San Benito Superior Court Document Format Requirements

CRITICALProposed or draft document; may not be in force

Format

PDF

Electronically filed documents must be text-searchable PDFs.

All electronically filed documents must be in PDF format and be text searchable.

CRITICALProposed or draft document; may not be in force

Parties must lodge administrative records electronically in the hearing department as soon as practicable after certification and at least 30 days before the merits hearing.

a) Administrative Record: Parties shall lodge any administrative record in electronic format only (e.g., a thumb drive or CD-ROM) in the department in which the matter will be heard, as soon as is practicable after the record has been certified but in no event less than thirty (30) days before the hearing on the merits.

CRITICALProposed or draft document; may not be in force

Parties must lodge documentary evidence supporting or opposing a traditional writ electronically in the hearing department as soon as practicable after certification and at least 30 days before the merits hearing.

a) Record on Review: Parties shall lodge any documentary evidence presented in support of, or in opposition to, the writ, in electronic format only (e.g., a thumb drive or CD-ROM) in the department in which the matter will be heard, as soon as is practicable after the record has been certified but in no event less than thirty (30) days before the hearing on the merits.

CRITICALProposed or draft document; may not be in force

Motions must comply with the cited CRC rules on paper format and filing, as well as any other CRC provisions governing filing methods or paper presentation.

All motions must comply with CRC 3.1110 - 3.1116 and 3.1300 - 3.1302 regarding the format and filing of papers. The parties must also follow any other CRC prescribing the method or setting forth other requirements for presentation of papers for filing.

CRITICALProposed or draft document; may not be in force

Each exhibit must have a properly completed exhibit tag securely attached; improperly tagged, marked, weighed, or identified exhibits will not be accepted, and certain unidentified or improperly identified substances will be returned unless otherwise ordered.

e) All exhibits must be individually tagged with the proper exhibit tag, properly completed, and securely attached to the exhibit. Any exhibit improperly tagged, marked, weighed, or identified will not be accepted by the Court. Unless otherwise ordered, unidentified or improperly identified liquids, containers, controlled substances, or other suspect substances shall be returned to the party offering them.

WARNINGProposed or draft document; may not be in force

Containers with liquid substances must be clearly marked and identified by type and amount.

vi. All containers with liquid substances are clearly marked and identified as to type and amount;

WARNINGProposed or draft document; may not be in force

Cash must be identified by total amount and the number of each denomination, whether individually or packaged.

viii. All cash is specifically identified, whether individually or packaged, as to the total amount and number of each denomination.

WARNINGProposed or draft document; may not be in force

Items required by Rule 6.2 must be submitted in Microsoft Word or PDF format.

All items required to be filed pursuant to this rule must be submitted to the court electronically in a Microsoft Word or PDF file.

WARNINGProposed or draft document; may not be in force

Containers of controlled substances must be securely sealed and protected against breakage to prevent spills and odors and safeguard Court personnel.

i. All containers of controlled substances are securely sealed and protected against breakage to safeguard Court personnel, so that the contents cannot be spilled, and odors cannot be emitted.

WARNINGProposed or draft document; may not be in force

Format

PDF

The administrative record must be organized into logical sections, with each section in its own searchable, electronically bookmarked PDF file named to identify its contents.

b) Organization and file names: The administrative record shall be divided into discrete logical sections. For example, in the divisions prescribed for CEQA cases by California Rules of Court, rule 3.2205(a)(1) (findings, EIR, initial study, staff reports, transcripts, the remainder of the record.) Each section shall be contained in individual, searchable, electronically bookmarked .PDF files. Each file name shall reference the portion of the record contained therein, e.g., “Administrative Record Volume 1 (AR 1-195).pdf.”

WARNINGProposed or draft document; may not be in force

Containers of controlled substances must be clearly marked, identified, weighed, and sealed.

vii. All containers of controlled substances are clearly marked, identified, weighed, and sealed;

WARNINGProposed or draft document; may not be in force

Sharp objects must be placed in containers that are securely sealed and protected against breakage to safeguard personnel.

v. All sharp objects, such as hypodermic needles, knives, and glass, are placed in containers that are securely sealed and protected against breakage, which will safeguard personnel;

WARNINGProposed or draft document; may not be in force

Firearms must be secured by a nylon tie or trigger guard and examined by the bailiff to determine they are inoperable.

iv. All firearms are secured by a nylon tie or trigger guard and have been examined by the bailiff to determine that they have been rendered inoperable.

WARNINGProposed or draft document; may not be in force

Objects containing bodily fluids or dangerous, controlled, or toxic substances must be placed in securely sealed, breakage-protected containers that prevent odors and safeguard Court personnel.

iii. All objects containing bodily fluids or dangerous, controlled or toxic substances (e.g., bloody shirt, gasoline-soaked rag, etc.) are placed in containers that are securely sealed and protected against breakage so that odors cannot be emitted, and Court personnel are safeguarded;

WARNINGProposed or draft document; may not be in force

Containers of liquid substances, including bodily fluids, must be securely sealed and protected against breakage to prevent exposure to their contents and odors.

ii. All containers of liquid substances, including bodily fluids, are securely sealed and protected against breakage to safeguard Court personnel, so personnel are not exposed to the contents and odors;