Kern Superior Court Document Format Requirements

CRITICAL

Format

PDF

The Kern County Probation Department must upload documents in PDF format to the appropriate SharePoint folder.

The Kern County Probation Department will be required to upload documents, in Portable Document Format (PDF), into the correct corresponding folder in the SharePoint system.

CRITICAL

Format

PDF

Every document filed electronically must be a text-searchable PDF containing OCR technology.

All documents electronically filed with the court shall be in a text searchable Portable Document Format (PDF), i.e. containing Optical Character Recognition (OCR) technology,

CRITICAL

PSP hearing notices must use at least 10-point text with the legend capitalized, bold, highlighted, or in a different color.

The Notice of Hearing-Decedent’s Estate or Trust (Judicial Council Form DE-120) or Notice of Petition to Administer Estate (Judicial Council Form DE- 121) for all matters submitted as PSP shall include the following legend in at least 10 point capitalized bold, highlighted, or different-colored font:

CRITICAL

Every document or pleading filed for a matter set for hearing must state the division, hearing date, and hearing time beneath its title.

All documents and/or pleadings submitted in which a matter is set for hearing must specify the division, hearing date, and time underneath the title of the document and/or pleading.

CRITICAL

Exhibits submitted by represented parties must have electronically linked bookmarks, but a single attachment or exhibit is exempt; all documents must have a titled cover sheet between attachments, schedules, or exhibits.

(b) Unless they are submitted by a self-represented party, exhibits must comply with Rule 3.1110(f), which requires electronic bookmarks with links. Where there is a single attachment or exhibit, the index requirement is inapplicable. All documents must contain a titled cover sheet between attachments, schedules, and/or exhibits.

CRITICAL

Exhibits submitted by a represented party must use electronic bookmarks with links; the requirement does not apply to exhibits submitted by a self-represented party.

Unless they are submitted by a self-represented party, exhibits must comply with Rule 3.1110(f), which requires electronic bookmarks with links.

CRITICAL

Each page must be numbered to facilitate court review.

Each page shall have page numbers to facilitate review by the Court.

CRITICAL

For CEQA petition cases, the administrative record must meet the specified format and copy requirements, be lodged through conventional non-electronic means, be filed electronically, and be accompanied by a Notice of Manual Filing.

For CEQA petition cases the format of the administrative record must comply with California Rules of Court, rules 3.2200 through 3.2208. The party lodging the administrative record must submit two (2) copies of the administrative record, contained on a CD-ROM, DVD, or other electronic format, in a manner that cannot be altered, and one (1) copy of the administrative record in paper format. All copies of the administrative record should be submitted through conventional non-electronic means. The party lodging the administrative record shall file electronically and serve a Notice of Manual Filing for the administrative record.

CRITICAL

The original SC-100 must be two-hole punched and stapled together, with one stapled copy provided for each named party.

Documents for Submission – you must submit the Original SC-100, which MUST BE two-hole punched at the top of the form and stapled together, PLUS one copy for each named party, stapled.

CRITICAL

Every document must include a titled cover sheet between attachments, schedules, or exhibits.

All documents must contain a titled cover sheet between attachments, schedules, and/or exhibits.

CRITICAL

Each paper filing must be submitted with an original and one additional copy.

Parties shall be required to provide an original and one (1) copy of all paper documents submitted for filing.

CRITICAL

In an administrative mandamus matter, an administrative record exceeding 100 pages must be submitted in two immutable electronic copies through conventional non-electronic means, while the record is filed electronically with a Notice of Manual Filing.

If a record in an administrative mandamus matter exceeds 100 pages in length, the party lodging the administrative record must submit two (2) copies of the administrative record, contained on a CD-ROM, DVD, or other electronic format, in a manner that cannot be altered. The copies of the administrative record should be submitted through conventional non-electronic means. The party lodging the administrative record shall file electronically and serve a Notice of Manual Filing for the administrative record.

WARNING

Documents addressed by this rule must comply with California Rules of Court formatting requirements, including requirements for electronic exhibits and bookmarks.

and must adhere to the requirements for general format as required in California Rules of Court, rules 2.256 and 3.1110, including those related to electronic exhibits and bookmarks.

WARNING

Each proposed verdict must be completed, submitted on separate paper for each verdict, include the case caption, and contain nothing identifying the party.

Each party shall submit proposed verdicts in completed form suitable for use by the jury in the pending case. This requires a separate form for each verdict with the caption of the case typed on paper that has nothing on it to identify the form with any party.

WARNING

Every transcript submitted to the court or parties by an official or pro tempore court reporter must follow the Kern County transcript format.

All court reporters, acting either in an official reporter capacity or on a pro tempore basis, are required to follow the Kern County transcript format for all transcripts submitted to the court and parties.

INFOCriminal cases

Digital signatures are permitted for qualifying documents and have the same legal effect as manual signatures when they comply with Government Code section 16.5.

The Court will allow the use of digital signatures, which shall have the same force and effect as the use of a manual signatures, if they comply with all of the requirements of Government Code section 16.5.

INFO

The court permits digital signatures that have the same legal effect as manual signatures.

The Court will allow the use of digital signatures, which shall have the same force and effect as manual signatures.

INFO

The index requirement does not apply when there is only one attachment or exhibit.

Where there is a single attachment or exhibit, the index requirement is inapplicable.

INFO

Parties should not attach copies of pleadings already in the court file to a new pleading.

Parties should not attach copies of pleadings already contained in the Court file to any new pleading.