requirements
The listed domestic pleadings must be electronically suppressed at filing.
Per Chief Justice Directive 05-01 RE: Public Access to Records, the following Domestic pleadings shall be "Suppressed:" Separation Agreement; Parenting Plan; Permanent Orders; Sworn Financial Statements; QDROs; Support Orders, Income Assignments, and the Case Information Sheet.
Page 4 | Additional Domestic Case Filing Requirements
A motion and order requesting sealing must be filed before documents or pleadings not covered by Chief Justice Directive 05-01 or the civil procedure rules.
A specific Motion and Order requesting that the documents be accepted under seal for other documents or pleadings that the parties would like sealed, but which are not addressed specifically in Chief Justice Directive 05-01 or the rules of civil procedure, shall be filed prior to the document requested.
Page 3 | GENERAL E-FILING GUIDELINES
Exhibits and attachments containing medical information, psychiatric reports, social security numbers, bank account numbers, or credit card numbers must be suppressed at filing.
Exhibits and Attachments with medical information, psychiatric reports, social security numbers, bank account numbers or credit card numbers must be filed separate from the main pleading and MUST be suppressed at the time of filing.
Page 3 | GENERAL E-FILING GUIDELINES
Separation agreements, parenting plans, sworn financial statements, and QDROs must be suppressed in domestic cases.
Per Chief Justice Directive 05-01 RE: Public Access to Records, the following Domestic pleadings shall be "Suppressed:" Separation Agreement; Parenting Plan; Sworn Financial Statements; and QDROs.
Page 4 | ADDITIONAL DOMESTIC CASE FILING REQUIREMENTS
Special advocate reports, parenting and custody evaluations, drug screens, paternity results, and medical, diagnosis, psychological, or psychiatric materials must be electronically suppressed when filed.
Special Advocate Reports, Parenting Evaluations, Custody Evaluations, Drug Screens, Paternity test results, and all medical reports, diagnosis or psychological or psychiatric evaluations MUST be suppressed electronically at the time of filing.
Page 4 | ADDITIONAL DOMESTIC CASE FILING REQUIREMENTS
The supporting affidavit should be filed in suppressed status and may contain medical or mental health information about the individual.
The Affidavit should be filed in suppressed status and can contain medical and/or mental health information regarding the individual.
Page 2 | ORDER IMPLEMENTING PROCEDURES FOR OBTAINING A COURT ORDER FOR RESTRICTIVE HOUSING IN JAILS PURSUANT TO C.R.S. § 17-26-301, ET SEQ.
Adjournment & Extension Requirements
The court will not grant a continuance after the PTRD unless governing law requires one.
Regardless of whether the case in DCT or CCT, the court will not grant a continuance after the PTRD, unless required by law.
Page 2 | Regardless of whether the case in DCT or CCT
Requested trial resets, continuances, and speedy-trial waivers in Jefferson County Court Division are to be addressed at the pretrial readiness conference.
At the PTRD, the cases will be called and argument heard about the prioritization of cases in that Division. Any requested re-setting or continuances of the trial, including waivers of speedy trial, will happen at this time.
Page 6 | PRIORITIZATION AND NUMBERS OF CASES TO BE TRIED
The pretrial readiness conference judge will, if possible, rule on any continuance or other relief requested at the conference.
If a continuance or other relief is requested, the PTRD Judge will rule (if possible) on the requested relief.
Page 5 | PRIORITIZATION AND NUMBERS OF CASES TO BE TRIED
Chambers Communication Rules
Parties must contact the division clerk on the next business day after a courthouse closure to reschedule a hearing for the next mutually available date.
In the event of a courthouse closure, the party or parties scheduled to appear for a court hearing are to contact the division clerk on the next business day following the court closure to reschedule the hearing for the next available date to the Court and party or parties.
Page 2 | II. RESCHEDULING PROCEDURES
Parties appearing in Gilpin County must telephone the Clerk's Office on the first business day after a closure to reschedule their hearings.
Parties scheduled to appear in Gilpin County are required to contact the Clerk's Office via telephone the first business day following the closure to reschedule their hearings.
Page 2 | II. RESCHEDULING PROCEDURES
Within five business days after receiving notice of a complaint, the Chief Judge or Court Executive must communicate with the complainant and provide Attachment A.
The Chief Judge or Court Executive will communicate with the complainant no later than five business days after receiving notice of the complaint and provide a copy of Attachment A to the complainant.
Page 2 | Process for Reporting Judicial Misconduct
Complaints must be provided to the Chief Judge or Court Executive as soon as practicable, except complaints against the Chief Judge must go to the Court Executive.
Complaints that are received by any member of the First Judicial District will be provided to the Chief Judge or Court Executive as soon as practicable. If the complaint is against the Chief Judge, the report shall be made to the Court Executive and not to the Chief Judge.
Page 2 | Process for Reporting Judicial Misconduct
The Law Enforcement Agent must contact the Law Enforcement Liaison before charging and screening a youth for an enumerated offense, and all state-mandated screening procedures must then be completed before temporary custody.
b. The Law Enforcement Agent must contact the Law Enforcement Liaison before charging and screening a youth for an offense enumerated in Section 19-2-508 (3) C. Then, all State mandated screening procedures must be followed prior to juveniles being taken into temporary custody to determine the appropriate levels of placement by the screening team. (C.R.S. 19-2-507 (2))
Criminal cases
Page 3 | IN THE MATTER OF JUVENILE SCREENING AND DETENTION GUIDELINES
A party is responsible for contacting court staff to obtain a rescheduling unless the court has already rescheduled the matter.
THE PARTY IS ULTIMATELY RESPONSIBLE FOR DOING SO BY CONTACTING COURT STAFF.
Page 5 | 2. HOURS OF OPERATION, FILINGS, AND GENERAL INFORMATION
Members of the public may access the Clerk's Offices from 9:00 a.m. through 2:00 p.m. to conduct court business.
Public may enter the Clerk's Offices from 9:00 a.m. through 2:00 p.m. to conduct business.
Page 2 | GENERAL INFORMATION
A matter marked "vacate and continue" must be rescheduled after May 1, 2020, with the parties ultimately responsible for contacting court staff to arrange it.
As used in this Order, the phrase "vacate and continue" means that the scheduled date for the matter is vacated and will be rescheduled for a date after May 1, 2020. Although court staff may attempt to reschedule the matter, the parties are ultimately responsible for doing so by contacting court staff.
Page 2 | GENERAL INFORMATION
When detention placement is uncertain, contact the Supervisor and/or Law Enforcement Liaison.
1. When unsure, contact Supervisor and/or the Law Enforcement Liaison
Criminal cases
Page 4 | IN THE MATTER OF JUVENILE SCREENING AND DETENTION GUIDELINES
Parties should contact court staff by telephone rather than travel to court when questions arise.
Should questions arise, parties should contact court staff by telephone, rather than travel to court.
Page 5 | 2. HOURS OF OPERATION, FILINGS, AND GENERAL INFORMATION
Parties and attorneys should contact court staff by telephone rather than traveling to the courthouse when they have questions.
Should parties and attorneys have any questions, they should contact court staff by telephone, rather than travel to court. Additional contact information is found on the court's website.
Page 2 | GENERAL INFORMATION
CCE may be contacted by email at the listed address or by phone at either listed number for technical assistance and customer service.
For technical assistance and customer service, please contact CCE at efilingsupport@judicial.state.co.us 855-264-2237 or 720-625-5670.
Page 6 | General E-Filing Information
Parties and attorneys are encouraged to contact judicial officers' staff by telephone or email rather than travel to court when they have questions.
Should parties and attorneys have any questions, they are encouraged to contact the judicial officer's staff by telephone or email, rather than travel to court.
Page 1 | Paragraphs 2–3: Other matters and contacting judicial officers' staff